Digital waivers have become essential for sports, fitness, recreation, and community organizations across Canada. They help simplify operations, securely collect participant information, and ensure your business stays compliant.
But for Canadian organizations specifically, choosing the right platform means going beyond features. You need a solution that complies with PIPEDA, Law 25 (Quebec), and local data-protection standards — ideally with bilingual support and data hosting in Canada.
This guide highlights the 8 best digital waiver software tools for Canadian businesses, from fully Canadian-built solutions to popular international platforms trusted worldwide.
DISCLAIMER: Activity Messenger is our software. We created it after experiencing the various shortcomings of existing digital waiver tools for years.
| Tool | Ideal For | Data Hosting | Canadian Compliance | Bilingual (EN/FR) | Capterra Score |
| Activity Messenger | SMBs, camps, studios, sports & recreation | Canada | ✅ | ✅ | 4.7/5 |
| Docusign | Enterprises needing advanced e-signatures | Canada/US | ✅ | ✅ | 4.7/5 |
| Smartwaiver | Multi-location recreation & attractions | US | ❌ | ✅ | 4.8/5 |
| WaiverForever | Budget-friendly small businesses | US | ❌ | ✅ | 4.7/5 |
| WaiverFile | Events & on-site check-ins (offline mode) | US | ❌ | ✅ | 5.0/5 |
| Dropbox Sign | Dropbox-centric teams | US/Canada | ✅ | ✅ | 4.7/5 |
| Jotform | Fully customizable online forms | US (Canada on Enterprise) | ❌ | ✅ | 4.7/5 |
| SignNow | High-volume organizations | US | ❌ | ✅ | N/A |
Activity Messenger is an all-in-one platform offering digital waivers, online registration, payments, email/SMS communication, and automation — designed specifically for Canadian sports, recreation, and community organizations.
Key Features:
Data Storage Location: Canada
Strengths: Compliance with Canadian privacy laws, bilingual interface, SMS/email delivery, and automation tools.
Fees: Starts at $89/month (unlimited waiver submissions per month)
Ideal For: Organizations looking for an all-in-one solution with registration, communication, and waiver management.
💬 What our customers say:
“This product has been a great addition to helping us organize our waivers. We have been looking for a system that will help mitigate storage as well as the amount of staffing hours being utilized to try to organize and collect waivers. This system is fast and efficient and user friendly for the customer. The price was a great selling point for the amount of forms we collected a year with out breaking the budget. Happy we found a Canadian company as well that understood compliance!” — Kimberly F., Executive Director, Non-Profit Organization Management
“Activity Messenger has seamlessly integrated with our existing registration software and has plugged the existing holes we had with personalized communication as well as form and waiver management. The team is quick to implement fixes and is always available for support.” — Cj P., Gym Director, Sports Centre
📌 Read More: Check out our other blog posts to learn how to make waivers for specific activities and industries.
Docusign is one of the most trusted names in e-signatures, offering comprehensive waiver solutions with strong compliance measures.
Key Features:
Data Storage Location: United States (Canadian storage available)
Strengths: Industry-leading security, compliance with global regulations, and multiple integrations.
Fees: Starts at $13/month (5 waiver submissions per month).
Ideal For: Enterprises needing a scalable and legally compliant solution.
Smartwaiver is a widely recognized digital waiver solution that converts paper waivers into online documents with secure cloud storage.
Key Features:
Data Storage Location: United States
Strengths: Easy to use, robust integrations with CRM and booking systems, and real-time waiver verification.
Fees: Starts at $19/month (100 waiver submissions per month)
Ideal For: Businesses needing seamless integration with existing systems and automated waiver tracking.
WaiverForever provides an easy-to-use waiver management system suitable for small to medium businesses.
Key Features:
Data Storage Location: United States
Strengths: Budget-friendly, mobile-friendly signing options, customizable branding, and automated reminders.
