In this blog, we’ll explore how to personalize, automate and send email/SMS end of the session reminders to your dance students.
We’ll cover:
You’ll want to create a template that can be customized using MailMerge based on class type and student information.
Templates should include important details such as student name, end date, and next session information.
You may also want to include a satisfaction survey and a personalized certificate of achievement for each student.
Hello {First name},
We hope {Participant first name} had a great time at ABC Dance Studio this session!
Your last class of the session will be in a few days on {End date}.
Below is your certificate for the session.
This certificate serves as a testament to {Participant first name}‘s dedication, skill development and learning during the session.
You can also help us take our service to the next level by completing our end of session survey below!
Everyone is looking forward to having you back for the next session and seeing {Participant first name}’s progress firsthand.
The ABC Studio team
📌 Pro Tip: We try to keep this end-of-session email short, valuable, and actionable (share certificate, take survey, register for next session). We’ve also found it helpful to send it before the last day of the session. It acts as a reminder that classes are ending, reduces support, and gives parents and teachers time to discuss these topics after the last class of the session. You can even add a dance quote to inspire your dancers to continue dancing!
Creating a reminder isn’t just about informing students about the end of session—it’s about engaging dancers in your community.
With Activity Messenger, you can easily drag and drop elements to craft a personalized email. Here are some key elements to include:
📌 Pro Tip: One of the best tricks we found was to include a certificate in the end-of-session reminder. This increased our open rate and we also saw more people click on our call to action to sign up for the next session. Certificates are also often shared on social media, which means more marketing for us as parents are proud to share their children’s accomplishments with others.
With Activity Messenger, you have the flexibility to send your reminders via email, SMS, or both. Here’s how to do it:
With Activity Messenger, you can set up your system to automatically send reminders a set number of days before the last class of the session. A bit like you would for a start of session reminder.
This ensures that no student or parent misses important information due to human error. Here’s how:
📌 Pro Tip: After automating the end-of-session reminders, we were able to collect more data because everyone received the end-of-session survey. This helped us get a better sense of how each of our employees was doing and adjust accordingly. We also see a spike in registrations when the end-of-session email goes out, which shows that the call to action to register for the next session is working.
Automating end-of-session reminders will not only save you time but also help you collect better data and increase revenue for the following session.
Here are a few more ways Activity Messenger can help your studio.
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