Journey to STEAM LLC Waiver and Agreement

Journey to STEAM LLC is dedicated to providing a safe and enjoyable learning environment for all participants in our programs. To ensure a positive experience, we kindly request that enrolled children adhere to basic behavioral guidelines. Our instructors establish clear boundaries and expectations for appropriate conduct, and we expect all students to follow these guidelines. Should any discipline issues arise, we appreciate your cooperation in addressing them promptly. It is our primary goal to offer exciting and fun STEAM (science, technology, engineering, arts, and mathematics) experiences for children, and actions will be taken only if a child's behavior disrupts this positive learning environment. If necessary, Journey to STEAM LLC may request the removal of a child from the program, and any potential refund will be at the sole discretion of Journey to STEAM LLC.

Expectations for Parents:

Parents of children enrolled in Journey to STEAM LLC programs are expected to support their child's learning experience by ensuring that only children with a genuine interest in our programs and the maturity to handle the environment and activities participate. A designated guardian must pick up children promptly at the dismissal of the camp. Parents are welcome to observe classes and participate where appropriate. Supporting the learning process beyond the camp's conclusion is also encouraged.

Safety and Risk Acknowledgment:

Participating in scientific, artistic, and other STEAM-related activities involves inherent risks. While Journey to STEAM LLC takes every precaution to ensure the safety of campers and staff, it's important to understand that certain equipment and materials can be dangerous if used improperly or without instructor supervision, potentially resulting in severe injury or death.

Refund Policy:

I understand and acknowledge that my participation in the Journey to STEAM LLC program ("the Program") is subject to the following terms and conditions. By enrolling in the Program, I hereby agree to abide by the terms outlined below:

Refund Policy: 

a. Full Refund: A full refund will be granted if cancellation is made more than 15 days from the Program's scheduled start date. A non-refundable administrative fee of $35 will be deducted from all refunds to cover processing costs and administrative overhead. 

b. No Refund: No refunds will be issued less than 15 days before the start of the Program.

Absences: 

a. Refunds will not be issued for student absences, whether planned or unplanned. b. The Program fee is paid as a whole and not on a per-session basis. Consequently, individual session absences will not warrant a refund.

Journey to STEAM Inclement Weather Policy

At Journey to STEAM, we understand that weather-related cancellations can be frustrating, and we strive to balance flexibility with the realities of running high-quality programs. Our goal is to provide a great experience for families while maintaining a clear and fair approach to unexpected closures.

How We Handle Inclement Weather:

One Cancellation Per Program – If a class is canceled due to inclement weather (e.g., snow, ice, severe storms) and cannot be rescheduled or extended, that class will not be refunded. This single cancellation allowance helps us keep our programs running smoothly while ensuring families understand what to expect.

Beyond One Cancellation – If additional weather-related cancellations occur, we will make every reasonable effort to reschedule, extend, or adjust programming to ensure students receive the full experience. While we cannot guarantee makeup dates, we will communicate all available options.

Following School & Venue Closures – If the hosting school or facility is closed due to weather, our program will also be canceled for that day. We follow their lead for safety.

Clear & Timely Communication – We will notify families of weather-related closures via email and/or text as soon as possible. We recommend checking school and local weather updates when inclement weather is expected.

Why This Approach?

Running an engaging, high-quality STEAM program requires careful scheduling, staffing, and materials preparation. While we would love to accommodate every unexpected change, adding extra days or rescheduling often creates logistical challenges for schools, families, and our team. This policy allows us to maintain consistency while keeping customer service at the heart of our approach.

We appreciate your understanding and partnership in making Journey to STEAM a fantastic learning experience, rain or shine!

Right to Refuse Service: 

The organizers of the Journey to STEAM LLC program reserve the right to refuse service to any participant for reasons including but not limited to inappropriate behavior, violation of program rules, or any other conduct deemed detrimental to the overall experience of the participants.

Parental Acknowledgment and Agreement:

I, the undersigned, hereby acknowledge and agree to the following:

• I am the parent or legal guardian of the below-named child.
• I understand that failure to comply with the policies outlined by my child's instructor may lead to the revocation of my child's enrollment and forfeiture of any funds.
• I certify that my child is physically able to participate in all Journey to STEAM LLC activities.
• In the event that I cannot be contacted, I authorize Journey to STEAM LLC and its representatives to provide necessary medical attention to my child.
• I certify that the below-named child is age 6 or older before the commencement of the Journey to STEAM LLC program.
• I understand that Journey to STEAM LLC is not responsible for my child before or after the stated camp/program times.
• I acknowledge the right of Journey to STEAM LLC to charge a late pickup fee of $1.00 per minute per child beginning 10 minutes after the stated end time of the camp.
• I release and indemnify Journey to STEAM LLC, its principals, officers, employees, agents, and representatives from any claims related to injury or loss resulting from participation in the program.
• I agree that Journey to STEAM LLC assumes no responsibility for injuries or losses beyond their control.
• I consent to the use of any media, including film and electronic photography or video, taken during the program for publicity purposes.

With my full knowledge and consent, I expressly give my child permission to attend this Journey to STEAM LLC program.

Acceptance of Terms, Risks, and Refund Policy: By signing below, I confirm that I have read, understood, and accepted the terms and conditions outlined in this waiver, including the risks associated with participation in the Journey to STEAM program and the refund policy.