In our latest post, we look at automating Email/SMS session reminders for gymnastics clubs.
We’ll cover:
Creating a template that adapts to different classes and participants is key. Use MailMerge to personalize each message.
Your templates should capture critical details like the gymnast’s name, the specific gymnastics class, as well as the start and end dates and times.
Hello {First Name},
Your Gymnastics session is starting soon. We can’t wait to see your child in our classes!
Here is all the information for your class:
Name: {Participant first name}
Activity: {Activity}
Start Date: {Start Date}
End Date: {End Date}
Start Time: {End time}
Attached is out parent guide. Don’t forget to read it before the first class
ABC Gymnastics
📌 Pro Tip: Make sure your class communications are as detailed as possible. We’ve found that many people overlook or lose track of the initial confirmation email. By providing all the necessary information a few days before the session, we not only prepare everyone for the first class, but have also been able to reduce the workload for our administrative team as the start date approaches.
Personalizing your reminders shows your families that you value their time and ensures they have a great experience from start to finish.
Activity Messenger’s mailmerge feature allows you to add details from your registration forms into each email or text message. >
This personal touch means each gymnast gets a customized message with their name, enrolled class, start date and time, skill level and other important information.
Some parents may prefer SMS or email reminders.
Using both communication methods increases the chances that your message will be read.
With Activity Messenger, you dan send session start reminders via email, SMS, or both.
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📌 Pro Tip:A highly effective tactic we’ve adopted is to automate a reminder email to all participants 5-7 days before the session starts. Then we send a text 48 hours before, but only to those who didn’t open the first email. Over the years, this strategy has helped us run smoother sessions and busy parents really appreciate the reminders.
You can configure the system to automatically issue reminders at a predetermined number of days before the session starts.
Everyone gets the right information at the right time.
This saves you time and allows for more focus on other essential tasks of managing your club.
Automating your start of session reminders is a great first step to improving communications with your family and Gymnastics community.
Here are a few more ways Activity Messenger can help your Gymnastics Club.
Gymnastics Class Management Software
Gymnastics registration form
Best Gymnastics Management Software
Email Marketing for Gymnastics Club
Attendance tracking for Gymnastics Club
Online Ticket sale for Gymnastics competition
Gymnastics Online Waiver
Gymnast coach application form
Gymnastics Report Cards & Certificates
Gymnastics Evaluations
