Efficient membership management is vital for any subscription-based organization. This includes sports clubs, dance studios, gymnastics centers, swim schools, and professional associations. A good membership registration and agreement form makes sign-ups easy. It ensures accurate data, automatic renewals, and easy member communication.
With Activity Messenger, you can create a custom membership form. It will combine payments, digital membership cards, discounts, and automated messages into one solution.
Here’s a detailed guide on using Activity Messenger to manage your memberships better.
Author’s note: Olivier shares tips and tricks he’s learned over the past decade as the owner of a kids’s sports program. Today, as co-founder of Activity Messenger, he helps hundreds of organizations across North America simplify the membership management.
Activity Messenger provides an intuitive drag-and-drop builder to customize your membership forms exactly the way you need.
🚀 Saves time by eliminating paperwork.
💡 Creates a professional and branded experience.
✅ Ensures you collect all necessary member data upfront.
Every organization has different membership structures, and Activity Messenger allows you to customize membership plans based on your needs.
📆 Duration – Set memberships as monthly, yearly, seasonal, or custom lengths (e.g., a 10-week membership for a sports program).
📌 Membership types – Offer individual, corporate, family, or partnership memberships with different pricing and benefits.
🔄 Automatic renewals – Enable auto-renewal options where members receive a reminder before their membership expires.
📑 Custom agreements – Attach terms and conditions that members must read and accept before completing registration.
An aquatic center might offer:
⏳ Reduces admin work with automated renewals.
🔁 Encourages long-term memberships with an easier renewal process.
📋 Provides a clear and structured pricing model for different members.
Forget printing physical membership cards—Activity Messenger generates digital membership cards that members can store in their Apple Wallet or Google Wallet.
📸 Upload a profile photo – Helps verify members at events and facilities.
🎟️ QR Code or barcode – Scan for access control at events, classes, or partner discounts.
💳 Membership details displayed – Shows member name, ID, expiration date, and benefits.
A Tennis Club issues digital cards that members scan at the front desk to enter the facility. They are also checked in for lessons or court bookings and offered discounts on events and programs. Front desk staff can see all the details (bookings, credits, amount owed, etc.) for that specific member.
📱 Reduces lost or forgotten membership cards.
📊 Makes membership verification instant and simple.
💡 Encourages member engagement by offering exclusive access to perks.
With Activity Messenger, you can automatically apply member-only discounts for classes, merchandise, or events.
🎟️ Event discounts – Example: Regular price for an annual gala is $25, but members pay $15.
🛍️ Merchandise perks – Offer 10% off on branded apparel for active members.
🏋️ Priority booking – Members get early access to sign up for popular classes or bookings.
🎁 Coupon codes – Automatically send discount coupons after purchase (e.g., “Sign up for an annual membership and get a free guest pass!”).
✅ Exclusive Member Benefits and Discounts
📈 Encourages upsells and additional purchases.
🏆 Makes membership more interesting with added perks.
One of the biggest challenges of membership-based businesses is keeping track of who has an active membership, who needs renewal, and who requires approval. Activity Messenger automates these processes.
🔄 Renewal reminders – Send SMS or email notifications before memberships expire.
📬 Invoice management – Members receive automated invoices after payment.
🛑 Avoid duplicate charges – If a user already has an active membership, the system will not charge them again.
✔️ Pending approval workflows – Some memberships (e.g., professional associations) require admin approval before activation.
A gymnastics club requires admin approval for competitive team memberships. New applicants sign up, but their membership remains pending until a coach approves.
🚀 Eliminates manual work and reduces human error.
🔄 Ensures members stay active with timely reminders.
📊 Provides real-time insights on membership status.
Engage with your members directly using targeted SMS and email marketing.
📢 Send announcements about new programs or promotions.
⏳ Schedule renewal reminders to prevent membership lapses.
🎯 Target specific groups (e.g., “Send a message to all corporate members”).
📝 Survey members to collect feedback and improve your offering.
A martial arts studio can automatically send an SMS reminder to members who haven’t renewed one week before their expiration date.
💬 Direct engagement with members.
📊 Data-driven marketing based on membership status.
✅ Higher renewal rates through automated follow-ups.
Activity Messenger ensures that your membership process stays within your website, creating a frictionless sign-up experience.
🌐 Embed the form directly on your website or use a pop-up registration window.
💳 Secure payment processing via credit cards, bank transfers, Interac e-Transfer or alternative payment methods.
📨 Automated confirmation emails with transaction receipts.
A professional association embeds its membership form on its home page, allowing new members to sign up and pay without leaving the site.
🔗 Keeps users on your website instead of redirecting them elsewhere to finalize the transaction.
💰 Boosts conversion rates by making sign-ups faster and secure.
