With the second wave of COVID-19 hitting us all, many of you are forced to shut down in person classes, and turn to online classes on Zoom. Activity Messenger made a number of improvements to its Zoom class module to help you.
If you have classes running at the same time, you require separate Zoom accounts. A single Zoom account does not allow you to run concurrent meetings.
Now it is possible to connect multiple Zoom accounts in Activity Messenger. You can then easily switch from one to another to program Zoom classes from Activity Messenger.
Creating Zoom meetings for a class
Activity Messenger is built to create Zoom meetings for you by looking at the activity schedule in Amilia. It also allows you to override default meeting settings.
Linking existing Zoom meetings
If you already created Zoom meetings yourself, and would like to reuse them, you can link them instead. Activity Messenger will match the Amilia activity schedule to the existing Zoom meetings.
Let the Activity Messenger Automation Bot schedule reminders by SMS or email to be sent before each class. Every day, the Automation Bot wakes up at 4am and checks for classes that day. It will refresh the roster of participants from Amilia, and schedule the reminder at the time you specified.
You can even run a simulation to make sure everything is ok.
What about last minute drop-ins?
Activity Messenger is now smart enough to send the reminder to even late registrants. Say the class is at 5pm and the reminder is set 1 hour before at 4pm. John registers as a drop-in at 4h55pm. Activity Messenger will automatically detect that and send John the email immediately after checkout.
With Activity Messenger you can be sure everyone receives their Zoom link.
Checking to see who received the reminder
The Messages tab of a Zoom class allows you to see scheduled and sent messages. Activity Messenger tracks open and click rates of emails. Before class, open the sent message. You'll see who has opened their email and clicked on the Zoom link or not.
Activity Messenger has been helping Sport & Leisure organizations run Zoom classes since March 2020. These improvements come from your experience and feedack. Please continue reaching out with ideas to improve and simplify the system. We're here to help!
Don't yet have Activity Messenger? Get started today and get 100 free SMS messages or 10,000 emails.