Manage your members, affiliated clubs, online registrations, incident reports and communications in a single tool based in Canada.
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Say goodbye to the hassle of marketing tools that lack your camp’s personal touch and brand identity. Get started with marketing workflows, drip campaigns, and automated remarketing to abandoned cart parents.
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With Activity Messenger, you can replace tools not designed for summer camps like MailChimp, JotForm, SmartWaiver, Eventbrite, Google Forms, and SurveyMonkey. This means no more juggling (and paying for) multiple tools to efficiently run and grow your camp.
We understand how complex managing camp staff can be. Contracts, banking, vacation requests, timesheets, and scheduling can be overwhelming. Many staff management tools are expensive and not designed for summer camps. Enter Activity Messenger-an easy and affordable solution for managing your part-time camp staff.
As parents register their children, the system intelligently sorts campers in their attendance list, streamlining the process from the start. Make attendance lists available to staff with customized permission levels. This allows them to accurately track attendance, check campers in and out, and improve overall camp security. You can also add notes, create groups, and send SMS messages to your lists.
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[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Videos [link] => https://www.youtube.com/playlist?list=PLsK7QjV5KZHP07tioz_JMNu-xpsCLxOb7 ) [image] => https://activitymessenger.com/wp-content/uploads/2024/06/Swim-School-Management-Platform.jpg [image_left] => [checks] => ) [1] => Array ( [acf_fc_layout] => hero_+_image [title] => Moderne & customer-centric registration process [is_h1] => [paragraph] =>A common frustration we often hear from swim school owners is the overwhelming nature of their registration process. Sorting through countless levels and class options can be frustrating for busy parents. That’s why we’ve designed a registration system tailored specifically to meet the unique needs of each swim school.
Offer memberships tailored to specific classes, events, or the requirements of your swim federation. Whether it’s membership for your recreational classes or another for your competitive athletes, you can easily customize the form for each program type, class, or event.
Ever receive an email that not only addresses you by name, but also reflects how you’ve recently interacted with a brand? That’s personalization every swim school should strive for.
With our mail merge feature, swim school owners can include important details such as the swimmer’s name, class type, current level, tart date and time and what to expect next.
Say goodbye to the hassles of email marketing tools that fail to deliver the personal touch your studio needs. Get started with marketing workflow, drip campaigns and automated abandonment.
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Administrative tasks can consume a significant portion of your day, especially when handled manually, causing them to multiply and feel link they never end. Now, imagine reclaiming 15-20 hours each month. How? By automating repetitive tasks like class reminders, welcome emails, membership renewals, HR paperwork, waitlist management, and so much more.
We don’t need to tell you how complicated employee management can be. Contracts, banking information, vacation requests, timesheets, scheduling – it’s a lot to keep track of. Most staff management tools out there are expensive and were never designed for swim school. Enter Activity Messenger – an easy and affordable solution for managing your part-time employees.
The market for children’s birthday parties is vast and growing. However, managing these events can be a major headache. From staffing and contracts to waivers, deposits, payments, and invitations, organizing birthday parties is much more complex than running weekly programs. This complexity makes scaling birthday party services difficult for swim centres. But what if you could automate most of these tasks?
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[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => [secondary_button_options] => Array ( [label] => [link] => ) [image] => https://activitymessenger.com/wp-content/uploads/2024/06/Alternative-to-Jotform-Eventbrite-Mailchimp-and-SurveyMonkey-for-swim-schools.jpg [image_left] => [checks] => ) ) [blocks_section] => Array ( [0] => Array ( [acf_fc_layout] => cta_footer [title] => Learn more [primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => [secondary_button_options] => Array ( [label] => [link] => ) [subtitle] => Schedule a meeting with us to learn more about how Activity Messenger can replace your online registration platform. ) ) [modal] => [menu_title] => Swim ) [4] => Array ( [blocks] => Array ( [0] => Array ( [acf_fc_layout] => hero_+_image [title] => Dance Studio Management Software [is_h1] => 1 [paragraph] =>Manage your online registrations, memberships, progress reports, recital ticket sale and communications in a single tool.
[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => [secondary_button_options] => Array ( [label] => [link] => ) [image] => https://activitymessenger.com/wp-content/uploads/2024/06/Dance-Studio-Management-Platform.jpg [image_left] => [checks] => ) [1] => Array ( [acf_fc_layout] => hero_+_image [title] => Boost enrollment with a customer-centric registration process [is_h1] => [paragraph] =>One common frustration we often hear from studio owners is the overwhelming nature of their current registration process. Sorting through countless class options can be time-consuming and tedious for busy parents. That’s why we’ve designed a registration system tailored specifically to meet the unique needs of each dance studio.
