How to create a Martial Arts Registration Form

Looking to simplify the registration process at your martial arts club?

This article will walk you through the process of creating a martial arts registration form and provide you with a template to get you started.

Step 1: What to include in your registration form
Step 2: Select a registration tool designed for Martial Arts
Step 3: Create your registration form
Step 4: Add Lesson dates & options
Step 5. Include a liability waiver & signature
Step 6: Configure your confirmation email
Step 7: Setup automated reminders
Step 8. Share and start collecting registrations

Martial Arts registration form template👇

Step 1: What to include in your Registration Form

To create an effective martial arts registration form, you need to gather the appropriate information. Here are the key fields to include:

1. Participant Information

Collect essential details about the participant, such as:

• Full Name
• Date of Birth
• Gender
• Contact Information (email and phone number)
• Martial arts experience, current belt level, etc.

2. Parent/Guardian Information

If the participant is a minor, you’ll need to gather information about their parent or guardian:

• Full Name
• Contact Information (email and phone number)
• Relationship to the Participant

3. Emergency Contact Information

In case of an emergency, ensure you have a contact who can be reached easily:

• Full Name
• Contact Information (phone number)

4. Medical Information

Collect any relevant medical information to prioritize participant safety:

• Allergies
• Medical Conditions
• Medications

5. Program Selection

Allow participants to select the specific martial arts program or session they wish to register for:

• Program Options (e.g., beginner classes, advanced sparring sessions, open mat, etc)
• Session Schedules
• Pricing and payment plans

6. Waiver, Consent & Digital Signature

Include a section for liability waivers and necessary consents, ensuring compliance:

• Waiver of Liability
• Photo/Video Consent
• Digital Signature

Step 2: Find a form-building tool designed for Martial Arts

Popular choices include Google Forms, JotForm, Wufoo and Activity Messenger, each with different features that make it easy to create online registration forms

Step 3: Create your Registration Form

Now that you know what information to collect, it’s time to create your martial arts registration form. Follow this step-by-step guide:

Step 1: Choose a Form Builder

Select a form-building tool that meets your requirements. Activity Messenger is an ideal option, as it offers customizable templates specifically designed for the sports and leisure industry.

Step 2: Customize the Template

Begin with a martial arts registration form template and modify it to include all the necessary fields mentioned earlier. Use Canva to include branding elements, such as your logo and colors, to create a professional and engaging appearance.

Step 3: Set Up Payment Processing

If your program includes a registration fee, integrate a payment solution like Stripe to securely process payments. For martial arts studios in Canada, you can automate payment collection with Interac. This will help reduce credit card fees.

Step 4: Test Your Form

Before going live, test your form to make sure everything works. Verify that all fields function correctly and that the submission process is without errors.

Step 5: Share Your Form

Once your form is ready, distribute it to your martial arts community or club. Promote it via your website, social media platforms, and email newsletters to reach potential participants.

 

Step 4: Add Lesson dates & options

Now that you know what information to collect, it’s time to create your martial arts registration form. Follow this step-by-step guide:

Your registration form should assist participants in choosing the best class or membership based on their preferences, colour of their belt, and availability. Here’s how to add specific class schedules to your martial arts registration form:

1. Create Class Options: In your form builder, navigate to the classes section and select “Create” to start setting up your martial arts classes or workshops.
2. Detail the Classes: Provide essential information such as the price, number of available spots, location, time, instructor’s name, and registration period. This will give potential participants a clear overview and help them select the most suitable option.
3. Add a Payment Option: Set up various payment methods, including options for pro-rated fees and installment plans. Also, consider adding discount codes or special offers.

 

 

 

Step 5. Include a liability waiver & digital signature

To make it easy for participants to sign documents online, you can add a digital signature field to your martial arts registration form. This allows participants to agree to your terms and conditions while completing their online registration. Here’s how it works:

1. Digital Signature Field: Include a digital signature box on your registration form, allowing participants to sign electronically and eliminating the need for paper forms.
2. Agreement Confirmation: Before completing the registrations, clients are prompted to check an “I have read and agree” box. This step ensures that they understand and agree to the terms of the waiver.

Step 6: Confirmation email

Activity Messenger sends a confirmation email immediately when a parent enrolls their child in your martial arts classes. This email verifies the registration, provides an invoice copy, and includes any essential information about the upcoming session.

Here’s how to make the most of this feature:

• Instant Confirmation: Once a parent enrolls their child, an email is automatically sent to confirm enrollment and provide an invoice, so parents have all the necessary details at their fingertips.
• Welcome Emails: Customize your welcome email for each enrollment form so that each student receives relevant instructions about the martial arts program or class they selected.
• Mailmerge for Personalization: Use Mailmerge to personalize these emails to create a strong first impression before the classes even start.

 

Step 7: Setup automated reminders

Step 8: Share your registration form with your clients

Effective promotion of your martial arts registration form is key to maximizing enrollments. Here are some channels you can use:

• Email or SMS Outreach: Use Activity Messenger to send newsletters (a great alternative to Mailchimp for martial arts schools) and include a link to your registration form. This allows you to communicate directly and personally with your clients. You can also send SMS messages for a more proactive approach.
• Share the Form Link: Email the registration link directly to your customers or post it on your social media platforms to reach a wider audience.
• QR Code: Activity Messenger can generate a unique QR code linked to your registration form. Display this code at your front desk or during events to make it easy for interested attendees to access and quickly register.
• Website Integration: Embed the registration form directly on your site or add it to a “Register Now” button or menu option. This creates a seamless experience for visitors and allows them to register without leaving your site.

 

3 other ways Activity Messenger makes your life easier at your Martial Arts Dojo

Optimizing your operations is crucial for delivering a high-quality experience for martial arts students and their parents.

Here’s how you can leverage Activity Messenger:

1. Attendance Tracking: Create a customizable check-in list for each class. You can rename activities, assign instructors, organize students into groups, and save attendance records for future reference. This helps you track participation accurately.
2. Data Analysis: Activity Messenger offers detailed analytics, providing valuable insights to enhance both your operational and strategic efforts. Use this data to refine and adapt programs and increase overall customer satisfaction.
3. Waitlist Management: Efficiently manage your waitlist using the system’s automated notifications. When a spot becomes available, an email or text message is automatically sent to the next person on the list, ensuring that every available spot is filled and that you don’t leave any money on the table.