Hiring Process for Part-Time or Seasonal Positions

Olivier Rousseau
12 March 2024 Employee Management 2 min read

In this article, we’ll talk about how to create a full workflow to simplify the hiring process for part-time or seasonal staff.

  1. Simplify Applications with Intuitive Forms
  2. Instant Notifications
  3. Engage Candidates with Personalized Communication
  4. Streamline the Interview Process
  5. Automate Reminders to Keep Candidates Engaged
  6. Welcome New Hires into the Fold


About the author:I’m Olivier, co-founder of Activity Messenger, an online registration software. I also run a multi-franchise business dedicated to introducing sports to children with over 100 employees. Over the past 18 months, in the midst of a tough job market, my team and I have hired hundreds of part-time coaches and camp counselors, a full 97% of whom are Gen Z. Here’s how we streamlines our application process to find the best applicant in the market.

Related articles

Streamline your Staff Onboarding process
How to attract Gen-Z Staff
Retaining part-time employees
Best Staff Management Platform

Simplify Applications with Intuitive Forms

Activity Messenger’s drag-and-drop interface makes it easy to create application forms that are not only comprehensive, but also easy to navigate on mobile devices. This approach matches the preferences of today’s workforce, who are increasingly using their smartphones to search for jobs.

With Activity Messenger, you can improve the candidate experience, increase the likelihood of receiving a completed application, and expand your talent pool by streamlining the mobile application process.

Actionable insights:

  1. Create concise, mobile-friendly application forms with Activity Messenger’s form builder. Focus on key questions that provide the most valuable candidate information.
  2. Make the form engaging and ensure a high completion rate by including interactive elements such as dropdowns and sliders.
  3. Review and update the form on a regular basis based on feedback and application trends to ensure that it continues to be relevant and easy to use.

Example of an online application form

Instant Notifications

Timing is everything. Activity Messenger ensures that you never miss a beat with instant notifications. The moment a candidate submits their application, designated team members receive an alert via email or SMS. This functionality allows you to quickly review applications and respond. This significantly reduces the time-to-hire and improving your chances of securing top talent in a fast-paced job market.

Actionable Insights:

  • Set up instant notification alerts for every new application submission to keep response times to a minimum.
  • Customize notification settings to filter for high-priority applications, ensuring immediate attention to top candidates.

Engage Candidates with Personalized Communication

Activity Messenger’s advanced messaging facilitates personalized outreach. Whether you prefer SMS, email, or a combination, our platform ensures your messages resonate with candidates.

In addition to improving the candidate experience, it positions your organization as caring and responsive-qualities that are highly attractive to potential hires.

Actionable Insights:

  1. Develop personalized message templates for the different stages of the candidate application process.
  2. Reach candidates through their preferred communication channels and increase engagement rates with an SMS and email strategy.
  3. Continually refine your approach based on what works best by tracking response rates to different message types.

Engage Candidates with Personalized Communication

Streamlining the Interview Process

Activity Messenger simplifies interviews with its built-in scheduling feature. Candidates can choose from available time slots within a predefined schedule; Not only does this save valuable administrative time, but it also creates a smoother experience for the candidate.

Actionable insights:

  1. Create a dedicated interview calendar with Activity Messenger’s scheduling feature. Make scheduling efficient for both you and the candidate by blocking out time specifically for interviews.
  2. Offer immediate scheduling options after reviewing applications to capitalize on candidate interest and availability.
  3. Set clear expectations and demonstrate organizational efficiency by using the platform to send pre-interview materials or agendas.

Streamlining the Interview Process

Automated Reminders to Keep Candidates Engaged

Keeping candidates engaged and informed is critical. Especially as the interview date approaches. To reduce the likelihood of no-shows, Activity Messenger’s automated reminder ensures that candidates are reminded of their upcoming interviews via SMS.

Actionable insights:

  1. For both interviews and important deadlines, set up automated reminders. For maximum impact, customize these reminders to be sent at strategic times, such as 24 hours before an interview.
  2. Include all necessary details in the reminder, such as interview format, contact information, and any last-minute instructions.
  3. Monitor and adjust the frequency and timing of reminders based on candidate feedback to find the perfect balance that helps prepare without being intrusive.

Automated Reminders to Keep Candidates Engaged

Welcoming New Hires into the Fold

A smooth onboarding process is essential to welcoming new employees and setting them up for success. Activity Messenger provides tools for seamless communication of contract details, onboarding steps, and other important information.

Incorporating SMS into these communications provides a convenient and efficient way to integrate new hires into your team and ensures that critical information is readily accessible.

Actionable insights:

  1. Create a comprehensive onboarding sequence that includes welcome messages, key documents (such as contracts and nondisclosure agreements), and initial tasks. This will create a sense of belonging and clarity from day one.
  2. To foster a sense of community and support for new hires, use Activity Messenger to schedule initial meetings with team members or mentors.
  3. Solicit regular feedback from new hires on the onboarding process. Use it to refine and improve the experience for future team members.

Save time and automate staff recruitment

Activity Messenger allows you to save time and automate staff recruitment. The platform can also help you with internal communications or to replace tools like Mailchimp, Jotform, SurveyMonkey or EventBrite.

To learn more, book a meeting with one of our product experts.



Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.

Hiring Process for Part-Time or Seasonal Positions

Subscribe for exclusive content

Receive News and Updates about our product

© Activity Messenger