In this article, we’ll discuss how to choose the best dance software for your studio and 11 features to look for when considering different alternatives among modern dance studio software.
We’ll cover:
You’ve come to the right place. Read more about how Activity Messenger compares to other platforms in this article.
A powerful yet simple Dance registration form might be the best (and cost-efficient) for a starting dance studio owner.
Learn more about how to create a dance registration form, how to improve your online registration process & how to use AI to market your Dance Studio
Before jumping into the 11 features to look for, here are the 3 most common frustrations we hear from dance studio owners when it comes to their class management software and that more modern studio management tools can help with.
Many dance studios grapple with archaic registration systems, particularly on mobile devices, leading to frustration for customers trying to easily find a class or interact with your studio online.
Dance studios often find themselves managing a variety of external tools like TutuTix, Mailchimp, SurveyMonkey and Jotform for diverse operational needs, which is both cumbersome and costly.
Current online registration software solutions require manual workarounds for things such as dance recital ticketing, session reminders, staff management and more.
Sifting through class offerings on an outdated parent portal can be overwhelming and time-consuming, especially on mobile devices.
This challenge is what inspired us to create Activity Messenger and offer simpler dance registration forms.
Activity Messenger allows parents to quickly and effortlessly register their children for dance classes or workshops (yes, even the tech-averse parents).
This means more time for you to teach and choreograph in the studio.
Try our Free Dance registration form template
Want to see how it works? Book a demo with us to explore our dance studio registration process.
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📌 Pro Tip: Here’s how I configure programs and registration forms for my kids’ activity programs to create the most intuitive process. My team and I write down all of the questions that parents typically ask when registering over the phone. We then use these questions as a guide to create a customized registration path that meets our unique needs.
Ever opened an email that greets you personally and reflects your latest interaction with a local business?
This level of tailored communication is what we aim to bring to your dance studio.
Our mail merge feature enables you to include key details that truly matter:
With a selection of over 80 mail merge fields and the option to craft custom fields, you can send out messages to numerous dance students that feel individually tailored.
Plus, our Canva integration ensures that all your communications are not only personalized but also visually aligned with your dance studio’s branding.
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📌 Pro Tip: Automated session start reminders have been a game changer for everyone involved in our business. We even set up all of the automated email reminders before the first registration rolls in. With reminders scheduled to go out a few days before each class starts, we make sure all of our clients get the information at the right time. And with Activity Messenger, we can set it and forget it, knowing that the system is doing the heavy lifting for us.
If you’re still juggling tools like SmartWaiver and can’t get waivers signed outside your registration system, it might be time for a change.
Although general online form builders like Cognito Forms, Smartwaivers, and Jotform provide a degree of ease, they often fall short in meeting the unique requirements of Dance Studios.
Activity Messenger simplifies the process for your dance studio by enabling the collection of digital waivers without the need for an account.
This makes it the ideal tool for:
Attendees and participants do not need to create an account to submit a waiver. Most dance studios have a QR code at the front desk and a link on their website to streamline waiver collection on the day of an event or birthday party.
Many dance studio owners mention using Tututix or Eventbrite.
Activity Messenger removes the need for an extra tool and the cost per ticket is much lower.
Activity Messenger offers online ticketing for dance recitals designed to easily collect payment and all the necessary information from attendees. Parents receive a branded ticket with a QR code that can be scanned with a smartphone at the front door.
Need to make last-minute changes to your dance recital or send out reminders? With just a few clicks, you can send bulk SMS to update everyone attending.
End-of-session surveys are a vital tool for Dance Studios, offering insights that can help you improve customer satisfaction.
A thoughtfully designed survey can uncover what students and parents love about your studio, while also pinpointing areas for enhancement.
Are your instructors striking the right chord? Do the classes align with everyone’s expectations? This feedback is crucial for continuously refining your offerings.
