Summer Camp Registration Form

How to Create a Camp registration form

Setting a summer camp registration form can be quick and simple.

This article is a step-by-step guide to creating a registration form that is specific to your summer camp and can help improve your digital marketing and conversion rates.

Step 1: Determine the requirements for your Camp registration form
Step 2: Select a form-building designed for a Summer Camps
Step 3: Create your registration Form
Step 4: Add summer camp week options to your form
Step 5. Include a liability waiver & digital signature
Step 6: Customize the confirmation email
Step 7: Setup automated reminders (before camp starts)
Step 8. Share your registration form with your clients

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JotForms, Cognito Forms & Google Forms Alternative for Summer Camps

When it comes to summer swim camp registration, the standard cookie-cutter registration forms just don’t cut it. Recognizing this gap in the market, we’ve created a custom form builder that is designed specifically with the nuanced needs of summer camps in mind.

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Looking for a Summer Camp Management software?

1. Read more about how Activity Messenger can replace your current Camp Management platform
2. Learn how Activity Messenger compares to JackRabbit & IclassPro
3. Here is why we built Activity Messenger & why we think Camp management software might be broken

Try our Summer Camp registration form template below 👇

 

Step 1: What to include in your Camp registration form

Before you dive into the creation of your summer camp registration form, it’s important to focus on the essential information that you’ll need to collect from both the students and their parents.

1. Purpose of your form: At the outset, be clear about the primary purpose of your camp registration form. Is it for enrollment only, or do you need other components?
2. Ask the right questions: Think about exactly what information you need from your campers. This can range from simple contact information to more in-depth questions about their ability to swim or who they are autorized leave camp with.
3. Inclusion of a digital waiver: Include a digital disclaimer that includes an electronic signature section to keep everyone safe and secure.

Step 2: Find a form-building tool for Summer Camps

Popular choices include Google Forms, JotForm, Wufoo and Activity Messenger, each offering a range of features to simplify the process of creating forms for your summer camp.

Step 3: Create your registration Form

Here’s your guide to creating a summer camp registration form using an online tool like Activity Messenger (the steps are similar for many form builders).

1. Start with registration: Start by setting up your Activity Messenger account. Remember, you can start with a 14-day free trial.
2. Navigate to Forms: Once logged in, go to the Forms section and choose to create a new registration form.
3. Select your template: Select the Summer Camp Registration Form template or start from scratch.
4. Personalize your form: This step allows you to customize the form to meet your camp’s needs. To make sure your form captures all the necessary details, Activity Messenger gives you access to over 80 field types, including text boxes, email fields, drop-down lists, checkboxes, digital signature areas, file upload options, and more.

 

Step 4: Add summer camp week options to your form

Your summer camp registration form should make it easy for parents to choose the perfect camp weeks that match their interests and availability.

Here’s how to add specific camp weeks on your registration form:

Create camp week options: In your form builder, go to classes and select “Create”.
Detail the summer camp: Enter important details like the camp name, cost, number of spots, location, time, and registration period.
Create an engaging description: Need help with the wording of the description? Our ChatGPT integration can help you create an engaging description that captures the essence of your summer camp.
Set Payment Preferences: Set up a variety of payment methods, consider implementing prorated fees for partial participation, and include any discount codes or special offers you may offer.

 

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Learn more: How to create payment plans for your summer camps

Step 5. Include a liability waiver & digital signature

Activity Messenger allows you to add a digital signature field to your form, providing a convenient way for parents or adult campers to officially sign the document online. This ensures that they understand and agree to the terms of the waiver.

 

Step 6: Customize the confirmation email

Activity Messenger immediately sends a confirmation email when a parent fills out a camp registration form for one of your summer camp activities. It’s important that this email does more than just confirm their spot; it should also provide them with the invoice and any other important details that they may need to know about the upcoming summer camp week.

For each different registration form, you have the freedom to customize this welcome email. This personalized approach will ensure that each camper receives accurate and relevant instructions that will leave them in no doubt as to their next steps.

In addition, you can make a great first impression before the camp session even begins by using Mailmerge to add a personal touch to these emails.

Learn more: What to include in your confirmation email include

Step 7: Setup automated reminders (before camp starts)

Step 8: Share your registration form with your clients

Email or SMS outreach

Use Activity Messenger to send engaging newsletters (a great alternative to Mailchimp) that include a link to your signup form. This allows for direct and customized communication with your customers.

Share the form link

Share the registration link directly with your customers or through social media.

QR code for easy access

Generate a unique QR code linked to your enrollment form and display it prominently in your reception area for easy access.

Seamless website integration

Embed your registration form directly into a dedicated page on your website or as an interactive pop-up, making it easy for visitors to register.

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Read more: How to improve your online registration form

4 other ways Activity Messenger makes your life easier as a Summer Camp Owner

Post-Camp Feedback Forms

At the end of each camp, set up an automated email to collect feedback from your campers about their experience at camp. Ask pertinent questions that will help you learn about their experience and help you improve.

Camper Check-In

There is a customizable check-in list for each camp activity. This feature allows for customization. You can rename activities, assign instructors, divide into groups, and save attendance tracking for later review.

Insightful data analysis

Activity Messenger provides in-depth analytics, giving you valuable data to guide and refine your operational and strategic decisions for your camp.

Waitlist Automation

Camp waitlist management is the key to filling every spot and streamlining enrollments. It automatically moves campers from waitlist to active status, increasing efficiency without manual intervention.

Activity Messenger makes waitlist management smoother by sending automated, personalized text alerts. When a spot opens, it immediately notifies parents with customized messages that include the camper’s name and camp details, speeding enrollment.

More tools for summer camps!

Activity Messenger can do much more for your Summer Camps

Replace your current Camp registration software (JackRabbit, Uplifter, IClassPro etc)

Modern Summer Camp Software
Best Summer Camp Software

Alternative to Jotform, SurveyMonkey, SmartWaiver & Mailchimp for summer camps!

Waivers for Summer camps
Bulk SMS for Camps
Attendance tracking
Welcome email for camps
Onboarding Camp Staff
Camp medical forms
Email Marketing for summer camps
Best Summer Camp Quotes

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