Finding the right cycling club management software can elevate how your club operates. Effective software streamlines membership renewals, event coordination, route and ride logistics, payments, and communications, giving your leadership team clarity and freeing you to focus on creating valuable experiences for your riders.
In this guide, we compare the best cycling club tools available — including Activity Messenger, Join It, FitPlusClub, SportEasy, Hivepass, iSportz, TeamSnap, ClubExpress, Club Automation, and Springly — to help you determine which platform matches your club’s workflows, member base, and growth ambitions.
Disclaimer: Activity Messenger is our software. We created it after experiencing the various shortcomings of existing club management software for years.
| Software | Best For | Key Features | Digital Cards / Check-in | Mobile App | Pricing Snapshot | Capterra Rating |
| Activity Messenger | Clubs wanting registration and an all-in-one solution for easy management | Forms, digital waivers, bulk SMS/email, attendance tracking, payments, event management, automations | ✅ Digital waivers & QR check-in | Mobile-optimized (browser-based) | Between $89 and $199/mo | 4.7/5 |
| Join It | Small-to-medium clubs prioritizing membership workflows | Automated renewals, digital membership cards, event RSVPs | ✅ Apple/Google Wallet cards; QR check-in | No native app | Starter ~$29/mo + service fees | 4.7/5 |
| FitPlusClub | Clubs seeking mobile app + member-engagement features (training-centred) | Member app, scheduling, offline mode | ✅ QR check-in; digital ID card via WhatsApp | Mobile app available | Free plan; ₹9990/annually for Standard Plan | — |
| SportEasy | Clubs (EU) managing multiple teams/ride groups | RSVPs, availability tracking, mobile apps | ❌ No check-in service | Mobile app available | Classic ~€0.45/member/mo | 5.0/5 |
| Hivepass | Mountain-bike/ trail-oriented clubs, donations-focused | Digital cards, trail coordination, growth analytics | ✅ Digital membership cards | Mobile app available | Pay-as-you-go (~$1.30/member/mo) | 4.8/5 |
| iSportz | Larger organizations or federations | Dashboards, LMS, payment management | ❌ No check-in service | Mobile app available | $1.50/member/mo | — |
| TeamSnap | Teams and junior cycling programs in North America | Scheduling, messaging, payments | ❌ No check-in service | Mobile app available | Free plan; Premium ~$10–15.99/mo | 4.2/5 |
| ClubExpress | Established clubs wanting a website + membership database | Integrated website + database, donations, forums | ❌ No check-in service | Mobile-optimized (browser-based) + app available | ~$0.30 to $0.42/member/mo | 4.2/5 |
| Club Automation | Large clubs/fitness-club style billing systems | Enterprise billing & membership, integrations | ✅ Digital membership cards | No native app | Quote-based (higher end) | 4.1/5 |
| Springly | Non-profits/associations & clubs seeking all-in-one | CRM, membership, website, events, store | ❌ No check-in service | No native app | Free plan; $45/mo up to 250 contacts | 4.4/5 |
Why it stands out: Activity Messenger brings together registration/forms, digital waivers, SMS & email automation, attendance tracking, and payment collection — so clubs manage membership, ride/event RSVPs, and communications in one unified system.
Key Features: Custom form builder, digital waivers with e-signatures, real-time attendance/QR check-in, integrated payments (credit card and Interac e-Transfer support), segmentation and automated workflows (e.g., send an SMS reminder the day before a ride).
Pricing Snapshot: Light plan at $89/month; Premium Plan at $129/month; Pro Plan at $199/month; contact for custom enterprise options.
Pros: Integrated communications (bulk SMS/email), all major workflows in one platform, supports Canadian payment flows + North American clubs.
Cons: Not cycling-only (no specialist ride-GPX/Strava integrations); onboarding is required to fully leverage automations.
Why it stands out: Focuses on simplifying membership lifecycle: renewals, digital cards, event RSVPs, and database management.
Key Features: Automated renewals/reminders, custom member data fields, digital membership cards (Apple/Google Wallet), payments (Stripe/PayPal), event integration (e.g., Eventbrite).
Pricing Snapshot: Starter ~$29/month (annual ~$26.10/month) + service fees (3%–1.5% depending on tier).
Pros: Easy to set up, intuitive interface, strong for clubs whose main need is membership tracking.
Cons: Focused more on membership than full event/ride logistics; transaction/service fees add cost over time.
📌 Read More: Best Join It Alternatives for Membership Management
Why it stands out: Emphasizes a mobile app experience and member engagement beyond basic administration, making it suitable for clubs offering training or coaching.
Key Features: Member portal/mobile-app, scheduling/tracking, offline/hybrid mode for sessions, custom branding.
Pricing Snapshot: Free plan available; Standard plan ₹9990/annually; vendor emphasizes demo and club-specific pricing.
Pros: Strong for clubs that want a branded app and training features.
Cons: Pricing may exceed needs for general ride or social clubs; more EU-centric and might be difficult for North American users.
Why it stands out: Designed for clubs managing multiple teams/ride groups, with scheduling, availability tracking and mobile apps.
Key Features: Roster/squad management, calendar/RSVP functionality, scheduling, mobile apps.
Pricing Snapshot: Classic plan ~€0.45/member/month (monthly billing).
Pros: Robust for clubs with many sub-groups and ride types.
Cons: Pricing and feature sets are more EU-centric; North American support/integration may vary.
Why it stands out: Built for trail organizations and clubs with donation/fundraising models, with digital membership cards and a mobile-first experience.
