2026-27 Gymnastics BC Sanctioned Event Request

Please thoroughly read the GymBC Sanctioned Event Information Package prior to submitting your Sanctioned Event Request for the 2026-27 event season.

Bidding Rounds Schedule

Round 1: Dec 1, 2025 – Feb 15, 2026
Round 2: Mar 3, 2026 – Apr 19, 2026
Round 3: May 1, 2026 – May 31, 2026
Late Requests: Requests after May 31, 2026 (Calendar updated as necessary)

For more information about GymBC Sanctioned events, please contact events@gymbc.org.

Event Host Contact

This is what will be published on the event calendar.

First name *

Last name *

Email *

Mobile

Please Select Your GymBC Member Club *

Are you submitting more than one event to be sanctioned for the 2026-27 season? *

Yes No Not Sure Yet x Clear

If your club submits more than one event request for the season, only your priority event will be considered in Rounds 1 and 2. All additional events will be reviewed in Round 3 only. This ensures that every club has a fair opportunity to secure a preferred weekend for at least one event before any club is approved to host multiple events.

Clubs may still submit more than one request during Rounds 1 and 2 if they have all event details finalized. Doing so may help avoid higher or late sanctioning fees. Clubs must clearly indicate which event is their priority event, below.

Is this your priority event? *

Yes No x Clear

Event Name *

This is what will be published on the events calendar.

Event Location (Venue, City) *

Please indicate "TBD" if you do not have a venue secured. Be sure to email events@gymbc.org once your details are finalized so we can update the calendar.

Event Website

If applicable, this is what will be published on the events calendar. GymBC recommends creating a website where Event Workplans + Updates, etc. can be easily accessible to participating clubs.

Event Host Contact (If Different from Above)

If filled out, this is what will be published on the events calendar.

First name *

Last name *

Email *

Mobile

First Requested Date(s) *

Please note the following blackout dates during which GymBC will not sanction any additional events.

February 5-7 (WAG events)
February 19-21 (WAG events)
April 2-4 (All disciplines)
April 15-18 (WAG events)
April 30-May 2 (WAG events)
May 28-30 (WAG events)

GymBC also wants to remind clubs of Canada Winter Games happening March 8-14, 2027.

Alternative Dates #1

We strongly recommend including alternate dates to reduce conflicts.

Alternative Dates #2

We strongly recommend including alternate dates to reduce conflicts.

Please select the discipline(s) for your event *

Select all Clear all

WAG MAG TG Interclub Acro Adult

Please select any WAG categories which apply to your meet. *

Select all Clear all

Xcel Bronze Xcel Silver Xcel Gold Xcel Platinum Xcel Diamond CCP 1 CCP 2 CCP 3 CCP 4 CCP 5 CCP 6 CCP 7 CCP 8 CCP 9 CCP 10 Aspire HP

Please select any MAG categories which apply to your meet. *

Select all Clear all

Provincial 1 Provincial 2 Provincial 3 Provincial 4 Provincial 5 National Open Novice Junior Senior

Please select any TG categories which apply to your meet. *

Select all Clear all

Trampoline – Provincial Trampoline – National DMT – Provincial DMT – National TUM – Provincial TUM – National Synchro – Provincial Synchro – National CanJump

Do you wish this to be considered a trials event? *

Yes No x Clear

Yes! So, for which event? *

Canada Winter Games MAG Westerns MAG Canadians WAG Westerns WAG Canadians TG Western Canada Cup TG Canadians

Trials Event Responsibility Acknoledgement *

If your event is awarded as a Trials event, you agree to work collaboratively with GymBC staff. Additional responsibilities may apply, and GymBC will oversee the development and management of the Trials session schedule.

Are you inviting participants outside of BC? *

Yes No x Clear

Type of Invitational *

Inter-Provincial Invitational: BC and Canadian PTO participants only Single Country Invitational: Canadian PTO and one international federation International Club Invitational: All international federations x Clear

In making this request, the host club agrees to abide by all rules and regulations of Gymnastics BC (GymBC), Gymnastics Canada (GymCan), and the International Gymnastics Federation (FIG), as applicable.

The host club further agrees that:

All participants attending from outside British Columbia must complete the Out of Province GymBC Assumption of Risk Form prior to participation.
Participants from other Canadian provinces/territories who are registered with their respective PTO are recognized under the reciprocal agreement between Canadian federations and are covered through their own PTO insurance.
International participants (outside Canada) are not eligible for GymBC or PTO membership and are therefore not covered by GymBC's accident/medical insurance. They must provide proof to the event host of valid travel, medical, and accident insurance before being permitted to participate.
They are responsible for collecting and maintaining proof of insurance and permission to participate for all out-of-province and international participants. GymBC reserves the right to audit host clubs and may, at any time, request evidence that the required documentation has been obtained.

By signing below, the host club confirms understanding of and agreement to these terms.

Are you interested in renting GymBC Equipment for this event? *

Yes No x Clear

Yes! Please fill out and submit the 2026-27 GymBC Equipment Rental Request Form.

I understand that dates requested are not guaranteed and will only be confirmed once this sanction application has been reviewed and approved by GymBC following the closing date of the relevant bidding round.

I understand that once my event is sanctioned, it is approved solely based on the information submitted at the time of application. Any changes, including adjustments to event dates, categories/levels offered, disciplines included, or other key event details must be submitted in writing to events@gymbc.org for approval prior to implementation.

Events that proceed with unapproved changes are subject to a $500 fine.

I have read and accept *

Round 1 Sanctioning Fee

Item

Sanctioning Fee

x 1

Price

$40.00

Amount

$40.00

Subtotal $40.00

Electronic signature of Host Club Main Contact*

Please sign your name inside the box

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