Fair Oaks Recreation & Park District - Application for Special Event/Park Rental

Please complete the Special Event Park Rental Inquiry Form as thoroughly as possible. We understand that you may not have all event details finalized at this time; however, the more information you provide, the better we can assist you.

Once your form is submitted and reviewed, District staff will provide a preliminary quote based on the information provided. Please note that pricing is subject to change if event dates, times, attendance, activities, or other event details are modified.

Submission of this form does not guarantee approval or reserve a park or date. Information provided through this inquiry is not binding for either the applicant or the Fair Oaks Recreation & Park District.

If your event is approved and you choose to move forward, a formal agreement will be prepared outlining all applicable fees, requirements, responsibilities, and agreed-upon terms.

Please allow up to three weeks for the initial review process. Due to the planning, permitting, and coordination that may be required for special events, we recommend submitting your inquiry a minimum of three months prior to your proposed event date.

Account owner

Vous avez déjà un compte?

Connexion

You will receive your receipt by email.

Prénom *

Nom de famille *

Compagnie *

Adresse courriel *

Cellulaire

Adresse

Ville

Pays

Province/état

Code postal

GENERAL INFORMATION

Representatives that will be present at responsible for event:

Prénom *

Nom de famille *

Adresse courriel *

Cellulaire

Event Name *

Event description and purpose: *

How does the community of Fair Oaks benefit from this event?

Event Category *

Athletics / Recreation Carnival / Fair Festival / Celebration Concert / Performance Farmer / Outside Market Run / Walk / Race Circus Exhibit Other:

Autre

Anticipated Attendance *

Attendees

Staff

Volunteers

Event Demographics (check all that apply) *

Family Adults Children Seniors Teens Private (Invite Only)

Event is (check all that apply) *

Free For - Profit Fundraiser

Describe anticipated fees attendees may incur: *

Is this a multi-day event? If yes, how many days? *

Yes No

Veuillez spécifier

Location: *

Location Description (include all areas and facilities you wish to use): *

SITE PLAN

Please select if any of the following event elements will be brought in or present at the event. *

Site Plan

Upload site plan to include any and all event elements. Include location of entrances and exits, fencing, barricades, and/or barriers.

EVENT DETAILS

VENDOR INFORMATION

Booths

Company Booth(s) : provide the # and tent size(s):

Craft Booth(s) : provide the # and tent size(s):

Non Profit Booth(s) : provide the # and tent size(s):

Sponsor Booth(s) : provide the # and tent size(s):

Other : provide the # and tent size(s):

Food

Food Tent(s) : provide the # and tent size(s):

Food Trucks(s) : provide the # and truck size(s):

Carts : provide the # and size(s):

Alcohol : provide the # and size(s):

Other : provide the # and size(s):

Alcohol

Will alcohol be served at this event *

Yes No

Please, explain your process for selling and containing alcohol within the event.

ENTERTAINMENT

Amplified Sound

Band(s) : provide the # and Time During Event:

DJ(s): provide the # and Time During Event:

Perfomances: provide the # and Time During Event:

Other: provide the # and Time During Event:

Rides & Attractions

Inflatable(s): provide the #:

Climbing Wall: provide the #:

Petting Zoo: provide the #:

Pony Ride(s): provide the #:

Trampoline(s): provide the #:

Water Ride(s): provide the #:

Carnival Ride(s): provide the #:

Other: provide the name and #:

STRUCTURES, FENCING, ELECTRICAL, WATER

Stage(s): provide the # and size:

Non Vendor Tents: provide the # and size:

Chain Linked Fencing: Provide feet:

Fencing, other: Provide feet:

Barricades: Provide #:

Will you require electricity for this event? *

Yes No

Provide # of generators and for what use and any other source of power.

Will you require access to water for this event? Please explain: *

ADVERTISING

How do you plan on advertising your event? Please list any media coverage you may have. *

Do you plan on renting banner or marquee space from FORPD? *

Yes No

Marquee : How many days?

Banner (s) : provide # and how many days?

TRASH / RECYCLING PLAN

Do you plan on renting the following equipment, supplies, or services from FORPD?

Trash Can(s) Trash Can Liners Recycle Can(s) Dumpster FORPD staff to pull trash

If yes to any, provide quantity

If you do not plan on renting FORPD trash and recycle cans, how many will you provide?

Trash Can(s) Recycle Can(s)

If yes to any, provide quantity

If you do not plan on having FORPD pull trash, who will?

