How to create a Liability Waiver for Hockey Camps (with template)

This guide will walk you through the process of creating an online liability waiver for you hockey camp or academy using a simple, customizable template.

Step 1: Use a Simple Drag-and-Drop Form Builder

Activity Messenger provides an easy-to-use drag-and-drop form builder that makes creating liability waivers intuitive and efficient. Here’s how to get started:

1. Create a new form: Log into your Activity Messenger account and create a new form from scratch or use a pre-designed template.
2. Customize the layout: Arrange the sections of your form with drag-and-drop functionality. Add headers, instructions, and even visuals like your camps or academy’s logo. You can easily integrate Canva to make it on brand.
3. Test the layout: Make sure the form looks professional and is easy to use on both desktop and mobile devices.

Step 2: Collect Parent or Guardian Information

The first section of your form should focus on collecting essential parent or guardian information. This information is the foundation for clear communication and legal recognition:

• Full Name
• Email Address
• Phone Number
• Additional Information

By clicking on the “Edit” button in the Form Builder, you can make certain fields mandatory and set up validation rules to ensure the accuracy of your data.

Step 3: Collect Participant (Child) Information

Next, create a section to capture participant details. This information is crucial for organizing participants and addressing individual needs. Consider including:

• Full Name
• Date of Birth
• Medical Information
• Skill Level

Make these fields customizable, allowing you to toggle required fields depending on the nature of your camp.

 

 

Step 4: Add the Assumption of Risk and Liability Statement

This section should clearly outline the potential risks associated with hockey and specify that the parent or guardian assumes responsibility. Here’s how you can structure it:

1. Use Clear Language: Write in simple, straightforward terms that anyone can understand.
2. Cover Key Points:
   • Acknowledge the inherent risks of participating in hockey, such as injuries from physical activity or contact.
   • Specify the responsibilities of the camp and the limitations of liability.
   • Include a consent clause for medical treatment in emergencies.
3. Format for Clarity: Use bullet points, headings, or numbered sections to make the statement easy to read.

Copy and paste your liability text into the form builder. At the bottom of this section, include a checkbox for parents to confirm their acknowledgment. For example:

• “I have read and accept the terms and conditions.”

Step 5: Include Digital Signatures

Here’s to a digital signature on your form:

• Add a signature field: Use the Form Builder’s signature field to collect electronic signatures.
• Mobile-friendly design: Make sure the signature field is responsive so parents can easily sign with their fingers.
• Timestamps: Automatically capture the date and time of the signature for additional documentation.

Step 6: Test Your Form

Test your form to make sure each section works as it should.

1. Input Information: Fill out the parent and participant sections.
2. Review the Waiver: Scroll through the assumption of risk statement and confirm the acknowledgment checkbox.
3. Sign Digitally: Complete the signature field and submit the form.

Verify that a copy of the signed waiver is sent to both the parent and your organization. Double-check the formatting of the email and document work for you.

Step 7: Share the Waiver with Parents

Activity Messenger offers different ways to share your liability waiver:

• Email: Send the form to parents as part of your registration confirmation.
• SMS: Text the waiver link directly to parents for quick access.
• QR Codes: Generate a QR code that parents can scan at the registration desk or camp check-in. This is especially useful for last-minute submissions.

Set up automatic reminders for parents who haven’t completed the form to ensure maximum compliance.

Additional Tips for a Successful Waiver Process

1. Ensure Accessibility: Make the form available in multiple languages if needed.
2. Keep a Digital Record: Activity Messenger keeps signed waivers for easy retrieval.
3. Combine with Registration: Integrate the waiver form with your registration process.

Why Choose Activity Messenger for Your Hockey Camp?

Activity Messenger goes beyond liability waivers. It provides a comprehensive suite of tools to streamline your camp’s operations, including:

• Online registration with custom forms
• Email marketing campaigns to engage parents
• Bulk SMS for quick notifications
• Surveys and medical forms to gather essential data

These features save time, reduce paperwork, and enhance the overall experience for parents and participants alike.

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