Gymnastics BC - 2023-24 Member Club Renewal

2023-24 Member Club Renewal form and Compliance Statement

GymBC's membership year runs September 1 - August 31

Annual Club Registration Fee: $550

To continue receiving the benefits of Gymnastics BC membership, member clubs who wish to renew for the new membership year must submit this form and payment by August 31. Failure to do so may result in the withdrawal of insurance coverage for the club and its members as well as other membership benefits.

A late fee of $50 (total = $600) will apply to renewal forms and/or payments received after August 31. Please note: renewals will NOT be accepted after September 30.

If a member club fails to renew its membership for one year or more, it will be subject to probation as a new member club upon re-application, provided the club application is approved.

2023-24 Member Club Renewal

No upcoming class

$550 Regular Renewal Fee
$600 Late Fee

Complete the form below to renew

Registrations ended on October 7, 2023 11:59 PM.

Please note:. There is an option to "Save for later" if you are unable to complete this form in one sitting. Scroll to the bottom of the form and click the "Save for later" text to save your progress.

Club Representative*

This individual will receive a copy of this form submission by email.

First name *

Last name *

Email *

Mobile

Send a carbon copy to this email address

Please Select the GymBC Member Club you wish to Renew *

Club Contact Information and Physical Location

Email *

Address *

City *

State/Province *

Zip/Postal code *

Club Phone *

Club mailing address (if different from above)

Please leave blank if you don't have a different mailing address.

Address

City

State/Province

Zip/Postal code

Website address

Facebook Name

Twitter Name

Instagram Name

Club Type *

Non-Profit Society Private Business Private Business with independent, non-profit advisory board

Non-Profit Society Number *

Club Setup *

Individual Club Contacts*

These contacts will be subscribed to GymBC's email marketing and communications, and non-marketing messages. Minimum of one contact must be added.

Club contacts are expected to distribute Gymnastics BC communications to appropriate club personnel.

First name *

Last name *

×

Email *

Daytime Phone *

+ Add

Competitive Programs Offered

Select all that apply

Women's Artistic Gymnastics Men's Artistic Gymnastics Trampoline Gymnastics Acrobatic Gymnastics

Gymnastics for All (Rec) Programs Offered

Select all that apply

Member Club Key Personnel

Valid Criminal Record Checks (every three (3) years) including Vulnerable Sector Search are required for all of the following people.

Note: some clubs may not utilize all these roles. If your Club Administrator is also your Registrar, just enter them as your Club Administrator.

These individuals may wish to subscribe to GymBC's email communications; please forward them the following webpage: https://gymbc.org/subscribe.

President / Owner*

First name *

Last name *

Email *

Mobile *

Club Administrator

First name

Last name

Email

Mobile

Registrar

First name

Last name

Email

Mobile

MAG Competitive Coordinator / Head Coach

First name

Last name

Email

Mobile

WAG Competitive Coordinator / Head Coach

First name

Last name

Email

Mobile

TG Competitive Coordinator / Head Coach

First name

Last name

Email

Mobile

Gymnastics for All Coordinator / Head Coach

First name

Last name

Email

Mobile

Privacy Officer*

Clubs must provide the name of their Privacy Officer in order to register and maintain good member standing. More details are available in GymBC's Privacy Policy & Procedures.

First name *

Last name *

Email *

Mobile

Joint Health and Safety Committee Representative*

Clubs must provide the name of their Joint Health and Safety Committee Representative in order to register and maintain good member standing.

First name *

Last name *

Email *

Mobile

Communications / Media Liaison

First name

Last name

Email

Mobile

Finance Coordinator / Bookkeeper

First name

Last name

Email

Mobile

Member Club Compliance Statement

Gymnastics BC collects information from its members in accordance with the Personal Information Protection Act - British Columbia (PIPA) and the Gymnastics BC Privacy Policies & Procedures.

