Employee Training Forms with Attendance tracking and SMS reminders

Olivier Rousseau
26 March 2024 Employee Management 2 min read

Create a simple employee training registration form

The first step in creating a training program is to setup a registration form that is easy to navigate. Activity Messenger simplifies this process with customizable templates with branded visual elements.

  • Use Canva for Branding: Customize the aesthetics of your form to match your organization’s branding and create a consistent user experience by using Canva‘s design features within Activity Messenger.
  • Customize Form Fields: Customize fields such as course training description, pricing, and location to tailor the form to the specifics of your training. This level of detail ensures that attendees have all the information they need ahead of time.

Create a simple employee training registration form

Enhanced Scheduling Options

Flexibility in scheduling is critical to accommodate varying participant availability and training formats.

Activity Messenger’s scheduling feature supports this need by:

  • Offering Multiple Session Options: Use the platform to easily manage these different schedules and participant lists by designing your training programs to include single or multiple sessions.
  • Planning for Different Training Types: Whether it’s an intensive workshop or an extended course, the platform’s scheduling flexibility is the key to effective planning.

You can do this by setting a specific registration rule based on the type of training at the form level from the following options

  1. Register to all events or occurrences
  2. Must pick only one occurrence
  3. Can pick multiple occurrences

Enhanced Scheduling Options

Automated Reminders for internal trainings

Implement an automated reminder system to maximize attendance and ensure participants and trainers are prepared.

Activity Messenger facilitates this with:

  • Email and SMS Reminders: Set up reminders to be sent out via email or SMS, providing participants with timely reminders about upcoming training sessions.
  • Including Essential Details: For virtual trainings, incorporate Zoom links and other crucial information in the reminders to streamline access to the sessions.

Automated reminders for internal trainings

Training Registration Form Customization

To gather information on the participants and cater to specific training needs, enhance your forms with advanced customization options.

With Activity Messenger, you can:

  • Incorporate Different Form Elements: Add yes/no questions, dropdown menus, and file upload options to collect a wide range of data from your participants.
  • Personalize the Participant Experience: Use these advanced options to create a form that is not only informative but also engaging and interactive.

Training Registration Form Customization


Share the form with your employees

Ensuring that your training forms reach the intended employees is key to driving participation and registration.

Activity Messenger provides several methods for sharing your training forms:

  • Shareable Links and QR Codes: Make your forms easily accessible by using shareable links and QR codes with your employees.
  • Embed forms on your website: For a seamless user experience, embed registration forms directly into your organization’s website or internal staff portal.
  • Segmented outreach: Create segmented lists of employees that you can then target via SMS/email.

Share the form with your employees

Monitoring Attendance Efficiently

On the day of the training, it’s essential to keep track of participants’ attendance and engagement. Activity Messenger helps by providing:

  • Detailed attendance tracking: Use the platform to keep a comprehensive record of attendees for better event management.
  • Real-time communication capabilities: Leverage the ability to send last-minute texts for updates or changes to ensure all attendees are informed.


Monitoring Attendance Efficiently

Internal Communication

Activity Messenger introduces an innovative approach to streamlining communication with its mass bulk SMS feature, offering a direct and efficient way to connect with employees.

  • Segmented Messaging: Utilize the platform’s capability to create segmented lists for targeted communication, ensuring that messages are relevant to each group of employees.
  • Personalized Messaging: Craft messages with dynamic variables, such as event dates or names, to personalize the communication for each recipient.
  • Scheduled Outreach: Plan your communications in advance by scheduling messages for future delivery.

More employee management tools

Activity Messenger offers a suite of tools designed to help manage and engage employees in various ways.

Employee Management Portal: Streamline managing employee-related documents and processes, from contracts to timesheets, in a centralized, easy-to-access system.
Customizable Forms: Design forms for multiple purposes, from training planning to employee record keeping. Add unique fields to collect eSignatures, upload documents, or ask specific questions.

Why Activity Messenger?

Our platform is more than just a communication tool – it’s a comprehensive solution that is designed to meet the unique challenges and workflows of a wide variety of organizations. Our goal is to transform the way you engage with your team by bringing a new level of efficiency and clarity to your communications.

Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.

Employee Training Forms with Attendance tracking and SMS reminder

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