8 Best Digital Waiver Software Tools in Canada (E-signature)

Olivier Rousseau
27 January 2025 2 min read

Digital waivers are essential for businesses in sports, fitness, and recreation industries to streamline operations, improve compliance, and enhance customer experience. For Canadian businesses, it’s crucial to choose waiver tools that comply with local privacy regulations, including PIPEDA and Law 25 (in Quebec), while offering bilingual features and secure data storage.

Here are the 8 best digital waiver tools for Canadian businesses:

  1. Activity Messenger 🇨🇦
  2. Docusign
  3. Smartwaiver
  4. WaiverForever
  5. WaiverFile
  6. HelloSign
  7. Jotform Waivers
  8. SignNow

8 liability waiver tools for Canadian businesses

1. Activity Messenger (Build in Montreal)

liability waivers for summer camps

Activity Messenger is an all-in-one platform offering digital waivers, online registrations, and communication tools for SMB’s in Canada.

Key Features:

  • Customizable waiver forms with digital signatures.
  • Email and Bulk SMS (Canva integration)
  • Automated follow-ups and reminders.
  • Compliance with Canadian Laws (Data storage in Canada)

Data Storage Location: Canada
Strengths: Compliance with Canadian privacy laws, bilingual interface, SMS/email delivery, and automation tools.
Fees: Starts at $69/month (unlimited waiver submissions per month)
Ideal For: Organizations looking for an all-in-one solution with registration, communication, and waiver management.

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2. DocuSign

Docusign alternative for waivers in Canada

DocuSign is one of the most trusted names in e-signatures, offering comprehensive waiver solutions with strong compliance measures.

Key Features:

  • Legally compliant signatures.
  • Integration with multiple business tools.
  • Detailed audit logs and tracking.

Data Storage Location: United States (Canadian storage available)
Strengths: Industry-leading security, compliance with global regulations, and multiple integrations.
Fees: Starts at $10/month (5 waiver submissions per month).
Ideal For: Enterprises needing a scalable and legally compliant solution.


3. Smartwaiver

Smartwaiver alternativer for liability waivers stored in canada

Smartwaiver is a widely recognized digital waiver solution that converts paper waivers into online documents with secure cloud storage.

Key Features:

  • Legally binding e-signatures.
  • Custom branding and form fields.
  • Integration with CRM and booking systems.

Data Storage Location: United States
Strengths: Easy to use, robust integrations with CRM and booking systems, and real-time waiver verification.
Fees: Starts at $19/month (100 waiver submission per month)
Ideal For: Businesses needing seamless integration with existing systems and automated waiver tracking.


3. WaiverForever

WaiverForever alternative with data stored in canada

WaiverForever provides an easy-to-use waiver management system suitable for small to medium businesses.

Key Features:

  • Mobile-friendly signing options.
  • Automatic data backups and reports.
  • Customizable templates with branding options.

Data Storage Location: United States
Strengths: Budget-friendly, mobile-friendly signing options, customizable branding, and automated reminders.
Fees: Plans start at $9.99/month. (50 waiver submissions per month)
Ideal For: Small businesses looking for an affordable waiver solution.


4. WaiverFile

WaiverFile alternative with data stored in canada

WaiverFile offers a simple and professional digital waiver solution with offline signing capabilities.

Key Features:

  • Multi-location support.
  • Offline mode for in-person events.
  • Secure document storage and retrieval.

Data Storage Location: United States
Strengths: Multi-location support, offline signing capabilities, and secure document storage.
Fees: Starts at $19/month. (150 waiver submission per month)
Ideal For: Event organizers and businesses operating in multiple locations.

 


5. HelloSign

WaiverFile alternative with data stored in canada

HelloSign, a Dropbox company, provides electronic signature solutions with compliance and security in mind.

Key Features:

  • Secure cloud storage and audit trails.
  • Integration with Dropbox, Google Drive, and Slack.
  • Easy-to-use interface for clients.

Data Storage Location: United States (Available Data Storage in Canada)
Strengths: Secure cloud storage, easy-to-use interface, and integration with Dropbox and Google Drive.
Fees: Starts at $27/user/month. (Unlimited waiver submission)
Ideal For: Businesses already using Dropbox for document management.


6. Jotform

Jotform alternative

Jotform is a customizable form builder that includes legally binding electronic signatures.

Key Features:

  • Drag-and-drop form creation.
  • Automated workflows and notifications.
  • Compliance with data protection regulations.

Data Storage Location: United States (Canadian storage available under entreprise plan)
Strengths: Highly customizable forms, drag-and-drop builder, and automation workflows.
Fees: Paid plans start at $39/month. (1000 waiver submission per month)
Ideal For: Organizations needing advanced form customization and automation.


8. SignNow

SignNow alternative for liability waivers stored in Canada

SignNow offers an efficient way to collect electronic signatures on waivers while maintaining legal compliance.

Key Features:

  • Bulk sending and signing.
  • Document expiration settings.
  • API integration capabilities.

Data Storage Location: United States
Strengths: Bulk sending, document expiration settings, and API integration options.
Fees: Starts at $8/user/month. (100 waiver submissions per year the pay-as-you-go)
Ideal For: Large organizations with many users.

Comparison table

Tool Ideal For Data Hosting Compliance with Canadian Laws Bilingual French-English Interface
Activity Messenger SMB’s and NPO’s Hosted in Canada
Smartwaiver Automation & CRM integrations Hosted internationally
WaiverForever Budget-conscious businesses Hosted internationally
WaiverFile Event organizers & multi-location use Hosted internationally
HelloSign Dropbox users Hosted Canada  ✅
Jotform Custom form creation Hosted internationally
GoCanvas Automation-focused businesses Hosted internationally
SignNow High-volume organizations Hosted internationally
DocuSign Enterprises Hosted Canada

Choosing the Right Digital Waiver Tool for Canadian Organizations

When choosing a digital waiver tool, consider factors such as Canadian privacy compliance, cost, ease of use, and integration with your existing systems. If your business operates in Canada, choosing a solution that stores data in Canada, such as Activity Messenger or DocuSign, ensures compliance with Canadian privacy laws.

For more information, book a demo call with one of our experts.

Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.

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