In this article, we’ll talk about how summer camps can create online medical forms to collect important information from campers and families.
Before you get started, it’s important to determine the type of information you want to collect.
Start with basic camper information such as name, date of birth, gender, and address.
If you’ve already collected basic information during registration, integrate that data to pre-populate fields to reduce redundancy and save parents time.
A platform like Activity Messenger is designed with non-technical users in mind. You can easily drag and drop different questions to customize your medical form.
We recommend that you divide your form into sections such as allergies, medical conditions, and medications.
This organization makes it easier for parents to provide accurate information. Using drop-down or check boxes for common allergies and medical conditions helps with standardization.
You can then quickly identify and filter campers with special needs. This is important for camp preparation, but also for responding quickly to emergency situations.
It’s also important to add open-ended options so parents can provide context for each answer.
We must hope for the best, but be prepared in case of an emergency. That’s why you need to add fields for primary and secondary emergency contacts. This will ensure that all possible scenarios are covered.
Activity Messenger allows you to ask these questions and also gives parents the ability to add as many emergency contacts as they want.
You may also want to include a mandatory electronic signature and consent checkboxes to comply with legal requirements and confirm parental understanding and consent.
Adding conditional branching allows the form to populate the correct questions based on previous answers. For example, if a parent indicates that a child has allergies, follow-up questions can capture more details such as type, severity, and required actions.
This helps keep the form concise for those without complex medical histories, while still capturing detailed information when needed.
You might want include sections for uploading relevant medical documents or images. This allows you collect all information and documents in the same place ensuring you have all information needed in case of emergency.
It’s important to design a form that’s intuitive and mobile-friendly so parents can complete it on any device. You’ll want to include clear, concise instructions to guide parents through the form, reducing errors, incomplete submissions, and support needs on your end.
All Activity Messenger forms are mobile-first, making it easy for parents to fill them out from their smartphone. You can also allow parents to save the form and return to it later if they are unable to complete the form the first time.
You don’t want to chase after parents to fill out their child’s medical form. That’s why Activity Messenger does it for you. You can use the platform’s built-in email and SMS features to share the form. Personalize messages to increase engagement and response rates.
Set up a system to automatically remind those who haven’t completed the form, reducing manual follow-up. You can schedule email/SMS reminders, but only to parents who have not completed the form.
You’ll also want to have a plan for collecting forms from late registrants or those who missed previous communications.
Adding a QR code at the entrance to camp is a great way to collect medical forms on the first day of camp when the child is dropped off.
Use Activity Messenger’s filtering capabilities to quickly sort and identify campers by specific criteria, such as allergies or medical conditions.
Medical information can be added to your camp attendance list for real-time access by camp counselors. This ensures that all camp staff are aware of and prepared to handle campers’ medical needs.
Activity Messenger helps Camps with more than collecting important medical information.
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