Simplified attendance tracking for all your activities
Effortlessly manage the attendance of your registrants with our all-in-one solution, designed to simplify your daily workflow. No more Excel sheets and scattered files: attendance tracking is done online, quickly and simply.
Trusted by 700+ organizations (who aren't stuck in contracts)
Tennis Canada
Alberta Gymnastics Federation
Sport Manitoba
Wim Gym
Sportheque
Camp Ak-O-Mak
Imagym
Tennis 13
Gymnika
Sports en français
Harmony Heights School of Music
Centralize your attendance lists and optimize your activities
Automated attendance lists
Get your attendance done faster. Each new activity automatically generates its own attendance list that updates in real-time. Did someone signup late? Has someone dropped out? No problem. Your attendance stays current with Activity Messenger, so your team is ready for roll-call. No more wasting time while participants get antsy.
Attendance tracking with secure check-in and check-out
With access controls, participants can easily scan their ticket or membership to enter. This simple scan will track their attendance and time-stamp their entry and exit. No need for print outs and clip boards. Attendance becomes automatic and only authorized people can enter your space. Now parents and staff can enjoy an added layer of security, and you get peace of mind so you can focus on your programming.
Participant reminders on auto-pilot
Reduce absences and keep your facility full by scheduling SMS reminders ahead of time. Your registrants receive a reminder before each activity, including details on timing, what to bring and any helpful information to set them up for success. This easy automation leads to better attendance and smoother activities. Whether you're managing courts, rooms, or classes; reminders can keep your participants engaged and retained.
Track and send absence or late notices
Is a participant absent, sick or running late? Your instructors can quickly open an absence notice form straight from your attendance list and record the absence. You can add an optional note to provide details and save it to the client's account. The absence is sent to parents to keep families informed, plus you build a record of absences and late arrivals for reporting.
Digital health forms connected to attendance
Keep all participants’ health information accessible to authorized team members using digital health forms. Has a health form not been filled out yet? Ask participants to scan the QR code from your attendance list. They can quickly complete the form before joining your activity. It's a fast and secure solution. No waiting around while staff members search for paper forms in filing cabinets.
Attendance trends and reporting
Attendance reports give you an accurate picture of how well each of your activities is attended. Look at attendance, absences, late arrivals and cancellations to better understand participation in your programs. This data helps you spot trends, plan how many staff you’ll need and decide which activities to improve.
Attendance list history
You can easily find the attendance lists from past activities and see what was recorded at each session. You can go back to a specific activity and check the details that were logged when attendance was taken on site. This gives you one central history, with no paper copies to keep and no old files to dig through.
Your online attendance lists ready in a few clicks
Create your event
Add all the elements related to your activity: name, date, time, location, price, recurrence… Everything is ready for your participants to register quickly.
Launch registration
Link your event to a form and start collecting information from your registrants (name, first name, email, phone). No more juggling between multiple files.
Record attendance
Track your participants live: each arrival is automatically recorded, and each absence is immediately visible.
Get started with your AI assistant on Activity Messenger today
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What makes Activity Messenger's attendance unique
Attendance lists designed by youth sports and camp experts
Co-founder Olivier Rousseau used to run attendance for his youth sports program that served over 4,000 families. He designed our attendance feature and workflows based on his real-life experiences in the field.
A customer success team with hands-on experience
Our customer success team members have run or worked in sports and leisure businesses for years. While competitors are replacing their staff with generic AI bots, Activity Messenger invests in people that are here to help you succeed.
All-in-One online registration platform with built-in email
Registrations, activity management, communication, surveys… everything is centralized on a single, easy-to-use platform to simplify your daily life and maximize your efficiency.
Need us to be more specific? See how we help your industry
Gymnastics clubs
Day camps
Tennis clubs
Municipal groups
Multi-sport facilities
Swim schools
Soccer academies
Dance studios
Non-profits
Hockey academies
Federations & associations
Cheerleading
Not seeing your activity here?
