2022-2023 Equipment Rental Form

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First name *

Last name *

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Business Information

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Event Contact Information

First name *

Last name *

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Event Name *

Event Dates *

Venue Name and Address *

Set Up Date *

Take Down Date *

Special Instructions?

Please note the above costs do NOT include technician costs or freight costs. For estimates on freight costs please contact equipment@gymbc.org.

Please Select the Equipment Required *

MAG and WAG WAG only MAG only Additional Floor TG Free Standing equipment required (weights provided by host)

Have You Already Submitted an Event Sanctioning Form? *

Yes No

Transportation of equipment will be arranged by the Equipment Rental Coordinator. Equipment inquiries should be sent to equipment@gymbc.org

Gymnastics BC will coordinate equipment transportation and will supply a set of equipment as requests abode with the appropriate mats. A GymBC equipment technician will be on hand to supervise the set-up, take down, and loading of the equipment. GymBC will also ensure that the club is contacted four weeks prior to the meet to confirm the delivery details and the set-up/take down of the equipment.

THE HOST CLUB will be responsible for the following:

A security deposit cheque of $1,500. The deposit amount will be cashed and applied to the club’s account.
Any liability or accident claims arising from the meet.
All freight costs which will be invoiced AFTER the meet, along with the rental fee balance
Ensuring that there is free and clear access to the venue loading bays, that will accommodate 53’ trailer(s) and truck(s).
A minimum of 15 adult volunteers per set of equipment at set up and take down.
Paying for the repair or replacement of any damaged or missing equipment.
All other equipment necessary for the successful delivery of a meet.
Ensuring that any equipment not belonging to Gymnastics BC is clearly labeled to avoid the mixing of equipment.
One hotel room for the equipment technician at the host hotel during the meet (including set up and take down nights).

NOTE: Failure to meet these responsibilities will result in the forfeit of the security deposit and possible charges for repair or replacement of damaged of misplaced equipment.

I have read and accept *

I understand that dates requested are not guaranteed until approval of this equipment rental form has been granted by Gymnastics BC following the June 15th submission deadline.

I have read and accept *

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