Running a gymnastics club is rewarding, but managing registrations, communications, payments, and staff can be a logistical headache. The right gymnastics club software can streamline operations, save time, and enhance the experience for both parents and athletes.
Modern gymnastics club software solves these challenges by streamlining operations, improving parent experience, and giving you more time to focus on coaching and athlete development.
In this guide, we’ll explore the top gymnastics software, highlight common pain points, and help you choose a platform that fits your club perfectly.
DISCLAIMER: Activity Messenger is our product. We built it to address the shortcomings we experienced with existing gymnastics club software. Our industry knowledge has earned us valued partnerships with leaders like Gymnastics Canada, Gymnastics Alberta, Gymnastics BC, and Gymnastics Quebec.
Gymnastics club owners often encounter:
These pain points can make you feel like your current software hasn’t kept up with your club’s growth or evolving needs. These issues can make it feel like running your gymnastics club is harder than it should be.
With the right software, you can shift your focus to the aspects of your business that you enjoy most, like coaching your students, instead of becoming overwhelmed with problem-solving or boring daily tasks.
| Software | Key Features | Unique Selling Points |
| Activity Messenger | Online registration, email & SMS marketing, digital waivers, surveys, staff management | Modern solution that integrates with Canva, ChatGPT, Zoom, Stripe, Zapier; replaces multiple tools like Mailchimp & Jotform |
| JackRabbit | Class scheduling, online registration, payment processing | Trusted by legacy studios; deep experience in gymnastics & dance |
| iClassPro | Class scheduling, attendance tracking, payment processing | Tailored for gymnastics & cheer; built-in parent portal |
| Amilia | Online registration, membership management, payment processing | Recreation-first platform; integrates with various tools |
| Uplifter | Online registration, event & competition tools, payment processing | Manages events & competitions; great for federated sports |
| GymnasticsBiz | Scheduling, customer management, staff management | Streamlines processes; easy-to-use interface |
| Pike13 | Online registration, client management, billing | Mobile-friendly; automated invoicing |
| Jumbula | Online registration, marketing tools, payment processing | Quick, intuitive registration; customizable forms |
Activity Messenger is gymnastics club software that has quickly become a popular solution for clubs of all sizes. Built to overcome the shortcomings of existing software, it does much more than registration. It streamlines operations by integrating online registration, communication, marketing, and waivers into a single workflow.
💡Did You Know? We have a YouTube channel dedicated to offering the latest tips, tricks, and feature updates. Check out our selection of gymnastics videos for walkthroughs on creating bulk certificates, selling tickets for competitions, and creating satisfaction surveys for your gymnastics club.
Jackrabbit Class was a pioneer in class management software for gymnastics. Its strength lies in its extensive features, ranging from attendance tracking to online registration and billing.
📌 Read More: Best Jackrabbit Class Alternatives
iClassPro provides features such as class and staff management, skill tracking, and party booking. The software also offers custom branding options and a dedicated support team for additional assistance when you need it.
📌 Read More: 8 iClassPro Alternatives
Amilia is a management tool designed for YMCAs and JCCs, as well as swim and gymnastics clubs. It simplifies the process of registrations, staff management, and administrative tasks. The platform efficiently handles class scheduling, drop-in sessions, and payment processing.
Uplifter Inc is a good choice for gymnastics clubs to help simplify registration, attendance tracking, financial transactions, and client interactions within one integrated platform.
📌 Read More: 6 Best Uplifter Alternatives
GymnasticsBiz is designed specifically for gymnastics clubs to streamline registration, attendance, billing and communication. With an easy-to-use interface, it simplifies complex administrative tasks while helping clubs focus on their athletes and programs.
Pike13 is a class management software for gymnastics clubs that simplifies tasks like class scheduling, client management, and payment. Its customizable mobile app allows clients and staff to access schedules and make payments on the go.
Jumbula is a gymnastics software that simplifies the overall management of programs. With features like online registration, payment processing, discount codes, and marketing tools, it helps you save time. It offers a user-friendly interface, real-time reports, and waitlist management.