Have students drop in and out of classes with recurring monthly payments. Whether it’s a monthly plan for your recreational classes or another for your more advanced dancers, you can easily customize the form for each program type or level.
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Say goodbye to the hassle of email marketing tools that fail to deliver the personal touch your studio needs. Welcome a new era with party marketing workflows, drip campaigns, free trial workflows, and automated abandoned cart retargeting.
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A significant portion of your day is consumed by administrative tasks that seem to multiply, especially if you’re doing them manually. Now imagine freeing up 15-20 hours a month. How? By automating repetitive tasks like class reminders, welcome emails, membership renewals, HR paperwork, waitlist management, and more.
We don’t have to tell you how complicated employee management can get. Contracts, banking information, vacation requests, timesheets, scheduling – it’s a lot to manage. Most employee management platforms out there are expensive and were never designed for dance studios. Enter Activity Messenger – an easy and cost-effective solution for managing your part-time employees.
The kid’s birthday party market is large and expanding. However, it can be quite a headache to manage. From staffing to contracts, waivers, deposits, payments, and invitations, organizing these events is far more complex than running weekly programs. This complexity makes it challenging to scale birthday party services. But what if you could automate most of these tasks?
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[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => [secondary_button_options] => Array ( [label] => [link] => ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Gymnastics-Club-Management-Software.jpg [image_left] => [checks] => ) [1] => Array ( [acf_fc_layout] => hero_+_image [title] => Simplify your registration process [is_h1] => [paragraph] =>One of the major pain points we consistently hear about is how daunting the registration process can be for parents. Sifting through endless lists of classes isn’t just time-consuming—it’s a flat-out chore. That’s why we create a registration process that’s completely customized to the needs of each gymnastics club.
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[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => [secondary_button_options] => Array ( [label] => [link] => ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Manage-Gymnastics-Federation-Affiliations.jpg [image_left] => [checks] => ) [3] => Array ( [acf_fc_layout] => hero_+_image [title] => Personalized text and email communications [is_h1] => [paragraph] =>Ever received an email that not only greets you by name, but also captures your most recent experience with a brand? That’s the level of personalization you should aim for. With our mailmerge feature, you can include the details that matter: gymnast’s name, class name, start date and time, last class date, and what to expect.
[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Video [link] => https://youtu.be/y8CLhIeG6Y4?si=NNS6CZZHOO6Yzjgy ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Personalized-text-and-e-mail-communications.jpg [image_left] => 1 [checks] => ) [4] => Array ( [acf_fc_layout] => hero_+_image [title] => Targeted marketing [is_h1] => [paragraph] =>Say goodbye to the days of struggling with email marketing tools that lack the personal touch your club needs. Say hello to party marketing workflows, drip campaigns, free trial workflows, and automated abandoned cart retargeting.
[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Video [link] => https://youtu.be/uc3sW9hi8Ek?si=5v0alwjmRXjnRtEa ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Group-35264.png [image_left] => [checks] => ) [5] => Array ( [acf_fc_layout] => hero_+_image [title] => Manage your gymnastics summer camp [is_h1] => [paragraph] =>From registration to attendance tracking, medical records and all communications with your parents. Activity Messenger does it all. We even automates welcome emails, end-of-session surveys and streamlines your liability waiver collection for you!
[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Video [link] => https://youtu.be/47oo6RoGiWg?si=uMQFrxFMiEpuB6YT ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Manage-your-gymnastics-summer-camp.jpg [image_left] => 1 [checks] => ) [6] => Array ( [acf_fc_layout] => hero_+_image [title] => Automate your repetitive tasks [is_h1] => [paragraph] =>A huge chunk of your day is spent managing admin tasks that seem to multiply like gremlins – especially if you’re still doing them manually. Now imagine taking back 15-20 hours each month. How? By automating tasks that no one has time for like class reminders, welcome emails, membership renewals, waitlist and so much more.
[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Video [link] => https://youtu.be/IrYu0a5b1Fs?si=Mj4eOsWyXu6Khq5s ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Automate-your-repetitive-tasks.jpg [image_left] => [checks] => ) [7] => Array ( [acf_fc_layout] => hero_+_image [title] => A better way to manage your employees [is_h1] => [paragraph] =>You already know how complex employee management can be. Contracts, banking information, vacation requests, timesheets… the list goes on. Most platforms on the market are expensive. Activity Messenger, a simple (and less expensive) solution for managing your part-time employees.
