Gymnastics BC - 2023-24 New Member Club Application form

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2023-24 New Member Club Application

GymBC's membership year runs September 1 - August 31

Potential new member clubs that want to be recognized as a member club of Gymnastics BC, must submit this completed form along with the membership fee, for consideration by the GymBC Board of Directors.

Acceptance of New Club Membership
GymBC's Board of Directors reviews all new member club applications. The board has sole discretion to approve or deny new member club applicants.

The New Club Membership review and approval process may take several months. Following Board review, notification of status will be provided to the applicant.

The board may refuse a new application for membership for reasons including, but not limited to:

incomplete information
history of failing to be a member in good standing with any other provincial or national sport organization
concern over training, safety, personnel or risk management issues

If the new member club application is denied for GymBC membership, the membership fee that was paid will be returned to the applicant.

Please allow ample time between the submission of your application and your anticipated program start date.

Probation period
All new clubs are placed on probation for one year to ensure compliance with all GymBC policies. All new clubs on probation with GymBC are required to provide a deposit against membership fees. The deposit is based on the number of programs offered and anticipated membership size of the club.

Number of members         Deposit Amount
Under 100                          up to $500
Up to 300                            up to $1,500
Up to 500                            up to $2,000

Deposit will be collected after a new club applicant has been approved. Deposit will be held by GymBC until the end of the club’s probationary period. At the club’s request, the deposit can either be returned or utilized against future invoices. At any time during the probationary period GymBC may, at its discretion, apply all or part of the deposit to invoices in arrears.

Clubs on probation are required to make payments at the time an invoice is issued. New clubs are not extended a 30-day grace period to pay invoices.

*The Gymnastics BC membership season runs from September 1 - August 31. Fees will be prorated based on remaining portion of the membership year. You will be required to renew your membership with Gymnastics BC the following season.

New Member Club Fee

The 2023-24 Annual Member Club fee is $550. This amount will be prorated based on the number of months your club will be active during GymBC's current membership year (runs Sep 1 to Aug 31). If your club is approved, a refund for the difference will be provided.

Item

Annual Club Fee

Qty

x 1

Price

$550.00

Amount

$550.00

Subtotal $550.00

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Please note:. There is an option to "Save for later" if you are unable to complete this form in one sitting. Scroll to the bottom of the form and click the "Save for later" text to save your progress.

Club Representative*

You will receive a copy of your submission by email.

First name *

Last name *

Email *

Mobile

Club Information*

Legal Club Name *

Phone *

Email *

Address *

City *

State/Province *

Zip/Postal code *

Club mailing address (if different from above)

Please leave blank if you don't have a different mailing address.

Address

City

State/Province

Zip/Postal code

Does the club have or use any of the following platforms? *

Select all Clear all

A Website Facebook Twitter Instagram TikTok

Website Address

Facebook Name/Handle

Twitter/X Name/Handle

Instagram Name/Handle

TikTok Name/Handle

Club Type *

Non-Profit Society Private Business OptionPrivate Business with independent, non-profit advisory board x Clear

Non-Profit Society Number *

Club Setup *

Individual Club Contacts*

These contacts will be subscribed to GymBC's email marketing and communications, and non-marketing messages. Minimum of one contact must be added.

Club contacts are expected to distribute Gymnastics BC communications to appropriate club personnel.

First name *

Last name *

Email *

Daytime Phone *

+ Add

Competitive Programs Offered

Select all that apply

Women's Artistic Gymnastics Men's Artistic Gymnastics Trampoline Gymnastics Acrobatic Gymnastics

Gymnastics for All (Rec) Programs Offered

Select all that apply

Acrobatic Gymnastics Adaptive Inclusive Adult Gymnastics Birthday Parties Camps Cheerleading Circus Arts Gymnaestrada/Performance Gym Rentals / User Groups Interclub Men's Artistic Gymnastics Parkour Preschool / Active Start School Groups Trampoline CanJump 1-4 Women's Artistic Gymnastics

New Member Club Key Personnel

Valid Criminal Record Checks (every three (3) years) including Vulnerable Sector Search are required for all of the following people.

Note: some clubs may not utilize all these roles. If your Club Administrator is also your Registrar, just enter them as your Club Administrator.

These individuals may wish to subscribe to GymBC's email communications; please forward them the following webpage: https://gymbc.org/subscribe.

President / Owner*

First name *

Last name *

Email *

Mobile

Club Administrator

First name

Last name

Mobile

Registrar

First name

Last name

Mobile

MAG Competitive Coordinator / Head Coach

First name

Last name

Mobile

WAG Competitive Coordinator / Head Coach

First name

Last name

Mobile

TG Competitive Coordinator / Head Coach

First name

Last name

Mobile

Gymnastics for All Coordinator / Head Coach

First name

Last name

Mobile

Privacy Officer*

Clubs must provide the name of their Privacy Officer in order to register and maintain good member standing. More details are available in GymBC's Privacy Policy & Procedures.

First name *

Last name *

Email *

Mobile

Joint Health and Safety Committee Representative*

Clubs must provide the name of their Joint Health and Safety Committee Representative in order to register and maintain good member standing.

First name *

Last name *

Email *

Mobile

Communications / Media Liaison

First name

Last name

Mobile

Finance Coordinator / Bookkeeper

First name

Last name

Mobile

Gymnastics BC - New Member Club Compliance Statement

Gymnastics BC collects information from its members in accordance with the Personal Information Protection Act - British Columbia (PIPA) and the Gymnastics BC Privacy Policies & Procedures.

