Attendance Tracking for Swim Lessons

Olivier Rousseau
29 January 2024 Swim 2 min read

Attendance tracking and reporting

Attendance tracking can be an effortless part of your daily operations with the right tools.

With an online attendance tracking system, you can be sure that your lists are up to date instantly and that any changes are immediately available to your entire staff.

Attendance tracking and reporting


Make attendance lists accessible to staff

Different level of permission

To ensure that each employee sees only the information he or she needs, set up role-based access.

For instance, swim instructors can only see attendance lists for the classes they teach.

Administrators on the other hand, need broader access for tasks like scheduling, payments and reporting.

Make attendance lists accessible to staff


📌 Pro Tip: Restricting access so that staff can only view information about parents and students in their class is critical. You also have control over who can communicate with parents and how they can do so on behalf of your club.

Checking students in and out of class

Accurate tracking of attendance

Reduce errors by designing check-in and check-out processes.

If a student is incorrectly marked as absent or present, Activity Messenger allows for quick corrections. This not only helps ensure accurate attendance, but also helps monitor how staff perform.

Checking students in and out of classChecking students in and out of class

Attendance data analysis

You can use time stamp data to review attendance patterns. This helps identify trends, such as regular absenteeism and helps you proactively address these issues.

Analyze your attendance data


📌 Pro Tip: Most of the Swim Schools we work with closely monitor their swimmers participation. The Today tab in our system eliminates the need to switch between multiple lists and displays all students who attended a lesson on a given day.

Add notes to attendance from smartphone

Updates in real time

Instantly capture important events with the real-time note-taking feature.
From observations, skill tracking and special achievements to quick reminders.

Instructors and administrators can add and view each other’s notes, ensuring all lessons specific information is consolidated into easy-to-access attendance lists.

Adding Notes to Attendance List from Smartphone

Integrate with Swimmer Profiles

To create a detailed record, notes can be attached to each swimmer’s profile. This up-to-date swim lessons history is useful during parent/coach meetings or to create and adjust swim lesson plans.


📌 Pro Tip: We have a policy of communicating important class details to our staff through notes in the class roster. This ensures no information is missed and staff receive updates at class time are able to better communicate with parents before and after classes.

How to send bulk SMS from the attendance list

Allow staff to text parents

For emergencies or last minute schedule changes, the ability to send SMS messages directly from the attendance list is critical.

This enables quick communication with parents and swimmers and is very effective in providing urgent updates.

Allow staff to text parents

Complete swim progress report from attendance list

Streamline Swimmer Evaluation

By integrating swim progress reports with attendance records, you can streamline the process of evaluating swimmers. This approach results in more consistent and accurate evaluations since both can be done at the same time.

Complete swim progress report from attendance list

Feedback for swimmers and parents

With this integration, your swim instructors can provide detailed feedback from the same platform that tracks attendance. They can highlight strengths, identify areas for improvement, and add personalized notes.

More tools for Swim Schools

Activity Messenger can do much more than help with attendance tracking for your swim school.

Replace your current Swim School software (Uplifter, IClassPro, Amilia etc)

Modern Swim Software
Online Swim lesson registration form
Best Swim School Software

Jotform, SurveyMonkey, SmartWaiver & Mailchimp alternative in one tool

Email Marketing for Swim Schools
Swim Meet Ticketing
Digital Waivers for Swim Lessons
Sending bulk SMS for Swim Schools
Swim evaluation form
Swim Instructor Application Form
Task automation for Swim Schools
Surveys for Swim Schools (Feedback form)


  1. Why is attendance tracking important for swim schools? Tracking attendance during swim lessons ensures safety, helps monitor progress and optimizes class size. This helps you effectively manage swim lessons and improve swimmer progress.
  2. What methods can swim schools use for tracking attendance? To accurately track swim lessons attendance, swim schools can use manual sign-in sheets, digital check-in systems or specialized attendance tracking software like Activity Messenger.
  3. How can technology improve attendance tracking in swim schools? Technology streamlines the process, provides real-time data, reduces errors, and frees instructors to focus on the lessons rather than administrative tasks. It also keeps a neat record of all attendance.

Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.

Simplify Attendance Tracking for your Swim School

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