Key Features: Digital cards, newsfeed/app, trail maintenance coordination, growth analytics.
Pricing Snapshot: Pay-as-you-go; example ~ $1.30/member/month for up to 500 members.
Pros: Ideal for MTB/trail-based clubs and small chapters.
Cons: Event/ride scheduling may be less developed for multi-discipline clubs; pricing scales with member count.
Why it stands out: Built for larger organizations and federations requiring custom modules, advanced analytics and sophisticated billing.
Key Features: Configurable payment collection, learning/certification modules, dashboards, community engagement.
Pricing Snapshot: User-based pricing; contact vendor for a detailed quote (500-5000 users at $1.50/user/month).
Pros: Best for large-scale or multi-district clubs needing deep integrations.
Cons: Higher cost, steeper learning curve; may be excessive for typical club use.
Why it stands out: Widely used in North America for sports teams; many cycling teams adopt it for its scheduling, messaging and payment tools.
Key Features: Scheduling, messaging, RSVP, payments, mobile apps for team management.
Pricing Snapshot: Free tier up to small roster; Premium ~$10/month (annual) / ~$15.99 monthly.
Pros: Easy to adopt, familiar UI for many coaches/volunteers.
Cons: Focused on team rather than full club membership/event lifecycle; may lack deeper club-level membership and communications features; primarily built for youth sports.
Why it stands out: Combines hosting a website with an integrated membership database, donations, forums, and a member portal.
Key Features: Online member sign-ups/renewals, credit card processing, forums, calendar, built-in website.
Pricing Snapshot: Minimum ~$0.30/member/month for 501-1000 members. May require a one-time setup fee + extra-cost functions.
Pros: Good for clubs that want website + membership management in one.
Cons: Interface may appear dated; per-member fees add up; may require more admin time for setup.
Why it stands out: Tailored for clubs with complex billing and membership structures (fitness clubs, multi-program).
Key Features: Enterprise billing systems, membership management, integration with multiple platforms.
Pricing Snapshot: Quote-based (higher-end cost).
Pros: Very powerful for clubs with complex financial/membership models.
Cons: May be more than needed for a typical cycling club; higher cost and longer implementation.
Why it stands out: Designed for associations/clubs/charities, combining CRM, website, membership, events, and ecommerce.
Key Features: CRM, online memberships, event management, website builder, online store.
Pricing Snapshot: Starts from ~$45/month; offers limited free version.
Pros: Good for clubs that want full website + merchandising + membership features under one roof.
Cons: Not cycling-specific; may include features you don’t need, which increases cost.
When evaluating software for your bike club, prioritize tools that support:
✅ Online membership registration and stress-free renewal process for existing members.
✅ Automated renewals and clear payment flows (and visible service/transaction fees).
✅ Digital membership cards (Apple/Google Wallet) or app-based QR check-ins.
✅ Digital waivers and emergency contacts capture.
✅ Scalability (growing member base, multiple ride types, multiple locations).
✅ Event/ride scheduling and easy RSVP collection.
✅ Mobile-first approach for easy access on phones.
✅ Integration capabilities with your website, email/marketing tools, and accounting system.
✅ Communications (bulk email/SMS, segmented by ride type).
✅ Mobile-first approach for easy access on phones.
✅ Automated renewals and clear payment flows (and visible service/transaction fees).
✅ Transparent pricing (subscription + transaction/service fees) that fits your business needs.
✅ Integration capabilities with your website, email/marketing tools, and accounting system.
See how Activity Messenger can simplify your cycling club with a personalized walkthrough.
Book a demoThese small adjustments can make a big difference in how seamlessly your software fits into your club’s rhythm.
It’s a platform that helps clubs manage membership registration/renewals, event/ride planning and RSVPs, communications, payments, and member databases all in one system.
Pricing varies: flat subscription (Activity Messenger, Join It), per-member (SportEasy, ClubExpress), pay-as-you-go (Hivepass), or enterprise/quote (Club Automation). Always check both subscription and transaction/service fees on vendor pages.
Yes — many tools include event/ride modules, but be sure the rest of the system (membership, payments, communications) meets your needs if you’re running a full club.
If you want membership automation + simple events, Join It or Hivepass are good picks. If you prefer a single tool for registrations, waivers, communications, and payments, consider Activity Messenger.
Look at enterprise tools like iSportz or Club Automation, as they offer custom modules, dashboards, and advanced payment/config options.
Team tools (e.g., scheduling, roster for one ride group) are great for a single group. Club tools manage multiple ride groups, memberships, events, payments, and communications across the entire organization.
Here’s what to keep in mind before committing:
The way cycling clubs operate is evolving quickly, and so is the technology that supports them. The next generation of club software goes beyond managing memberships and payments to help clubs deliver richer, more connected experiences for their riders.
Here’s what’s shaping the future:
The takeaway? Future-ready cycling club software won’t just simplify admin, but it’ll actively strengthen your club’s community, communication, and member experience.
Clubs win when they focus time on riding, not administration. If you want to reduce the admin burden while keeping flexibility for ride types and communications, choose a platform that covers memberships, payments, waivers, event RSVPs, and segmented messaging.
Why Activity Messenger?
If your priority is an integrated platform that handles registrations, digital waivers, SMS and email automations, attendance tracking, and payments all in one place, Activity Messenger is a strong contender. It’s especially helpful for clubs that want to consolidate functionality and avoid stitching multiple tools together.
💡 Are you ready to take your operations to the next level? Book a demo with Activity Messenger to see how your club’s workflows can be simplified.
