Digital waivers are essential for businesses in sports, fitness, and recreation industries to streamline operations, improve compliance, and enhance customer experience. For Canadian businesses, it’s crucial to choose waiver tools that comply with local privacy regulations, including PIPEDA and Law 25 (in Quebec), while offering bilingual features and secure data storage.
Here are the 8 best digital waiver tools for Canadian businesses:
Activity Messenger is an all-in-one platform offering digital waivers, online registrations, and communication tools for SMB’s in Canada.
Key Features:
Data Storage Location: Canada
Strengths: Compliance with Canadian privacy laws, bilingual interface, SMS/email delivery, and automation tools.
Fees: Starts at $69/month (unlimited waiver submissions per month)
Ideal For: Organizations looking for an all-in-one solution with registration, communication, and waiver management.
————————
DocuSign is one of the most trusted names in e-signatures, offering comprehensive waiver solutions with strong compliance measures.
Key Features:
Data Storage Location: United States (Canadian storage available)
Strengths: Industry-leading security, compliance with global regulations, and multiple integrations.
Fees: Starts at $10/month (5 waiver submissions per month).
Ideal For: Enterprises needing a scalable and legally compliant solution.
Smartwaiver is a widely recognized digital waiver solution that converts paper waivers into online documents with secure cloud storage.
Key Features:
Data Storage Location: United States
Strengths: Easy to use, robust integrations with CRM and booking systems, and real-time waiver verification.
Fees: Starts at $19/month (100 waiver submission per month)
Ideal For: Businesses needing seamless integration with existing systems and automated waiver tracking.
WaiverForever provides an easy-to-use waiver management system suitable for small to medium businesses.
Key Features:
Data Storage Location: United States
Strengths: Budget-friendly, mobile-friendly signing options, customizable branding, and automated reminders.
Fees: Plans start at $9.99/month. (50 waiver submissions per month)
Ideal For: Small businesses looking for an affordable waiver solution.
WaiverFile offers a simple and professional digital waiver solution with offline signing capabilities.
Key Features:
Data Storage Location: United States
Strengths: Multi-location support, offline signing capabilities, and secure document storage.
Fees: Starts at $19/month. (150 waiver submission per month)
Ideal For: Event organizers and businesses operating in multiple locations.
HelloSign, a Dropbox company, provides electronic signature solutions with compliance and security in mind.
Key Features:
Data Storage Location: United States (Available Data Storage in Canada)
Strengths: Secure cloud storage, easy-to-use interface, and integration with Dropbox and Google Drive.
Fees: Starts at $27/user/month. (Unlimited waiver submission)
Ideal For: Businesses already using Dropbox for document management.
Jotform is a customizable form builder that includes legally binding electronic signatures.
Key Features:
Data Storage Location: United States (Canadian storage available under entreprise plan)
Strengths: Highly customizable forms, drag-and-drop builder, and automation workflows.
Fees: Paid plans start at $39/month. (1000 waiver submission per month)
Ideal For: Organizations needing advanced form customization and automation.
SignNow offers an efficient way to collect electronic signatures on waivers while maintaining legal compliance.
Key Features:
Data Storage Location: United States
Strengths: Bulk sending, document expiration settings, and API integration options.
Fees: Starts at $8/user/month. (100 waiver submissions per year the pay-as-you-go)
Ideal For: Large organizations with many users.
Tool | Ideal For | Data Hosting | Compliance with Canadian Laws | Bilingual French-English Interface |
---|---|---|---|---|
Activity Messenger | SMB’s and NPO’s | Hosted in Canada | ✅ | ✅ |
Smartwaiver | Automation & CRM integrations | Hosted internationally | ❌ | ✅ |
WaiverForever | Budget-conscious businesses | Hosted internationally | ❌ | ✅ |
WaiverFile | Event organizers & multi-location use | Hosted internationally | ❌ | ✅ |
HelloSign | Dropbox users | Hosted Canada | ✅ | ✅ |
Jotform | Custom form creation | Hosted internationally | ❌ | ✅ |
GoCanvas | Automation-focused businesses | Hosted internationally | ❌ | ✅ |
SignNow | High-volume organizations | Hosted internationally | ❌ | ✅ |
DocuSign | Enterprises | Hosted Canada | ✅ | ✅ |
When choosing a digital waiver tool, consider factors such as Canadian privacy compliance, cost, ease of use, and integration with your existing systems. If your business operates in Canada, choosing a solution that stores data in Canada, such as Activity Messenger or DocuSign, ensures compliance with Canadian privacy laws.
For more information, book a demo call with one of our experts.