2022-2023 Equipment Rental Form

Respondent

Business Information

Event Contact Information

Please note the above costs do NOT include technician costs or freight costs. For estimates on freight costs please contact equipment@gymbc.org.

Please Select the Equipment Required *

Have You Already Submitted an Event Sanctioning Form? *

Transportation of equipment will be arranged by the Equipment Rental Coordinator. Equipment inquiries should be sent to equipment@gymbc.org

Gymnastics BC will coordinate equipment transportation and will supply a set of equipment as requests abode with the appropriate mats. A GymBC equipment technician will be on hand to supervise the set-up, take down, and loading of the equipment. GymBC will also ensure that the club is contacted four weeks prior to the meet to confirm the delivery details and the set-up/take down of the equipment.

THE HOST CLUB will be responsible for the following:

1. A security deposit cheque of $1,500. The deposit amount will be cashed and applied to the club’s account.
2. Any liability or accident claims arising from the meet.
3. All freight costs which will be invoiced AFTER the meet, along with the rental fee balance
4. Ensuring that there is free and clear access to the venue loading bays, that will accommodate 53’ trailer(s) and truck(s).
5. A minimum of 15 adult volunteers per set of equipment at set up and take down.
6. Paying for the repair or replacement of any damaged or missing equipment.
7. All other equipment necessary for the successful delivery of a meet.
8. Ensuring that any equipment not belonging to Gymnastics BC is clearly labeled to avoid the mixing of equipment.
9. One hotel room for the equipment technician at the host hotel during the meet (including set up and take down nights).

NOTE: Failure to meet these responsibilities will result in the forfeit of the security deposit and possible charges for repair or replacement of damaged of misplaced equipment.

Electronic signature