Staff Onboarding for Camps

Olivier Rousseau
7 March 2024 Camps 2 min read

In this article, we’re going to talk about how summer camps can streamline and simplify the onboarding process for their seasonal staff.

  1. Create a Customizable Staff Portal
  2. Mobile-Friendly Forms
  3. Centralized Document Management
  4. Much more than reduced Paperwork
  5. Streamlining Onboarding: A Closer Look at the Impact

About the author:I’m Olivier, co-founder of Activity Messenger, an online registration software for camps I also run a multi-franchise business dedicated to introducing sports to children aged 2-9 with over 100 employees. My team and I hired hundreds of part-time coaches and camp counsellors over the last 18 months in a very tough labor market. 97% of them were from Gen Z. Here’s how we streamlined our staff onboarding process.


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Create a Customizable Staff Portal

The employee portal is our onboarding cornerstone. It’s the first impression your new employees have of your organization’s efficiency. Activity Messenger allows administrators to customize this space to reflect the camp’s operational needs. You can:

  • Personalize the Look and Feel: Incorporate your camp’s branding, colors, and themes to create a welcoming environment.
  • Organize Essential Information: Arrange sections logically, ensuring that important information, such as staff handbooks and training materials, is easily accessible.
  • Embed Forms and Documents: Integrate all necessary forms, contracts, and documents directly into the portal, streamlining the onboarding workflow.

Create a Customizable Staff Portal

2. Mobile-Friendly Forms

Our forms are designed with the modern user in mind (and younger GenZ staff). Recognizing the shift to mobile usage, especially among younger employees, we’ve made sure that each form is easy to fill out on a smartphone. This approach:

  • Improves accessibility: Employees can complete their paperwork anytime, anywhere, directly from their mobile devices.
  • Reduces carbon footprint: By eliminating the need for physical paperwork, we reduce the environmental footprint of onboarding.
  • Speeds up the onboarding process: Onboarding timelines are accelerated and new employees can be integrated more quickly with instant form submission.

Mobile-Friendly Forms

3. Centralized Document Management

Once a form is submitted, the magic of digital organization comes into play. Both the employee and the administrator receive a copy, and the document is securely stored in the employee’s profile. This system:

  • Ensures compliance: Keep all necessary documents in one place. They are easily accessible for compliance checks and audits.
  • Facilitates easy retrieval: No more digging through file cabinets. Just a few clicks to find the document you need.
  • Helps protect sensitive information: Robust security measures keep sensitive information, such as bank details and personal identification, safe.

Centralized Document Management

4. Much More than reduced Paperwork

Our platform goes beyond paperwork. It becomes a hub for employees to interact with various administrative processes. These include

  • Time-off Requests: A streamlined system for requesting and approving time off, reducing the need for back-and-forth communication.
  • Training and Manuals: Easy access to training materials and staff manuals, ensuring that staff are well-prepared and informed.
  • Scheduling and Timesheets: An integrated approach to managing schedules and timesheets, simplifying administrative tasks.

Much More than reduced Paperwork

Streamlining Onboarding: A Closer Look at the Impact

The impact of a streamlined onboarding process can be far reaching. Not only does it save time and resources, but it also improves the employee experience. This can lead to

  • Higher employee engagement: A smooth onboarding process sets a positive tone, which increases employee satisfaction and retention rates.
  • Improved operating efficiency: Knowing that the onboarding process is running smoothly allows administrators to focus on strategic tasks.
  • More satisfied employees: When you make it easy for employees to communicate with administrative staff by using forms to request time off or access training manuals, you keep your employees happier.

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Activity Messenger helps Camps with more than streamlining your employee onboarding process.

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Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.

Streamline your Staff Onboarding for Camps

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