📌 Read More: Best Jumbula Alternatives
Discover how Flip City Club used Activity Messenger to increase sales for their provincial competition. The ease of use, minimal training requirements for staff and volunteers, and innovative use of mobile ticketing with QR codes transformed their ticketing process. This approach significantly reduced wait times and allowed simultaneous ticket purchases, streamlining the entire experience.
“I firmly believe that Activity Messenger is the ultimate solution. It’s not just about the time-saving aspect or the user-friendliness, but also how it simplifies staff and volunteer training. The mobile ticket purchasing and QR code system were revolutionary, enabling us to handle multiple transactions at once, eliminating long queues.”
Activity Messenger differentiates itself from traditional Gymnastics Software in 3 specific ways:
What It Is: Activity Messenger guides your potential families to the right gymnastics class in the shortest amount of time. Based on the customer’s initial selection (day, age, type of class, level, etc.), the registration process adapts to show optimal class offerings that take their unique needs into consideration.
Why It Matters: Most gymnastics software shows all of your class options to each visitor. This can easily overwhelm parents and participants, especially on mobile.
Extra Perks: When parents are registering their child for a class, the last thing they want to do is stop and create yet another online account. Multiple accounts for various extracurricular activities mean juggling passwords that can easily get lost or forgotten.
Activity Messenger completely eliminates this by auto-creating accounts upon registration. That way, parents and participants can enjoy a hassle-free experience, while your business still receives the important information it needs for enrolment.
What It Is: Imagine doing all of your different marketing tasks without having to switch from one tool to another. With Activity Messenger, you can send SMS messages to participants, send marketing newsletters, create marketing automations, and even retarget people who have abandoned their carts.
Why It Matters: Think about your newsletter. Currently, you have to manually export your subscribers from your subscription software to a newsletter platform like Mailchimp or Constant Contact, or use the clunky tools in your current registration software. The process is tedious and prone to error. Plus, you have to pay for an additional tool.
Extra Perks: You can create email marketing campaigns using our Canva integration. A dashboard gives you insight into your marketing efforts, conversion rates and the direct impact it has on improving your registrations.
What It Is: Task automation in Activity Messenger isn’t just a buzzword, it’s a core function. Our system covers a wide range of automations designed for gymnastics, from sending reminders for unsigned waivers to marketing automation for children’s parties.
Here are just a few examples:
Why It Matters: For example, to ensure that no child attends a class, camp, free trial, or party without the proper safety protocols in place, automated reminders can be sent out for unsigned waivers based on the class list. This type of targeted, specific automation does more than just improve your efficiency, it also makes your gymnastics club safer.
Extra Perks: Automation works hand in hand with Activity Messenger’s mail merge capabilities. Customize your class reminder before you get a single registration. The email reminder will be sent at the perfect time and personalized for each recipient.
💬 What our customers say:
“So far we’re just using the forms and registration features and our experience has been amazing. The team is incredibly helpful, I honestly cannot say enough about the customer service this company provides. The new forms I’ve built are beautiful (who knew forms could ever be beautiful!?) and the way it tracks the information that our participants provide has saved a ton of time. Our class teachers can check their registration and class lists directly as well, taking me out of the equation entirely. It’s fabulous.” — Annie C., Enrolment Coordinator, Education Management
“Activity Messenger is so much more than communication. We chose it because if looked like it would fully support our mobile strategy, we quickly learned it allowed us to do so much more. What is best is it was so easy to set up and start using, my last system took hours and multiple calls with “Specialists”, I did this in 20 minutes and only had 2 questions which were answered in minutes.” — Lynda V., Property Manager, Hospitality
Before looking at the best options for gymnastics clubs on the market, here’s a list of important features you should expect:
| Feature | Description |
|---|---|
| Email Marketing | Send segmented, personalized newsletters based on age, level, registration status, etc. |
| Start/End of Session Automation | Automatically notify students when sessions begin and end. |
| Integrated MailMerge | Insert gymnast-specific data (name, level, start date) into mass emails/SMS. |
| Waitlist Automation | Automate notifications to fill spots from waitlists efficiently. |
| Financial Reporting | Track revenue, expenses, and profitability with built-in reports. |
| Waivers with Digital Signature | Collect digital waivers outside registration for trials, drop-ins, etc. |
| Ticketing for Competitions | Sell tickets online for competitions, shows, and events. |
| Surveys | Send automated surveys post-event or session; replace SurveyMonkey. |
| Class Registration | Allow mobile-first, user-friendly online registration for parents. |
| Staff Management | Handle scheduling, payroll, onboarding and communications in one place. |
| Data and Analytics | Access insights to refine course offerings and marketing strategies. |
| Bulk Certificates | Automatically create and send completion certificates in bulk. |
| Attendance Tracking | Keep digital attendance logs for better engagement and accuracy. |
| Bulk SMS | Quickly communicate with parents via mass text messaging. |
| Gymnasts Progress Report | Track and share gymnasts’ development with customizable reports. |
Customers, especially new ones, may feel intimidated by sifting through traditional client registration portals. This level of complexity can often cause potential customers to give up and abandon the process altogether. However, modern gymnastics management software offers a solution that mimics personalized phone assistance by fully customizing class selection based on each family’s needs.
