Birthday party booking software built for growth
Get birthday party booking software that does more than just sell out your calendar.With Activity Messenger, you can enjoy a full suite of tools to easily promote and sell birthday parties, upsell products, collect payments and waivers, send invitations, track RSVPs and attendance, and automate post-party promotions.
Trusted by 700+ organizations (who aren't stuck in contracts)
Tennis Canada
Alberta Gymnastics Federation
Sport Manitoba
Wim Gym
Camp Ak-O-Mak
Imagym
Sportheque
Tennis 13
Gymnika
Sports en français
Harmony Heights School of Music
Sell out your birthday party calendar
Sell out your birthday party calendar
If you run a birthday party business, sports club, or activity center you likely have participant birthday data from existing customers. With Activity Messenger, you can use this data to automate a birthday party promo email that goes out to parents 6-8 weeks before the child’s birthday – exactly when they should be planning their party. From there, parents can simply click to book their child’s party, or add themselves to a waitlist if their preferred time is booked.
Collect payments while you sleep with 24/7 booking
Easily set your availability in your calendar and collect bookings and payments any time of day (or night!). Plus, set smart booking rules to ensure you only show availability a certain amount of weeks or months in advance, and limit when someone can book a party (so you don’t sell parties 1 hour before they need to be hosted!).
Give parents beautiful invitations to send
Thanks to Activity Messenger’s built-in Canva integration, it’s easy to make beautiful birthday invites that are ready for parents to use. These invites automatically populate the birthday child’s name, your business location, and the time and date of the birthday. Any family that receives an invite can simply RSVP for their child by clicking “Count Me In”.
Get your waivers signed before the party without a hassle
After a family clicks “Count Me In” to RSVP on their digital invitation, they’re taken to a simple form where they can quickly fill out important contact details and answer any questions your business needs to ask (like known allergies). At the bottom of the form is a built-in waiver they can review and sign to confirm their spot. It’s a simple and frictionless process.
Enjoy easy birthday party attendance and QR code check-ins
As an added bonus, every time someone RSVP’s to a child’s party they’re automatically added to an attendance list for that party. So your birthday party booking software doubles as an attendance tracker. For anyone who doesn’t RSVP but shows up anyway (we all have that friend), they can quickly use their phone to scan your QR code and fill out a waiver in less than a minute.
Send automated post-party promotions
Once your birthday party is complete, Activity Messenger can automatically send post-party promotions to every family who attended. These emails are beautifully designed with our Canva integration, and you can use them to promote your classes, camps, events, merchandise, and more.
Nex Level Ninja adds $15k / month with our Birthday Party automation
“We started with Activity Messenger just for birthday parties, just to see how it would work. And now it’s our only CRM system. It’s been life-changing. The customer service is second to none; I would recommend them to any facility that does any type of birthday parties or class management.”
Kelly Denit, Nex Level Ninja
Read the full testimonial
A connected workflow before and after the party
Reach families at the right time
Schedule an offer before a child’s birthday and link it to available party times.
Prepare the party together
Collect the booking and payment, share invitations and follow RSVPs and waiver completion.
Keep the connection going
After the celebration, ask for feedback and introduce families to your other activities.
Get started with your registrations today
Connect forms, payments and attendance to prepare your next registration period.
Why is Activity Messenger the best solution for birthday party bookings?
Trusted in North America
We are serving sports and leisure organizations, NPOs, and SMBs across North America. With a strong focus on data privacy, security, and compliance, it’s the ideal platform for secure, high-deliverability text messaging.
Customer Support
Get help from real people who understand your reality. Our dedicated support team provides personalized assistance to clients across Canada and the U.S., making onboarding and day-to-day operations smooth and reliable.
All-in-One Platform
SMS messaging, email campaigns, online forms, waivers, employee management, surveys, and payments — all in one place. Activity Messenger replaces multiple tools with a single, unified platform designed to fit your organization’s needs.
Need us to be more specific? See how we help your industry
Gymnastics clubs
Day camps
Tennis clubs
Municipal groups
Multi-sport facilities
Swim schools
Soccer academies
Dance studios
Non-profits
Hockey academies
Federations & associations
Cheerleading
Not seeing your activity here?
At Activity Messenger, we serve the sports & leisure industry, municipalities, NPOs and SMBs. Reach out to our team and let’s explore how we can support your organization.
Questions about birthday party booking
How does Activity Messenger help us fill our birthday party calendar?
If you already run classes, camps, host events, or birthdays, Activity Messenger can use your existing participant data to automatically send tailored promo emails to parents 6 – 8 weeks before their child’s birthday (right around the time they start planning). Parents can book instantly or join a waitlist if their preferred time is taken. Just setup your birthday email automation and your promo emails will quietly go out all year round.
How does Activity Messenger make it easier to manage birthday party bookings compared to general booking apps?
Our workflows were designed by co-founder Olivier Rousseau based on his hands-on experience selling birthday packages for his youth sports program that served 4,000 families. While other software focuses on a simple calendar booking, Activity Messenger is designed around the full birthday party workflow (including marketing, booking, managing, communicating and cross-promoting your other services). Our birthday party booking software is made to meet the full demands of youth activity centers, sports clubs and birthday party businesses.
What happens if a customer cancels their party booking?
With Activity Messenger you can manage changes, cancellations, and refunds with a single click directly from your dashboard. There are no preset rules, you define your own cancellation terms (notice period, refund amount) according to your internal policy.
What’s included in Activity Messenger’s birthday party booking software?
When you use Activity Messenger’s birthday party booking software, you gain access to our full suite of tools so you can manage your organization’s event or class registration, SMS, emails, waivers, certificates, surveys, staff management, website, birthdays, and more.
How do I integrate my existing class lists or past event lists into Activity Messenger?
Activity Messenger’s customer success team can help you migrate your current data into Activity Messenger. Unlike other birthday party booking software companies that are replacing their support team with AI bots, we invest in experts with hands-on experience supporting clubs, camps and youth activities.
What results have other organizations had with Activity Messenger’s birthday party booking software?
We often hear from sports clubs and youth activity centers that our birthday party workflow has helped them add several additional bookings per month and made their parties easier to manage. For example, in a video interview, Nex Level Ninja shared that our birthday party automation has added $15,000 – $20,0000 per month in new revenue and the ease of use has been “life changing.” See the interview and read the Nex Level Ninja case study here.
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Explore on your own
Guides, articles and detailed answers in the Help Center.