Uploading Your Members Step-by-Step Tutorial

Follow these simple steps to upload your members for the season.

Step 1 – Request Access

Open the link to fill out a Program Access form

Enter your contact information and select your club/program.

Submit the form.

Note: Your Provincial Lead will review your request before access is granted. If your club or program does not appear in the list, contact your Provincial Lead.

Step 2 – Connect Your Account

Return to the same page.

Enter the email address you used on your access request.

Request a connection code.

Enter the code sent to your email.

Once your access has been approved, you'll see a Member Import tab.

Step 3 – Import Your Members

Open the Member Import tab.

Click Filled forms All and select the 2026-27 Membership Form (Import)

Click the red button labeled Import.

Download the provided spreadsheet (schema/template).

Enter your member(s) information into the spreadsheet.

Copy the spreadsheet data and paste it into the import window.

Click Import

Correct any errors (such as missing fields or incorrectly formatted dates).

Helpful Tips

Use each member's own email address whenever possible so they can receive their membership information.

A member can have up to three affiliations (for example: Athlete, Judge, Coach). If a member requires more than three affiliations, submit an additional import.

You can import one member or hundreds at a time.

Step 4 – Member Completes Their Waiver or Coaching Requirements form

After your import:

Each member will receive an email asking them to complete their required waiver.  When importing coaches they will receive an additional email so they can upload their required information.

If the member is a minor, a parent or guardian will complete the waiver on their behalf.

Step 5 – Receive Your Invoice

Once your Provincial organization has reviewed and approved your imported members:

An invoice will be generated.

The individual who first requested club access will receive the invoice notification.

Payment options (such as credit card, e-transfer, cheque, etc.) will depend on your Provincial organization's setup.

Uploading Additional Members

Whenever you need to add more members:

Return to the Member Import tab.

Repeat the import process.

Your import history and invoices will remain available for future reference.

Need Help?

If you have any questions during the process or cannot find your club/program, please contact your Provincial Lead for assistance.