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[primary_button] => 1 [primary_button_options] => Array ( [label] => Book a demo [link] => https://calendly.com/activitymessenger/discovery-call ) [secondary_button] => 1 [secondary_button_options] => Array ( [label] => Watch Video [link] => https://youtu.be/y29q9VCUQuM?si=lSoym_AOFCfuK4Dz ) [image] => https://activitymessenger.com/wp-content/uploads/2024/05/Group-35266-1.png [image_left] => [checks] => ) [9] => Array ( [acf_fc_layout] => hero_+_image [title] => Replace your other tools [is_h1] => [paragraph] =>Activity Messenger helps you replace other tools that we’re never designed with gymnastics club in mind such as MailChimp, JotForm, SmartWaiver, EventBrite and SurveyMonkey. So you no longer need to juggle (and pay for) multiple tools to manage and grow your gymnastics clubs
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your request or the issue you are facing. If it relates to a particular screen, please copy and paste the URL of the page. 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We will get in touch with you shortly. [url] => [pageId] => [queryString] => ) ) [is_active] => 1 [date_created] => 2022-02-15 02:01:53 [is_trash] => 0 ) ) )There are many aspects to this question, but having the right tools to market your classes, automate operations, manage staff, and retain students season after season is paramount.
In this article, I take a look at the essential tools that every dance studio owner should have in place to grow and keep their studio running smoothly.
We’ll discuss the following tools and share the best options on the market.
Looking to compare different dance studio software. Here are the 7 best modern dance studio software.
NOTE: We’ll discuss different tools for Dance Studio, each one can be replaced by Activity Messenger as an all-in-one platform to run your dance studio.
Author’s note: I’m Olivier and I share tips and tricks I’ve learned over the past decade as the owner of a children’s sports program. I personally tried and used the tools shared in this article before switching to Activity Messenger for my organization. Today, as the co-founder of Activity Messenger, I help hundreds of dance studios across North America streamline their operations and increase their revenue.
In the world of dance, communication is key-not just on the floor, but in marketing as well.
With email marketing tools like Mailchimp, ConstantContact or Activity Messenger, you can send beautiful newsletters to keep your community engaged and informed about upcoming classes and events.
With easy-to-use design tools and automation features, an email marketing tool can help you maintain a constant connection with your students and their families, ensuring that your studio stays top of mind.
Key Features:
📌 Pro tip: Activity Messenger is the only email marketing platform that allows for non-marketing emails such as start-of-session reminders, end-of-session outreach and rescheduling or cancellation emails.
Streamlining your dance studio’s operations is essential, and incorporating an HR tool like BambooHR or Activity Messenger can significantly enhance your workplace. These tools simplify managing your team by organizing employee information, from refining recruitment to tracking important document completion.
Key Features:
With mobile-friendly staff management tools, staying connected with your team is simple.
📌 Pro tip: Bamboo HR can be expensive, especially for businesses with many part-time employees. Activity Messenger is designed for dance studios, gymnastics clubs, and swim schools that employ part-time and seasonal staff.
Celebrating success and participation is critical to keeping your dance community motivated.
Use a mass certificate tool such as Certifier, CertifySimple or Activity Messenger to create custom bulk certificates.
These could be for various achievements, such as completing a level, performing an outstanding task or simply for participating in their first dance lessons.
These tools allows Dance Studios to automate the process of generating and emailing these certificates.
Key Features:
📌 Pro tip: Choosing a bulk certificate tool that integrates (or is included) with your dance studio software is paramount to streamlining your workflow and avoiding the need to upload files from one tool to another.
An online registration tool like JackRabbit Dance, DanceStudioPro or Activity Messenger can enhance the registration experience for your dance community. Make sure your registration form is easy to use, asking only for essential information to make the process quick and easy.
Use this tool to set up automated confirmation emails once registration is complete, providing students with all the information they need to begin their dance journey at your studio.
Key Features:
Learn more: How to improve your registration process (especially for mobile)
📌 Pro tip: Most dance studio software is outdated and doesn’t look great, especially on mobile. Since most parents are now registering their kids for activities on their smartphones, it might make sense to look for a registration platform that is mobile first.
For urgent communications, a bulk SMS tool is invaluable for dance studio owners.
