TO: Member Clubs

RE: Eligible MAP Grant Amount

Hello Clubs,

Please see below PDF for the eligible MAP Grant amounts based on the approved formula:

MAP Eligible Amounts

As a reminder, please see below PDF policies and forms required for the MAP Grants: 

MAP Policy

Application & Spending Form

Follow-Up Form

If your club has decided not to apply for this year’s MAP Grant, please let me know prior to MAY 30^th so I know not to expect your spending plan. 

When you are applying for your club’s MAP Grant this year, please be diligent to submit unique expenses that have not already been paid for from other sources (federal, provincial, municipal).

Below are the important MAP Grant deadlines:

1. Fill out the Application & Spending Plan and send to Adeena Cox (acox@gymsask.com) on the FILLABLE form before May 30^th. Remember this application & spending plan is based on costs you incurred this year (Sept 1, 2024, to June 12, 2025). Page one of the attached MAP Policy document outlines allowable expenses for MAP funds. On the Application & Spending Plan there is a line under ‘project/program budget’ – ‘revenue’ – ‘self-help/other’ where you will need to include revenue like fundraising, registration fees, etc.
2. Gym Sask will review application and will confirm/approve your MAP amount via email June 2^nd. Unused/unclaimed club MAP allocations will be redistributed to clubs who submitted the application & spending plan by the required deadline of May 30^th.
3. Follow-up reports must be scanned & emailed (no photos) with actual receipts to Adeena Cox (acox@gymsask.com) by June 12^th. If you are claiming things like coaching salaries, you must attach copies of the cheques that were issued or payroll records. Your actual receipts must cover the amount of the MAP grant you are eligible for. It is fine if you submit over the amount, you are eligible for. Documentation (receipts) to verify expenditures can take various forms but should include at a minimum:

• Indicate name of recipient (person or business) of the funds
• Describe goods or services provided for payment
• Disclose the amount of the payment
• Include the date that the goods/services were purchased (must be within the current fiscal year)
• Include third party verification (supplier logo on an invoice, signature of the recipient on an expense claim, or in the rare case where there is no other back-up documentation, a copy of the cheque, with the bank clearing stamp on the back).
• NOTE: legible copies of documents for financial accountability (i.e. receipts, cancelled cheques, invoices, expense claims, etc.) are acceptable. Original documents are not necessary for submission to the PSGB but should be maintained by the member club submitting the MAP grant follow-up report.  

Gym Sask will mail MAP Grant cheque to your club after Jun 12^th.

Please let me know if you have any questions.

Regards,

Adeena Cox, BSRS

PROGRAM MANAGER, SHE/HER

306-780-9229

300-1734 Elphinstone Street | Regina SK |  S4T 1K1

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