GymBC may from time to time provide information to partner organizations. Partner organizations are those organizations which GymBC has engaged to assist in the operations and furtherance of gymnastics in British Columbia. The information provided to partner organizations may include club contact information and statistical information. GymBC will not disclose personal information unless consent has been obtained or PIPA permits the disclosure.

Club Requirements

As a Gymnastics BC member club, we have read GymBC's Policies and Procedures available on the GymBC website and agree to adhere to ALL published policies, including but not limited to the following:

The Club must:

Provide a safe environment for all members (gymnasts, staff, coaches, parents, volunteers, officials, and spectators).
Ensure that all club members (staff, coaches, participants) adhere to the GymBC Codes of Conduct, and all other GymBC Policies, Processes, Rules and Regulations.
Track, record and submit membership data and payments monthly, including one-time visitors (i.e. birthday party & guest participants), associate member programs (i.e. school field trips), and birthday parties.
Adhere to all established deadlines for all program activities administered by GymBC.
Participate only in GymBC sanctioned activities and submit the appropriate documents for sanctioning requests with GymBC for all out of province activities.
Notify and file incident reports and accident claim forms with GymBC for all injuries which occur within GymBC sanctioned programs and activities.
Adhere to insurance requirements, including trampoline limitations during unstructured programming.
Inform GymBC of any out of facility activities to ensure appropriate insurance coverage is available (i.e. demonstrations, parades, mall displays, etc.).
Appoint a Joint Health and Safety Committee or Representative and ensure they are provided with the requisite training to carry out their role, as required by WorkSafeBC.
Make every attempt to attend GymBC's annual general meeting (AGM) either in-person or virtually. Reaching quorum is extremely important for AGMs, therefore, we must ensure that we have adequate voting member attendance at our AGMs.
Complete the annual GymBC member club survey.
- We are here for our members; therefore, we require member club feedback and engagement in order to serve the membership properly.

See https://gymbc.org/club
https://gymbc.org/safety-and-risk-management
https://gymbc.org/policies-procedures-regulations

All Coaches must:

Be registered with GymBC.
Meet the minimum NCCP level required for the groups they are coaching.
Complete the Respect in Sport (mandatory) and the Commit to Kids (optional) online training.
Hold appropriate first aid certification.
Submit to Gymnastics BC a current (within 3 years) Criminal Record Check including vulnerable sector check (you may upload these below).

See https://gymbc.org/coaching-requirements
https://gymbc.org/public/uploads/Screening-Policy.pdf

All Key personnel must:

Be registered with GymBC.
Complete the Respect in Sport (mandatory) and the Commit to Kids (optional) online training.
Submit a current (within 3 years) Criminal Record Check including vulnerable sector check (you may upload these below).

All Individual members/participants must:

Be registered with GymBC in the appropriate category, and changes and upgrades are made by the designated timelines.
Sign the waiver/acknowledgement of risk (applicable to all participants except one‐time participants). Waivers must be retained and accessible for at least seven (7) years (adults), or until two (2) years after the participant has reached the age of majority (minors).

Understand that from time to time GymBC staff may conduct field audits, verify membership registration, request supporting documentation for one-time visitor or associate member program participation and review all competition participation to ensure registration compliance.

Failure to comply with GymBC policies, procedures, and regulations may result in placement into bad standing. Insurance coverage applies for clubs in good standing, when all requirements of registration are fulfilled. Failure to register individual members or provide required summary of participant lists will be considered an act of misrepresentation and may adversely affect the club’s membership. There will be no insurance coverage for unregistered members or unlisted participants.

Files for Upload

A copy of your club's Certificate of incorporation, and/or current Certificate of Good Standing (for a non-profit society), and/or a valid Business License *

Accepted upload file formats: Excel, Word, PDF

Copies of criminal record checks for key personnel and/or coaches (if not already on file with GymBC)

i.e. Owner, Club Manager, Head Coach

Accepted upload file formats: Excel, Word, PDF

Club Representative signature *

I acknowledge that I have read and my club agrees to adhere to everything contained in the above Member Club Renewal form and annual Compliance Statement.

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