The Guelph Outdoor School
JOB POSTING: Administrative Assistant
Working Environment: remote/hybrid
Position Type: Part-time (20-25 hours/week)
Compensation: $25.00/hr
About The Guelph Outdoor School
Guelph Outdoor School was born in the fall of 2012 as a solution to a growing constellation of clear needs. Since then, GOS programs have come to be recognized as an effective and thrilling option for learning and development, as well as a non-clinical & preventative approach to overall health and well-being.
Vision: A world where all people build deep, lifelong connections to nature and community. Through accessible outdoor learning and mentorship, Guelph Outdoor School fosters resilience, belonging, and a recognition of our interdependence with and responsibility to care for all life.
Mission: Guelph Outdoor School aspires to provide accessible, immersive, nature-based education that nurtures curiosity, connection, and stewardship. We offer transformative programs that support youth, families, and educators in developing skills for resilience and well-being. Through play, mentorship, and experiential learning, we cultivate a thriving community where people of all ages feel safe, valued, and inspired within the natural world.
About The Role
This role requires an organized, reliable, and detail-oriented individual with a knack for keeping systems flowing and communications clear. In this support role, the individual should take pride in the integrity of the information and structures they maintain and should be comfortable working independently, communicating with a distributed team, and juggling multiple tasks in a dynamic and purpose-driven environment.
This role is perfect for someone who enjoys working behind the scenes to ensure programs, finances, and communication run smoothly, as well as for someone who values being part of a mission-aligned team serving youth, families, and communities through nature-based education.
A key part of this role is maintaining accurate financial records, supporting communications, assisting with reporting, and ensuring timely administrative follow-through. Over time, the individual in this role will take on responsibilities related to merchandise management and booking community events, parties, and rentals.
Key Responsibilities
Bookkeeping & Financial Admin
- Execute all bookkeeping activities, including virtual filing of supporting documentation
- Conduct monthly reconciliations of financial records
- Generate invoices and financial documents upon request
- Maintain accurate accounts receivable (AR) records and initiate communication for collection
- Provide financial reports and summaries to program and director-level staff
Organizational Support
- Support internal communications by sharing staff perks (e.g. 10C events) and relevant updates
- Record, prepare, and file meeting minutes
- Input and update program data in administrative systems
Emerging Responsibilities (Phase-In)
- This position has the opportunity to grow into a full time position for the right candidate
- Manage and fulfill merchandise requests
- Coordinate bookings for parties, rentals, and field trips
Skills and Qualifications
- Strong organizational and time management skills
- Ability to communicate clearly and ask questions
- Proficiency with spreadsheets, digital filing, and cloud-based tools (e.g., Google Workspace, QuickBooks, Slack, Activity Messenger)
- Ability to prioritize workload
- Excellent written communication and interpersonal skills
- Ability to multitask with attention to detail
Experience
- 1-3 years of experience in administrative, finance, or bookkeeping roles (nonprofit or charity experience is an asset)
- Experience working remotely and managing multiple priorities
Reporting & Team Structure
This position is directly supported by the Office Manager and the Organizational Director, with regular collaboration with other administrative staff. The organizational placement of this role is within a small, supportive administrative team dedicated to organizational clarity, community well-being, and grounded, inclusive practices.
Prioritization
This position is open to all qualified candidates. GOS strives to attract, develop, and retain talented staff from diverse backgrounds, allowing the children, families, and communities we serve to benefit from and celebrate a wide variety of experiences and perspectives. People from diverse, traditionally underrepresented, and marginalized communities are encouraged to apply. We are committed to a hiring process that is inclusive and barrier-free. If you require accommodations at any point, please let us know.
How to Apply
GOS will be accepting resumes until July 18, 2025 and hosting interviews on a rolling basis between July 21 - 30, 2025.
If you need accommodations in the application or interview process, please reach out to alisha@theguelphoutdoorschool.com
Thank you to all candidates for your interest. Only those being considered for an interview will be contacted. Personal information collected through the recruitment process will be used solely to determine eligibility for employment.