Event Staff Private Company Volunteers

If yes to any, provide quantity

RESTROOM PLAN

Do you plan on using park restrooms? *

Yes No

How many of the following portable restooms and handwashing stations will you rent? *

Quantity

Port a Potties

ADA Port a Potties

Hand Washing Stations

Please decribe your plan on servicing and restocking portable restrooms and handwashing stations.

COMMUNITY NOTIFICATIONS

List all property owners, businesses, and neighborhoods that may be impacted by event (noise, traffic, parking, access, etc.).

PARKING & ROAD CLOSURES

Will you charge for parking? *

Yes No

If so how much $

What is your parking plan? Who will direct traffic?

Will you need road closures for your event? *

Yes No

SAFETY & FIRST AID

List all potential permits and departments you will need to notify of your event. *

Sac Metro Fire Dept. (permit) ABC (permit) Sac Environmental Health (permit) Sac Sherriff Dept. of Transportation (permit) CHP

What is your emergency action plan? Will you have an on site first aid station or ambulance? If so, who will you contract with for this service?

What is your lost child procedure?

Describe your security plan below. Include the number and role of each security guard, hours and location they will work.

$50 Application Fee

A $50 application fee will be assessed if the applicant chooses to move forward from the initial inquiry and review process to the contract stage.

Item

Application Fee

x

Prix

50.00 $

Montant

0.00 $

Sous-total 0.00 $

Account owner

GENERAL INFORMATION

Representatives that will be present at responsible for event:

Event Name *

Event description and purpose: *

How does the community of Fair Oaks benefit from this event?

Event Category *

Anticipated Attendance *

Event Demographics (check all that apply) *

Event is (check all that apply) *

Describe anticipated fees attendees may incur: *

Is this a multi-day event? If yes, how many days? *

Set Up - Date/Time *

Event - Date/Time *

Clean Up - Date/Time *

Location: *

Location Description (include all areas and facilities you wish to use): *

SITE PLAN

Please select if any of the following event elements will be brought in or present at the event. *

Site Plan

EVENT DETAILS

VENDOR INFORMATION

Booths

Company Booth(s) : provide the # and tent size(s):

Craft Booth(s) : provide the # and tent size(s):

Non Profit Booth(s) : provide the # and tent size(s):

Sponsor Booth(s) : provide the # and tent size(s):

Other : provide the # and tent size(s):

Food

Food Tent(s) : provide the # and tent size(s):

Food Trucks(s) : provide the # and truck size(s):

Carts : provide the # and size(s):

Alcohol : provide the # and size(s):

Other : provide the # and size(s):

Alcohol

Will alcohol be served at this event *

ENTERTAINMENT

Amplified Sound

Band(s) : provide the # and Time During Event:

DJ(s): provide the # and Time During Event:

Perfomances: provide the # and Time During Event:

Other: provide the # and Time During Event:

Rides & Attractions

Inflatable(s): provide the #:

Climbing Wall: provide the #:

Petting Zoo: provide the #:

Pony Ride(s): provide the #:

Trampoline(s): provide the #:

Water Ride(s): provide the #:

Carnival Ride(s): provide the #:

Other: provide the name and #:

STRUCTURES, FENCING, ELECTRICAL, WATER

Stage(s): provide the # and size:

Non Vendor Tents: provide the # and size:

Chain Linked Fencing: Provide feet:

Fencing, other: Provide feet:

Barricades: Provide #:

Will you require electricity for this event? *

Will you require access to water for this event? Please explain: *

ADVERTISING

How do you plan on advertising your event? Please list any media coverage you may have. *

Do you plan on renting banner or marquee space from FORPD? *

Marquee : How many days?

Banner (s) : provide # and how many days?

TRASH / RECYCLING PLAN

Do you plan on renting the following equipment, supplies, or services from FORPD?

If you do not plan on renting FORPD trash and recycle cans, how many will you provide?

If you do not plan on having FORPD pull trash, who will?

RESTROOM PLAN

Do you plan on using park restrooms? *

How many of the following portable restooms and handwashing stations will you rent? *

Please decribe your plan on servicing and restocking portable restrooms and handwashing stations.

COMMUNITY NOTIFICATIONS

List all property owners, businesses, and neighborhoods that may be impacted by event (noise, traffic, parking, access, etc.).

PARKING & ROAD CLOSURES

Will you charge for parking? *

What is your parking plan? Who will direct traffic?

Will you need road closures for your event? *

SAFETY & FIRST AID

List all potential permits and departments you will need to notify of your event. *