Fair Oaks Recreation & Park District - Application for Special Event Rental

Please complete the Special Event Park Rental Inquiry Form as thoroughly as possible. We understand you may not have all the details yet, but the more information you provide, the better we can assist you.

Once the form is submitted, we will provide a price quote based on the details included. Please note that this quote is preliminary and may change if event dates, times, or other details are modified.

Information provided in this form is not binding for either you or the District. If your event is approved, a formal contract will be created outlining all requirements and agreed-upon terms.

Review process may take upwards of three weeks. Please plan accordinagly.

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You will receive your receipt by email.

First name *

Last name *

Company *

Email *

Mobile

Address

City

Country

State/Province

Zip/Postal code

GENERAL INFORMATION

Representatives that will be present at event & responsible for event actives:

First name *

Last name *

Email *

Mobile

Event Name *

Event description and purpose: *

How does the community of Fair Oaks benefit from this event?

Event Category *

Athletics / Recreation Carnival / Fair Festival / Celebration Concert / Performance Farmer / Outside Market Run / Walk / Race Circus Exhibit Other:

Other

Anticipated Attendance *

Attendees

Staff

Volunteers

Event Demographics ( check that all apply) *

Family Adults Children Seniors Teens Private (Invite Only)

Event is (check all that apply) *

Free For - Profit Fundraiser

Describe anticipated fees attendees may incur: *

Is this a multi-day? If yes, how many days? *

Yes No

Please specify

Location: *

Location Description ( include all areas and facilities you wish to use): *

SITE PLAN

Please select if any of the following event elements will be brought in or present at the event. *

Site Plan

Upload site plan to include any and all event elements. Include location of entrances and exits, fencing, barricades, and/or barriers.

EVENT DETAILS

VENDOR INFORMATION

Booths

Company Booth(s) : provide the # and tent size(s):

Craft Booth(s) : provide the # and tent size(s):

Non Profit Booth(s) : provide the # and tent size(s):

Sponsor Booth(s) : provide the # and tent size(s):

Other : provide the # and tent size(s):

Food

Food Tent(s) : provide the # and tent size(s):

Food Trucks(s) : provide the # and truck size(s):

Carts : provide the # and size(s):

Alcohol : provide the # and size(s):

Other : provide the # and size(s):

Alcohol

Will alcohol be served at this event *

Yes No

Please, explain your process for selling and containing alcohol within the event.

ENTERTAINMENT

Amplified Sound

Band(s) : provide the # and Time During Event:

DJ(s): provide the # and Time During Event:

Perfomances: provide the # and Time During Event:

Other: provide the # and Time During Event:

Rides & Attractions

Inflatable(s): provide the #:

Climbing Wall: provide the #:

Petting Zoo: provide the #:

Pony Ride(s): provide the #:

Trampoline(s): provide the #:

Water Ride(s): provide the #:

Carnival Ride(s): provide the #:

Other: provide the name and #:

STRUCTURES, FENCING, ELECTRICAL, WATER

Stage(s): provide the # and size:

Non Vendor Tents: provide the # and size:

Chain Linked Fencing: Provide feet:

Fencing, other: Provide feet:

Barricades: Provide #:

Will you require electricity for this event? *

Yes No

Provide # of generators and for what use and any other source of power.

Will you require access to water for this event? Please explain: *

ADVERTISING

How do you plan on advertising your event? Please list any media coverage you may have. *

Do you plan on renting banner or marquee space from FORPD? *

Yes No

Marquee : How many days?

Banner (s) : provide # and how many days?

TRASH / RECYCLING PLAN

Do you plan on renting the following equipment, supplies, or services from FORPD?

Trash Can(s) Trash Can Liners Recycle Can(s) Dumpster FORDP staff to pull trash

If yes to any, provide quantity

If you do not plan on renting FORPD trash and recycle cans, how many will you provide?

Trash Can(s) Recycle Can(s)

If yes to any, provide quantity

If you do not plan on having FORPD pull trash, who will?

Event Staff Private Company Volunteers

If yes to any, provide quantity

RESTROOM PLAN

Do you plan on using park restrooms? *

Yes No

How many of the following portable restooms and handwashing stations will you rent? *

Quantity

Port a Potties

ADA Port a Potties

Hand Washing Stations

Please decribe your plan on servicing and restocking portable restrooms and handwashing stations.

