Events: Gymnastics BC - 2024-25 Equipment Rental Request Form

2024-25 Equipment Rental Request Form

GymBC has WAG, MAG and TG Equipment available for rent for sanctioned events taking place throughout the competition season.

We will do our best to accommodate every Equipment Rental Request that comes through. However in the event that we receive multiple requests for the same weekend, the “Rental Priority” list (located in the Sanctioned Events Information Package) will apply. All other Equipment rental requests will be reviewed in the order that they are received.

The deadline for submitting Equipment Rental Requests is May 31, 2024. Following the submission deadline, the team at GymBC will review requests and connect with all hosts clubs to indicate if the equipment is available for their event. Following the approval of the rental, a GymBC representative will be in touch to confirm the rental, and the host club will be required to pay a $1,500 equipment rental deposit and sign the GymBC Equipment Rental Agreement.

If you have any questions about the rental process, please contact events@gymbc.org.

Have you already completed a Sanctioned Event Request Form for this event? *

If your answer is no, please complete the Sanctioned Event Request Form prior to completing this form submission.

Yes No x Clear

Host Club Main Contact

You will receive a confirmation by email.

First name *

Last name *

Email *

Mobile

Please Select Your GymBC Member Club *

If you selected "Other" in the field above, please indicate the name of your business/organization that is requesting the equipment rental.

Club/Business/Organization Information

Email *

Mobile

Address *

City *

Country *

State/Province *

Region *

Zip/Postal code *

Other phone

Main Event Contact (if different than Host Club Main Contact above)

First name *

Last name *

Email *

Mobile

Event Name *

Event Name

Event Dates *

Event Dates

Event Venue Name and Address *

Event Venue Name and Address

Set-Up Date and Time *

Take-Down Date and Time *

Special Instructions

The 2024-25 Gymnastics BC Equipment Rental fees are as follows:

WAG Only (1 trailer) – Single WAG with additional Bar and Beam Set-up with one Floor and one Vault
- $4,000 + tax + freight
- Free Standing (weights to be provided by host club) - included with WAG rentals
MAG Only (1 trailer) – Single MAG with one Floor
- $4,000 + tax + freight
- Free Standing (weights to be provided by host club) - included with MAG rentals
WAG & MAG (2 trailers) - Single MAG/Single WAG with additional Bar and Beam and two floors
- $7,000 + tax + freight
- Free Standing (weights to be provided by host club) - included with WAG & MAG rentals
Second Artistic Floor (if in addition to a single WAG set-up - 2nd trailer required)
- $1,800 + tax + freight
TG Only (1 trailer) – Trampoline & Tumbling with two Competition Trampolines and End Decks, One Power Tumbling Floor, one Double Mini Trampoline, Equipment Matting and (only) two Landing Zones.
- $3,000 + tax + freight
  - *As we have limited space on the TG Trailer, additional (extra) equipment must be provided by the host club:
    - For Double Mini
      - 6 mats to surround Double Mini landing zone
      - 1 Throw mats
    - Tumbling
      - 2 mats for end of Tumbling landing zone (GBC provides 4 and you need 6)
    - Trampoline
      - 1 Throw mat (GBC provides 2 and its nice to have 3 on Tramp)
    - Warm-Up Area
      - Roll top for warm up area (GBC provides a small one but its nice to have more)
  - If you are wishing to have a warm-up Trampoline - the following will also need to be provided
    - 1 Trampoline
    - 2 end decks with mats
    - 1 Throw mat
    - Surround mats (Around 12 – 3 for each side, 3 for each end)

For estimates on freight costs please contact equipment@gymbc.org.

Please select the equipment required. *

Please select the equipment required. WAG Only MAG Only WAG & MAG Free Standing (weights provided by the host club) Second Artistic Floor TG Only

Following the submission deadline (May 31, 2024), the team at GymBC will review all rental requests and be in contact with all of the applicants to confirm if equipment is or is not available for the event.

Following the successful selection of clubs to rent equipment for the year, a $1,500 deposit will be required, and the club will be required to sign the GymBC Equipment Rental Agreement.

I understand that dates requested are not guaranteed until approval of this equipment rental form has been granted by Gymnastics BC following the May 31, 2024 submission deadline.

I have read and accept *

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