At Activity Messenger, we serve the sports & leisure industry, municipalities, NPOs and SMBs. Reach out to our team and let’s explore how we can support your organization.
Bonus: End-to-end sports club and camp management features included
Mobile-first online registration
Parents love being able to learn about your classes, choose the one that suits them, and then register in one easy flow. No disjointed redirects to 3rd party membership sites. No need to fire up their laptop. Activity Messenger gives your organization the mobile-first registration experience parents prefer.
Collect waivers as part of the booking process
Make it effortless to collect signed waivers. Using Activity Messenger your members (and guests) review and sign waivers as part of their registration process. It’s one easy flow and they can sign with their finger on a mobile device. No more chasing down parents or participants for missing waivers.
Send emails reminders, promotions, newsletters and more
Get all your emails covered with Activity Messenger. Design and send beautiful newsletters, preschedule direct communications, create set-it-and-forget it email automations, or quickly send emergency updates to today’s participants in a few minutes or less. Simplify your communications with all your data centralized in Activity Messenger.
Reach parents quickly with built-in SMS
Use our built in SMS tool to quickly send updates to both parents or participants in a pinch. Plus, automate reminders, follow-ups or planned changes to save time for your admin team. Watch your attendance and show-rates increase for events, classes, and camps when you send automated SMS reminders.
Staff onboarding tools
Collect applications with a form built on Activity Messenger and interview applicants using our Zoom integration. Then easily onboard your staff with a modern staff portal. Give Gen Z employees the mobile-first forms they need, collect time-off requests, manage time sheets, contracts and training materials all in one place.
A website builder that boosts registration
When you build a website on Activity Messenger, you create an easy end-to-end registration experience on one platform. Parents can visit your site on mobile, find the program they like, and register in one breezy workflow. That means less abandoned registrations and more revenue for your organization.
Questions about attendance lists
What is an attendance list, and why is it important?
An attendance list allows for precise tracking of participation in an event, class, or activity. It centralizes all the information about the registrants and indicates who is present or absent. For the organizers, it is an essential tool: it facilitates planning, anticipates absences, and optimizes your resources so that each activity runs smoothly.
How do I create an online attendance list?
Creating an online attendance list is quick and intuitive with software like Activity Messenger. Just create your event, open registrations, and track attendance in real-time. Your lists are accessible from any device, centralized, and secure, completely eliminating the need for Excel spreadsheets or paper sheets. Book your demo to discover our solution.
What features can you find in attendance tracking software?
A good software must centralize all the following features:Automatic attendance lists for each event;Real-time recording of arrivals and departures;Simplified management of cancellations and last-minute changes;Sending reminders by SMS or email to limit absences.Activity Messenger combines all these features into a single intuitive platform designed for North American organizations.
What is the best Canadian software for attendance lists?
For Canadian organizations, Activity Messenger is one of the most comprehensive solutions. This software combines all the necessary features for effective tracking: automated attendance lists, real-time monitoring, cancellation management, and automatic reminders.Designed to meet the needs of local organizations as well as those across North America, it offers a reliable, secure, and easy-to-use solution that complies with local data protection standards. Book your demo for a personalized walkthrough.
How do I track arrivals and departures in real time?
To effectively track the arrivals and departures of your participants, you need a tool that offers these features. With Activity Messenger, each participant is registered as soon as they enter or leave by scanning their ticket or membership card. The attendance lists, on the other hand, are updated instantly.This system also helps you ensure the security of your activities by guaranteeing that only authorized personnel can access your facilities. Contact one of our experts to learn how to set up a simple and effective attendance tracking system.
Does Activity Messenger allow for the automation of attendance lists?
Yes! With Activity Messenger, participant attendance is automatically recorded upon arrival, eliminating the need for manual intervention. This automation reduces administrative work, improves the organization of your activities, and ensures reliable and accurate tracking of your participants.
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