Renaissance Academy of Learning - Glam & Glow Birthday Party Booking Form NEW

STEP 1: FILL OUT PERSONAL INFORMATION

If you have any questions, please reach out to events@renaissanceacademy.ca

Birthday Child's Information*

Please enter in the participant's birthday accurately!

First name *

Last name *

Gender

Date of birth *

Parent Contact Information*

First name *

Last name *

Email *

Mobile *

STEP 2: CHOOSE YOUR BIRTHDAY PARTY DATE

Glam & Glow Birthday Party Booking

Party Package - 2 hours and includes up to 8 Children

$425

Studio D'Arte

#7-12491 No 2 Rd, Richmond, BC, V7E 2G3, CA

Studio D'Arte

#7-12491 No 2 Rd, Richmond, BC, V7E 2G3, CA

Choose one date *

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Total Number of Children Attending (Including the Birthday Child): *

Total Number of Adults Attending (Maximum 1 Adult Per Guest) *

***Space is limited. Due to the nature of the party, children do not require adult assistance during the activities, aside from the party parent. For the best experience, we recommend parents drop off their children and return at the end of the party.****

STEP 3: ADDITIONAL CHILDREN (REQUIRED IF MORE THAN 8 CHILDREN ATTEND)

To ensure a fun, safe, and high-quality experience for all guests, party capacity is based on the age of the children attending.

Your party package includes 8 children in total, including the birthday child. If more than 8 children will attend, please add them here. Each additional child is $40, up to a maximum of 12 children in total. Please count every child attending, including the birthday child and any siblings.

Payments for additional children are non-refundable once your booking is made. If you need to add more children after booking, please contact us at least 48 hours before your party. Additional children who arrive at the party but were not added in advance will be charged $40 each on the day of the party.

Additional Children

Item

Additional Child - Ages 4 to 5 (Max 2)

x

Price

$40.00

Amount

$0.00

Additional Child - Ages 6 and Up (Max 4)

x

$40.00

$0.00

Subtotal $0.00

STEP 4: ADDITIONAL SPACE (OPTIONAL)

Separate Room Booking (Available for use after the party or during the party if parents would like additional space)

Item

Extra Room ($60/hr)

x

Price

$60.00

Amount

$0.00

Subtotal $0.00

Extra room (If applicable): What time do you need the extra room?

How did you hear about us? *

Terms and Conditions

Thank you for choosing Renaissance Academy of Learning to host your special celebration! We’re excited to help make your child’s birthday fun, creative, and memorable.

Please review the following Terms & Conditions carefully and agree to them before confirming your booking.

Booking and Payment

Number of Guests

Your party package includes 8 children in total, including the birthday child, plus the number of adults included in your package. Please count every child attending, including the birthday child and any siblings, and make sure your guest numbers are accurate when completing your booking.
Additional Children: If more than 8 children will attend, additional children may be added at $40 each, up to a maximum of 12 children in total. Payments for additional children are non-refundable once your booking is made. If you need to add more children after booking, please contact us at least 48 hours before your party. Changes cannot be made with less than 48 hours' notice. Additional children who arrive on the day of the party without being added in advance will be charged $40 each, subject to the 12-child maximum.

Non-Refundable Policy: Full payment is required to confirm your booking. All payments, including payments for additional children, are non-refundable, except in cases of illness as outlined in the "Illness Exception" section.

Illness Exception:

If the birthday child or guest of honor cannot attend due to illness, the event may be rescheduled to a mutually agreed-upon date, subject to availability.
To qualify for this exception, notice must be provided at least 24 hours in advance, along with appropriate documentation (e.g., a doctor's note or proof of illness).

Rescheduling Policy

A party may be rescheduled once due to illness or an approved extenuating circumstance at no charge, subject to availability.
For any other reason, a party may be rescheduled once with at least 14 days' notice for a $50 administrative fee, subject to availability.
Each additional rescheduling request is subject to a $50 administrative fee.
Requests made with less than 14 days' notice (other than illness) are treated as a cancellation and are non-refundable.
Rescheduling is subject to availability and is not guaranteed.

Party Duration and Additional Charges

The agreed-upon party duration is 2 hours
At the end of the party time, guests are expected to leave the building promptly. A 10-minute grace period will be given, however any time required over and above the 10 minutes (i.e., for guests who have not yet exited the party room) will be billed at $5 per minute.

Food and Beverages

Provided Materials:
- Renaissance Academy of Learning will provide plates, cups, napkins, and cutlery.
- Families are permitted to use the facility fridge, freezer, and microwave upon request in advance if space is available.
- Aside from the "Welcome Drink" in the package, we do not provide any food, beverage or cake, or other edible items with our packages
Bringing Your Own Food:
- Guests are encouraged to bring their own food and beverages. All food must comply with health and safety standards. Please avoid nuts as we are a nut-free facility.
- Alcohol is not permitted unless pre-approved by the venue.
- Please note there is generally 30 mins left for food serving after activities, so please plan your food items accordingly.
Food Service:
- Food brought by guests must be served and handled at their own risk.
- The venue assumes no responsibility for food safety or preparation.
Allergies and Dietary Restrictions: It is the host's responsibility to inform guests of any allergens in food they bring or serve.

Supervision and Safety

Supervision Requirement:
- At least one parent or guardian of the Birthday Child must remain onsite throughout the event.
- Our staff will facilitate activities and assist with group supervision during free time but are not responsible for individual child supervision.
Liability Release: By booking your party, you agree to release Renaissance Academy of Learning, its staff, and affiliates from liability for injuries, accidents, or damages during the event, except in cases of gross negligence or willful misconduct.

Venue and Property Policies

Property Damage: Any damage to the venue or its equipment caused by attendees will be the responsibility of the booking party.
Decorations: You may bring your own decorations, provided they do not damage the facility or interfere with the activities. Adhesive materials such as tape, tacks, or nails are prohibited on walls or surfaces.
Cleanup: The host family is responsible for removing decorations and personal items before leaving. The Party Host will take care of general take down. Excessive cleaning requirements may result in additional charges.

Cancellation Policy

Strict No-Cancellation Policy: Once payment is made, no cancellations are permitted except under the "Illness Exception" policy detailed above.

I read and accept *

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Electronic signature*

Please sign your name inside the box