Building a survey for Dance Studios is made simple with our Canva integration that allows you to infuse your studio’s unique branding. Share your survey and start gathering invaluable feedback quickly. Activity Messenger can even automate survey distribution at the end of the session.
Imagine freeing up 15-20 hours a month.
How?
By automating some of your daily, manual, time-consuming tasks.
Automate the process of sending a reminder email 5-7 days before the class starts.
Include all the important details
The system will automatically send it at the appropriate time with the correct information for each family in your studio.
When a session ends, your inbox can get flooded with requests. An automated end-of-session email with a built-in satisfaction survey serves the dual purpose of saving time and gathering valuable feedback.
You can also include a link to promote registrations for the next session and increase your revenue.
Go above and beyond with your confirmation and welcome emails. Personalize your communication by including an invoice, FAQs, and engaging articles about what to expect in the upcoming session.
Learn more about creating effective confirmation emails.
Dance Studio waitlist management is the key to filling every spot for your dance lessons.
Activity Messenger makes waitlist management smoother by automating personalized Email/SMS notifications. When a spot opens, it immediately notifies parents with customized messages that include the dance student’s name and class details as well as a link to register for the class.
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📌 Pro Tip: Remember, automation doesn’t mean you lose the personal touch. In fact, it gives you more time to connect with your dance community in meaningful ways. When we implemented these automated tasks, our efficiency soared and our staff is now better suited to create an amazing experience for everyone.
Say goodbye to one-size-fits-all email marketing tools. Your dance studio deserves a platform that brings a personal touch to each newsletter creating an engaging experience.
And unlike MailChimp we don’t charge as you grow your subscriber list.
Read more: Unconventional Marketing ideas for your Dance Studio
Does your dance studio host special events like kids birthday parties? Then you can’t ignore the power of automated event marketing.
Set up emails to automatically go out a few weeks before the birthdays of your younger dancers. It’s a timely, thoughtful, and effective strategy for increasing engagement and revenue.
Creating a memorable experience for prospective new students and their families is critical. Activity Messenger’s free trial workflow makes this process seamless. Create a welcoming onboarding journey that demonstrates the benefits of your studio and increases the likelihood they join your studio.
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📌 Pro Tip: Getting rid of MailChimp was such a relief for us. Using a tool once a month, where the cost continues to rise as we grow our business, is far from ideal. With Activity Messenger, my team now has a comprehensive marketing solution built for the sports and recreation industry. It makes tasks like email marketing, event promotion and lead nurturing effortless.
Tracking class attendance in your dance studio doesn’t have to be a complex routine.
Activity Messenger can help:
Whether you’re looking to provide constructive feedback, recognize milestones, or simply keep the lines of communication open, an online dance progress report helps structure feedback to students.
Activity Messenger is here to help you take your dance studio’s progress reporting to the next level:
Keeping your dance teachers focused, happy, and ready to inspire the next generation of dancers requires precision and care in every aspect of employee management.
Activity Messenger helps with:
AI tools can simplify your dance studio management by transforming mundane and time-consuming tasks into opportunities for growth and engagement.
Activity Messenger can assist with AI-driven solutions:
Learn more on how to use AI to market and grow your dance studio.
Activity Messenger isn’t just another software for Dance studio owners and dance teachers. We’ve created an all-in-one solution tailored for dance studio owners.
Activity Messenger transforms the registration experience, offering a seamless, intuitive process that is user-friendly and efficient (especially on mobile). A similar process to ordering UberEats for busy parents.
Activity Messenger integrates key features of tools like Mailchimp, Survey Monkey, Jotform, and TutuTix into one platform. By doing so, it not only offers you a complete view of customers and their interactions with your Dance studio but also cuts down on costs.
Activity Messenger enables dance studios to create customized, automated workflows for various needs, including staff training, annual recitals, studio events, and party bookings.
Explore how Activity Messenger stands out by checking out our in-depth comparison of the top 7 dance studio management software options available.
Schedule a demo with us today!
Our onboarding team, will guide you through the migration process.