GymBC may from time to time provide information to partner organizations. Partner organizations are those organizations which GymBC has engaged to assist in the operations and furtherance of gymnastics in British Columbia. The information provided to partner organizations may include club contact information and statistical information. GymBC will not disclose personal information unless consent has been obtained or PIPA permits the disclosure.

Club Requirements

As an applicant Gymnastics BC member club, we have read the GymBC Policies and Procedures available on the GymBC website and agree to adhere to ALL published policies, including but not limited to the following:

The Club must:

Provide a safe environment for all members (gymnasts, staff, coaches, parents, volunteers, officials, and spectators).
Register ALL individual club members with GymBC (athletes, recreational participants, coaches, judges, club staff, volunteers (including Board members), etc.
Ensure that all club members (staff, coaches, participants) adhere to the GymBC Codes of Conduct, and all other GymBC Policies, Processes, Rules and Regulations.
Track, record and submit membership data and payments monthly, including one-time visitors (i.e. birthday party & guest participants), associate member programs (i.e. school field trips), and birthday parties.
Adhere to all established deadlines for all program activities administered by GymBC.
Participate only in GymBC sanctioned activities and submit the appropriate documents for sanctioning requests with GymBC for all out of province activities.
Notify and file incident reports and accident claim forms with GymBC for all injuries which occur within GymBC sanctioned programs and activities.
Adhere to insurance requirements, including trampoline limitations during unstructured programming.
Inform GymBC of any out of facility activities to ensure appropriate insurance coverage is available (i.e. demonstrations, parades, mall displays, etc.).
Appoint a Joint Health and Safety Committee or Representative and ensure they are provided with the requisite training to carry out their role, as required by WorkSafeBC.
Make every attempt to attend GymBC's annual general meeting (AGM) either in-person or virtually. Reaching quorum is extremely important for AGMs, therefore, we must ensure that we have adequate voting member attendance at our AGMs.
Complete the annual GymBC member club survey.
- We are here for our members; therefore, we require member club feedback and engagement in order to serve the membership properly.

See https://gymbc.org/club
https://gymbc.org/safety-and-risk-management
https://gymbc.org/policies-procedures-regulations

All Coaches must:

Be registered with GymBC.
Meet the minimum NCCP level required for the groups they are coaching.
Complete the Respect in Sport (mandatory) and the Commit to Kids (optional) online training.
Hold appropriate first aid certification.
Submit to Gymnastics BC a current (within 3 years) Criminal Record Check including vulnerable sector check (you may upload these below).

See https://gymbc.org/coaching-requirements
https://gymbc.org/public/uploads/Screening-Policy.pdf

All Key personnel must:

Be registered with GymBC.
Complete the Respect in Sport (mandatory) and the Commit to Kids (optional) online training.
Submit a current (within 3 years) Criminal Record Check including vulnerable sector check (you may upload these below).

All Individual members/participants must:

Be registered with GymBC in the appropriate category, and changes and upgrades made by the designated timelines.
Sign the waiver/acknowledgement of risk (applicable to all participants except one‐time participants). Waivers must be retained and accessible for at least seven (7) years (adults), or until two (2) years after the participant has reached the age of majority (minors).

Understand that from time to time GymBC staff may conduct field audits, verify membership registration, request supporting documentation for one-time visitor or associate member program participation and review all competition participation to ensure registration compliance.

Failure to comply with GymBC policies, procedures, and regulations may result in placement into bad standing. Insurance coverage applies for clubs in good standing, when all requirements of registration are fulfilled. Failure to register individual members or provide required summary of participant lists will be considered an act of misrepresentation and may adversely affect the club’s membership. There will be no insurance coverage for unregistered members or unlisted participants.

I acknowledge and agree to adhere to the above Compliance Statement *

New Member Club Details

What is the planned scope of club programming? *

i.e. introductory gymnastics, recreational only, recreational and competitive, etc.

Please indicate the club's mission, goals and objectives. *

What type of facility will your club operate out of? *

i.e. permanent facility, school, recreation centre, etc.

Have you ever owned or operated a gymnastics club in Canada or the United States? *

Yes No x Clear

If you answered yes to the above question, please provide details including the name(s), location(s) and years of operation. *

What are your planned coach to participant ratios? *

How many sessions per year do you plan to offer? *

When will your sessions be offered? *

Will there be activities occurring in your facility that are not specifically related to gymnastics programming? (i.e. other programs, night courses, etc.) *

Yes No x Clear

If you answered yes to the above question, please explain *

Do you plan to routinely perform small displays at non-competitive gymnastics events (demonstrations, mall displays, parades, etc.)? *

Yes No x Clear

If you answered yes to the above question, please explain *

How many certified coaches will be working at your facility? *

Please indicate the number of coaches who do not meet the minimum requirements as per GymBC’s Coach Education Manual

https://gymbc.org/policies-procedures-regulations

Please provide a brief explanation of why.

Coach 1*

First name *

Last name *

NCCP # and certification details *

Include the coach's NCCP # and the highest level of relevant certification they have achieved.

Coach 2

First name

Last name

NCCP # and certification details

Include the coach's NCCP # and the highest level of relevant certification they have achieved.

Coach 3

First name

Last name

NCCP # and certification details

Include the coach's NCCP # and the highest level of relevant certification they have achieved.

Coach 4

First name

Last name