By moving to an intuitive registration process, gymnastics clubs can help customers quickly find the classes that meet their needs, increasing the likelihood that they will convert to paying customers. And in today’s world, your software should be mobile-first, not just mobile-friendly.
The platform you choose should be designed to consolidate functionalities. It eliminates the need for separate services like Mailchimp, SurveyMonkey, Tututix, BambooHR and Smartwaiver.
Not only will you enjoy the financial benefits of only paying for a single tool, but you’ll also enjoy the convenience of centralizing all of your needs, from registrations to communications. That way, you can focus on creating workflows, not workarounds.
Gymnastics club software is an all-in-one platform that helps clubs manage registrations, payments, class schedules, attendance, staff, and parent communication. Modern solutions also include digital waivers, automated reminders, reporting, and marketing tools such as built-in SMS and email to reduce manual admin work and improve the parent experience. Look out for integrations with key services like Canva, Zapier, and ChatGPT as well to avoid paying for multiple tools at once.
Gymnastics clubs rely on management software to streamline operations, reduce paperwork, and eliminate repetitive tasks. The right platform automates registrations, class reminders, waiver collection, and payments, freeing up staff time so owners and coaches can focus on athlete development and program growth.
Start by evaluating your registration experience, especially on mobile. Look for software that offers intuitive online registration, integrated payments, email and SMS communication, automation (waivers, reminders, waitlists), and reporting. Flexibility and ease of use matter just as much as gymnastics-specific features.
Yes. Many gymnastics platforms support event and competition management, including ticket sales, registrations, attendance tracking, waitlists, and automated communication. This is especially useful for managing meets, showcases, camps, birthday parties, and special events.
Most modern gymnastics software includes mobile-first online registration with customizable forms, automated confirmation messages, and digital waiver collection. The best platforms allow parents to register quickly without creating an account, reducing friction and abandoned registrations.
Small gymnastics clubs benefit most from software that is easy to set up, affordable, and flexible. Look for platforms with simple pricing, mobile-friendly registration, automation, and strong customer support that can scale as your club grows.
Yes. Many clubs transition gradually by using new software alongside their existing system. Some platforms can be added as a communication, waiver, or marketing layer first, allowing for a smooth transition without operational disruption.
Reputable gymnastics software providers use secure payment processing, encrypted data storage, and digital signatures to protect sensitive information. Always confirm compliance with payment and data protection standards before choosing a platform.
Choosing the right gymnastics club software can save time, reduce administrative stress, and improve the overall experience for parents, athletes, and staff. Look for a platform that simplifies registration, consolidates tools, and automates key tasks.
Whether you’re ready to switch completely or gradually integrate new features, the right software helps your club run smoothly, increases parent satisfaction, and ensures your operations scale effortlessly as your program grows.
💡 Spend less time managing software and more time coaching. Book a demo with Activity Messenger to see how gymnastics clubs automate registrations, waivers, and parent communication.
Not ready to switch right away?
No problem. Many gymnastics clubs use Activity Messenger and get great value as they slowly transition from their current class management software. You can use Activity Messenger as an add-on to your current solution for email marketing, bulk SMS, event ticketing, gymnasts’ progress reports, bulk certificates, digital waivers, party booking, surveys and more.