When running a dance studio, cancellations and rescheduling are a fact of life. But when events occur that are out of your control, quick SMS notifications can help reduce the frustration your dance community experiences.
Tools like SimpleTexting and Activity Messenger allow you to set up templates for common messages, such as class cancellations or upcoming event reminders.
Create a protocol for when to use SMS – reserve it for time-sensitive or critical communications – to avoid overloading students and parents with messages, and ensure that when they do receive a text from your studio, they know it’s important.
Key Features:
📌 Pro tip: You probably don’t want to overwhelm parents with SMS. But they have an important place in your communication tools, depending on the type of communication. Here is a quick guide to when to choose SMS over email when communicating with participants.
A form-building tool like Google Forms, Jotform, or Activity Messenger can help with collecting information outside your registration platform: use it to create job application forms, workshop registration forms, or even to gather information for custom choreography requests. Be sure to keep forms short and engaging to encourage completion.
Key Features:
A survey tool like SurveyMonkey can help you better understand the needs of your dance community. Conduct regular surveys to gauge satisfaction, gather feedback on instructors, or decide on new classes to introduce. You can even offer small incentives, such as a chance to win a free class, to increase participation.
Key Features:
📌 Pro tip: As an operator, I’ve simplified feedback collection by automating surveys with Activity Messenger, allowing me to focus on data analysis and adjustments my team and I need to make.
A recital ticketing tool like Tututix, Eventbrite or Activity Messenger can streamline your ticket sales throughout the year. With the right tool, buying dance recital tickets online has never been easier.
With just a few clicks, attendees can select their tickets, accept terms and conditions, and digitally sign. Integration with secure payment systems like Stripe makes each transaction seamless and secure.
Key Features:
A website builder tool like Squarespace or Wix allows you to maintain an attractive and informative online presence.
Make sure your website is updated with the latest class schedules, instructor bios, and event information. Embed videos of classes or performances to showcase your studio’s atmosphere and teaching style.
Use built-in SEO tools to improve your site’s visibility, and regularly analyze visitor data to understand how people are engaging with your content and make adjustments as needed.
📌 Pro tip: To improve your marketing and make the registration process as seamless as possible, you will want to choose a dance management software that is fully customizable and that allows you to embed the class catalog into your website so that parents aren’t redirected when they click to register.
With a Party Booking Tool like Bookeo, PartyPro Manager or Activity Messenger, you can make booking kids birthday parties at your dance studio a breeze. Set clear packages and pricing on your website, and use a party booking tool to manage scheduling.
Key Features:
📌 Pro tip:Activity Messenger can help you increase party bookings with simple marketing automation. You can set a marketing email to go out to parents 6 weeks before a child’s birthday, exactly when parents are thinking about what to do for their child’s upcoming party.
A skill tracking software tool like My SkillChart or Activity Messenger allows dance instructors to efficiently track and share each student’s progress, highlighting both successes and areas for growth. Implementing a system for regular evaluation encourages continuous improvement and open communication with students and parents.
Key Features:
A liability waiver tool like SmartWaiver, WaiverForever or Activity Messenger is essential for streamlining the informed consent process and ensuring that students and their parents understand the risks associated with dance.
Most dance management platforms offer a waiver during registration, but don’t have an easy way to sign waivers for free trials, drop-in’s, and birthday parties without the hassle of creating an account.
Key Features:
AI dance studio tools like Canva Magic, ChatGpt and Activity Messenger can revolutionize the way dance studios engage with their audiences online.
These tools can analyze trends and suggest content that will resonate and optimize posting schedules for maximum engagement.
Incorporating AI for image generation can also provide unique, eye-catching visuals for your posts that capture the essence of your studio’s style and classes, enhancing your digital presence and attracting more students.
Read more: AI prompts designed for Dance studios
Activity Messenger is an all-in-one platform designed with the unique needs of dance studios in mind.
It consolidates a wide range of essential tools, from email marketing and staff management to registration and digital waivers, into a single, cohesive platform
.
Activity Messenger simplifies operations, improves communication, and enriches the studio experience for everyone involved. By streamlining administrative tasks, it allows studio owners to focus more on their passion for dance, making it an indispensable tool for dance studios looking to thrive in their local competitive landscape.
Written by Olivier Rousseau Olivier is a kids sports programs owner who has been operating for over a decade with locations in Montreal, Quebec city & Ottawa. He also helps Gymnastics Club, Swim Schools and Dance Studios streamline their operations. He is the co-founder of Activity Messenger an online registration platform for the sports & leisure industry.