COMMUNITY NOTIFICATIONS

List all property owners, businesses, and neighborhoods that may be impacted by event (noise, traffic, parking, access, etc.).

Additionally, list any ways in which you may work with the community to limit

PARKING & ROAD CLOSURES

Will you charge for parking? *

Yes No

If so how much $

What is your parking plan? Who will direct traffic?

Will you need road closures for your event? *

Yes No

SAFETY & FIRST AID

List all potential permits and departments you will need to notify of your event. *

Sac Metro Fire Dept. (permit) ABC (permit) Sac Environmental Health (permit) Sac Sherriff Dept. of Transportation (permit) CHP

What is your emergency action plan? Will you have an on site first aid station or ambulance? If so, who will you contract with for this service?

What is your lost child procedure?

Describe your security plan below. Include the number and role of each security guard, hours and location they will work.

Items

Item

Application Fee

x

Price

$50.00

Amount

$0.00

Subtotal $0.00

Account owner

GENERAL INFORMATION

Representatives that will be present at event & responsible for event actives:

Event Name *

Event description and purpose: *

How does the community of Fair Oaks benefit from this event?

Event Category *

Anticipated Attendance *

Event Demographics ( check that all apply) *

Event is (check all that apply) *

Describe anticipated fees attendees may incur: *

Is this a multi-day? If yes, how many days? *

Set Up - Date/Time *

Event - Date/Time *

Clean Up - Date/Time *

Location: *

Location Description ( include all areas and facilities you wish to use): *

SITE PLAN

Please select if any of the following event elements will be brought in or present at the event. *

Site Plan

EVENT DETAILS

VENDOR INFORMATION

Booths

Company Booth(s) : provide the # and tent size(s):

Craft Booth(s) : provide the # and tent size(s):

Non Profit Booth(s) : provide the # and tent size(s):

Sponsor Booth(s) : provide the # and tent size(s):

Other : provide the # and tent size(s):

Food

Food Tent(s) : provide the # and tent size(s):

Food Trucks(s) : provide the # and truck size(s):

Carts : provide the # and size(s):

Alcohol : provide the # and size(s):

Other : provide the # and size(s):

Alcohol

Will alcohol be served at this event *

ENTERTAINMENT

Amplified Sound

Band(s) : provide the # and Time During Event:

DJ(s): provide the # and Time During Event:

Perfomances: provide the # and Time During Event:

Other: provide the # and Time During Event:

Rides & Attractions

Inflatable(s): provide the #:

Climbing Wall: provide the #:

Petting Zoo: provide the #:

Pony Ride(s): provide the #:

Trampoline(s): provide the #:

Water Ride(s): provide the #:

Carnival Ride(s): provide the #:

Other: provide the name and #:

STRUCTURES, FENCING, ELECTRICAL, WATER

Stage(s): provide the # and size:

Non Vendor Tents: provide the # and size:

Chain Linked Fencing: Provide feet:

Fencing, other: Provide feet:

Barricades: Provide #:

Will you require electricity for this event? *

Will you require access to water for this event? Please explain: *

ADVERTISING

How do you plan on advertising your event? Please list any media coverage you may have. *

Do you plan on renting banner or marquee space from FORPD? *

Marquee : How many days?

Banner (s) : provide # and how many days?

TRASH / RECYCLING PLAN

Do you plan on renting the following equipment, supplies, or services from FORPD?

If you do not plan on renting FORPD trash and recycle cans, how many will you provide?

If you do not plan on having FORPD pull trash, who will?

RESTROOM PLAN

Do you plan on using park restrooms? *

How many of the following portable restooms and handwashing stations will you rent? *

Please decribe your plan on servicing and restocking portable restrooms and handwashing stations.

COMMUNITY NOTIFICATIONS

List all property owners, businesses, and neighborhoods that may be impacted by event (noise, traffic, parking, access, etc.).

Additionally, list any ways in which you may work with the community to limit

PARKING & ROAD CLOSURES

Will you charge for parking? *

What is your parking plan? Who will direct traffic?

Will you need road closures for your event? *

SAFETY & FIRST AID