Attendance Tracking for a Soccer Club or Academy

Olivier Rousseau

15 August 2024 Soccer 2 min read

In this article, we discuss the key aspects of tracking attendance for your soccer club, academy, or camp.

Here’s what we’ll be covering:

Attendance tracking for Soccer Lessons
Giving access to your staff
Checking participants in and out
Add notes to attendance list
Send SMS from attendance list
Track liability waivers and medical forms
More tools for Soccer club administrators

Activity Messenger is also a Modern Soccer Management Platform for clubs and academies across the US and Canada.

Attendance tracking for Soccer Lessons

Activity Messenger simplifies attendance management with automated lists that populate as soon as players register for your soccer program or camp. This ensures all scheduled classes are covered and attendance records are accurate and up-to-date.

Automated Attendance Lists: As soon as a participant registers, they are automatically added to the attendance list.
Schedule View: Easily see all upcoming sessions and participant lists.
Real-Time: Attendance lists are updated in real-time, reducing manual data entry or last minute signups not showing up on the list.

Attendance tracking for Soccer Lessons

Looking to start a Soccer Academy: Read our step-by-step guide to starting a new soccer academy.

Giving access to your staff

You’ll need to share the attendance lists with you coaching staff. Activity Messenger makes it easy to share access with coaches, allowing them to manage attendance directly from their smartphone.

Role-Based Access Control: Assign different access levels to coaches based on their roles and levels that they coach.
Mobile-Friendly: Coaches can access the attendance lists from a smartphone or tablet.
Instant Updates: Coaches can update attendance records in real-time.

Giving access to your staff

📌 Pro Tip: It’s crucial to limit access so that coaches can only view information about the parents and players in their specific soccer camp, clinic or private lesson. Additionally, you have control over who is authorized to communicate with parents and how they are permitted to do so on behalf of your soccer club.

Checking players in and out

Keep accurate records of player participation by checking players in and out of camps or lessons.

Easy Check-In/Out: Coaches can quickly check players in and out from their phone
Time Stamp: Each check-in and check-out is timestamped for accurate record-keeping.
Daily Resets: Attendance resets for each new session, ensuring that records are kept clean and organized.

Checking players in and out

📌 Pro Tip: Most of the soccer academies we work with keep detailed records of their students’ attendance. Our system’s “Today” tab simplifies this process by displaying all players who attended a camp or clinic on a given day, eliminating the need to toggle between multiple lists.

Add notes and create groups

Adding notes and organizing players into groups or teams allows coaches to divide players and document specific details about each player.

Player Notes: Add individualized notes for each player, such as performance feedback or special instructions.
Group Management: Divide players into groups or teams based on skill level, age, or other criteria.
Categories: Create categories that fit your club’s specific needs, making it easier to manage large teams.

Add notes and create groups

📌 Pro Tip: The use of notes on the attendance sheets to communicate important details to our coaches has been a game changer for us. This allows for effective communication with parents before and after classes, ensuring that no information is missed and that coaches get updated promptly.

Send SMS from attendance list

Keeping parents informed is essential, especially when last-minute changes or cancellations occur. Activity Messenger lets you send text messages directly from the attendance list.

Communication: Send SMS or email notifications to parents directly from the platform.
Customizable Messages: Tailor your messages for cancellations, schedule changes, or reminders.
Multi-Channel Options: Choose between SMS, email, or both to ensure parents receive the message.

How to send bulk SMS to soccer players

Looking for a modern soccer management software? Here is a list of the 6 Best Soccer Management Software on the market.

Track liability waivers and medical forms

Tracking essential player documents like liability waivers and medical forms is simplified with Activity Messenger. This feature ensures that all necessary documentation is readily accessible.

Document Management: Store and manage liability waivers and medical forms within the platform.
Medical Alerts: Easily identify players with medical conditions from the attendance list.
Payment Tracking: Track outstanding payments from the attendance list.

More tools for you Soccer Club or Academy

Activity Messenger offers more than just attendance tracking; it provides a range of tools designed to optimize soccer club operations.

Skill Tracking Forms: Monitor player development with customizable skill tracking forms.
Liability Forms: Ensure compliance with required legal documentation.
Custom Reports: Generate reports that provide insights into attendance patterns and player participation.
Surveys: Collect end-of-session surveys with an automated reminder
Email Marketing: Market your Soccer Academy to existing and potential clients using email marketing

Activity Messenger helps soccer clubs and academies streamline their attendance tracking, improve communication, and create a safer, more organized environment for all players.

FAQ

What is Soccer Attendance Tracking? Soccer Attendance Tracking is the systematic recording of player attendance during practices and games to ensure player safety, maintain accurate records for team management, and comply with emergency planning and regulatory requirements.

Why is Accurate Soccer Attendance Tracking Critical? Accurate tracking is crucial for keeping players safe, ensuring all participants are accounted for during sessions, enabling effective emergency response, and meeting regulatory and insurance obligations.

How Can I Track Attendance for Soccer Practices and Games? You can track attendance using traditional methods like manual sign-in sheets or roll calls, or opt for digital solutions like Activity Messenger, which streamlines the process and enhances accuracy.

Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.