Fees: Plans start at $19/month. (Flexible Usage Charge, first 50 submissions are free)
Ideal For: Small businesses looking for an affordable waiver solution.
WaiverFile offers a simple and professional digital waiver solution with offline signing capabilities.
Key Features:
Data Storage Location: United States
Strengths: Multi-location support, offline signing capabilities, and secure document storage.
Fees: Starts at $19/month. (150 waiver submissions per month)
Ideal For: Event organizers and businesses operating in multiple locations.
Dropbox Sign provides electronic signature solutions with compliance and security in mind.
Key Features:
Data Storage Location: United States (Available Data Storage in Canada)
Strengths: Secure cloud storage, easy-to-use interface, and integration with Dropbox and Google Drive.
Fees: Starts at $33/user/month. (Unlimited waiver submission)
Ideal For: Businesses already using Dropbox for document management.
Jotform is a customizable form builder that includes legally binding electronic signatures.
Key Features:
Data Storage Location: United States (Canadian storage available under enterprise plan)
Strengths: Highly customizable forms, drag-and-drop builder, and automation workflows.
Fees: Paid plans start at $34/month, billed annually. (1000 waiver submissions per month)
Ideal For: Organizations needing advanced form customization and automation.
📌 Read More: Canadian Alternative to Jotform
SignNow offers an efficient way to collect electronic signatures on waivers while maintaining legal compliance.
Key Features:
Data Storage Location: United States
Strengths: Bulk sending, document expiration settings, and API integration options.
Fees: Starts at $20/month ($8/month billed annually).
Ideal For: Large organizations with many users.
Modern Canadian organizations across sports, recreation, healthcare, fitness, camps, and events rely on digital waivers to streamline operations and meet strict privacy requirements. Here are the most common use cases:
Clubs, studios, and community centres use digital waivers to manage:
Digital waivers reduce front-desk bottlenecks and ensure every participant signs before stepping on the field or court.
Child-focused organizations need legally compliant, bilingual, and mobile-friendly waivers for:
Platforms with Canadian data hosting are especially important due to sensitive personal information.
Digital waivers support:
Automation (e.g., reminders before renewal or class check-in) helps reduce no-shows and streamline workflows.
Events often require:
Tools like Activity Messenger or WaiverFile make check-ins significantly faster.
Massage therapists, physiotherapists, chiropractors, and wellness clinics use waivers and e-signatures for:
Canadian hosting and PIPEDA compliance are often mandatory.
Zipline parks, climbing gyms, water parks, bike rentals, and tour operators rely on:
Digital waivers help them manage high participant volume and reduce paper overload.
Yes. Digital waivers are legally enforceable across Canada as long as they include clear consent, a traceable signature, and a secure audit trail. Using a platform with compliant e-signature workflows ensures your waiver holds up if challenged.
Yes. Most digital waiver apps, including Activity Messenger, support fast, mobile-friendly signing through links, QR codes, or kiosks. This makes it ideal for sports clubs, gyms, attractions, and events with high foot traffic.
Many platforms—including Activity Messenger, Smartwaiver, and Jotform—offer integrations with CRMs, scheduling tools, or class management software. This reduces manual data entry and makes onboarding more efficient.
Canadian gyms, camps, sports organizations, recreation centers, and tourism operators rely heavily on digital waivers. Any business that previously used paper waivers can streamline operations and improve record-keeping by going digital.
Consider hosting location, bilingual requirements, pricing, automation, and integration needs. For most Canadian organizations, PIPEDA/Law 25 compliance and data stored in Canada are key decision factors.
When selecting a digital waiver platform, consider:
If you need a broader toolset — waivers plus email, SMS, payment forms, and registration — Activity Messenger can also replace tools like Smartwaiver, Jotform, SurveyMonkey, and Eventbrite, consolidating operations into a single platform.
💡 Want a waiver platform built for Canadian privacy laws? Book a demo with Activity Messenger to see how digital waivers, registration, and communications can run from one system.
