How to create a Swim Lesson Registration Form (with template)

Setting a swim lesson registration form is quick and straightforward.

In this article, we’ll guide you through creating a registration specifically designed for your swim lessons:

Step 1: Determine the requirements for your Swim lesson registration form
Step 2: Select a form-building designed for a Swim School
Step 3: Create your registration Form
Step 4: Add a swim lesson to your form
Step 5. Add a digital waiver to your registration form
Step 6: Customize the confirmation email
Step 7: Set up automated reminders
Step 8. Share your form with your clients

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Google Forms, JotForms & Wufoo Alternative for Swim Schools

In the world of swim lesson registrations, the one-size-fits-all approach of standard form builders often falls short. Understanding this, we’ve developed a specialized form builder that’s tailored to meet the unique demands of swim schools and clubs.

Step 1: What to include in a Swim lesson registration form

Before you start building your registration form, you’ll need to pinpoint the information you need from students and guardians.

1. The Main Goal of Your Form: What’s the primary objective of your registration form? Is it just for sign-ups, or are there other elements you need to include? Does your form need to be bilingual?
2. Asking the Right Questions: What specific information do you need from your swimmers? This could range from basic contact details to more specific queries about their swim level.
3. Include a Digital Waiver: Including a digital waiver and a place for an electronic signature is a must for everyones safety.

 

Step 2: Find a form-building tool for Swim Schools

Among the popular choices are Google Forms, Microsoft Forms, JotForms, and Activity Messenger, each offering a range of features to simplify the form creation process for your swim school.

Step 3: Design Your Swim Lesson Registration Form

Here is how to create your swim lesson registration using an online form builder like Activity Messenger (the process is similar for most form builders).

1. Start by Signing Up: Get your Activity Messenger account set up. Don’t forget, there’s a 14-day free trial to get you started.
2. Head to the Forms Section: Once you’re in, navigate to the ‘Forms’ area and opt to create a new registration form.
3. Choose Your Starting Point: You can select the Swim Lesson Registration Form template or begin with a blank canvas.
4. Customize with Different Fields: This is where you tailor the form to your needs. Activity Messenger provides over 80 types of fields – think text boxes, email fields, drop-down menus, checkboxes, spaces for digital signatures, file upload options, and more.

 

Step 4: Add a class to your swim registration form

Your swim lesson registration form should enable swimmers to easily choose a specific class, activity, or event that suits their needs and preferences.

Here’s a step-by-step guide to adding a swim class to your registration form:

1. Select the Class Field: Click on the ‘Class’ field in your form builder and opt for ‘Create’.
2. Add Class Details: This includes the class name, cost, maximum number of students, location, schedule, and the registration period.
3. Include a Class Description: If you need some creative inspiration, try using our ChatGPT integration to help craft compelling content.
4. Registration Options: Choose how you want your clients to register. This could be full session registration, drop-in options, free trials, private lessons;, etc.
5. Set Up Payment Methods: Implement various payment options, consider pro-rated tuition policies if applicable, and add any promotional codes or special offers.
6. Setup Waitlist Automation: When classes fill up, a waitlist option is available. You can then customize the template and rules for your waitlist automation.

 

Step 5. Add a Digital Waiver to Your Swim Registration Form

With Activity Messenger, you can add a digital signature field to your form. This feature enables parents or adult students to legally sign the form electronically, confirming their understanding and acceptance of the waiver’s terms.

Step 6: Customize the confirmation email (post-registration to swim lesson)

As soon as a user completes a class registration form for one of your swim classes, Activity Messenger promptly sends a confirmation email. It’s crucial that this email not only confirms their registration but also includes the invoice and any essential information they need to know about the class or event.

You’re empowered to tailor the content of this message for each registration form. This customization ensures that registrants receive clear, specific instructions and know exactly what their next steps should be.

Additionally, using Mailmerge to personalize these emails adds a touch of warmth and personal connection, setting a positive tone with your students even before they attend their first swim class.

Step 7: Setup automated reminders (before swim session start)

How to share your swim registration form

Email or SMS Campaigns

Use Activity Messenger to send out newsletters (a great Mailchimp alternative) and include a link to your registration form. Allows for direct and personalized outreach to your clients.

Share the Form URL

Share thie registration link directly with your customers or through social media.

QR Code linked to your form

Print and display the unique QR code at your front desk.

Website Integration

You can integrate your registration into a specific page or as a pop-up button.

3 more ways Activity Messenger makes your life easier as a Swim School Owner

End-of-Session Surveys

Automatically send out end-of-session surveys to collect feedback from swimmers. Customize these surveys to ensure you’re asking the right questions at the right time, helping you understand and improve the swim class experience.

Attendance Tracking

Each swim class or activity comes with its own attendance list, which you can tailor to your needs. This includes renaming classes, assigning staff, adding tags, and archiving lists for future reference.

Powerful Analytics

Activity Messenger provides comprehensive analytics, offering data-driven insights that can inform and shape your business strategies.

FAQ

What is a Swim Lesson Registration Form?

A swim lesson registration form is a crucial tool used by swim schools to gather essential information from students or their parents or guardians. This form marks the beginning of the enrollment process, capturing details vital for class management, effective communication, and ensuring the safety and well-being of students.

Why is a Swim Lesson Registration Form Important?

The importance of this form lies in several areas:

• Data Collection: It gathers critical information about the student, including contact details, medical history, and emergency contacts.
• Legal Compliance: The form typically includes waivers and agreements for legal protection of both the swim school and the student.
• Class Organization: Assists in organizing classes based on age, skill level, and preferences.
• Communication: Ensures the school has accurate contact information for updates, changes, or emergencies.

What Should a Swim Lesson Registration Form Include?

A well-rounded swim lesson registration form should have:

• Personal Information: Student’s name, date of birth, address, and contact details.
• Parent/Guardian Information: For minors, this includes the contact details of a parent or guardian.
• Medical Information: Relevant health concerns or allergies.
• Class Selection: Options for specific classes or sessions.
• Waiver/Consent: Legal statements regarding risk acceptance and school policies.
• Payment Information: Details on fees, payment methods, and terms.
• Emergency Contacts: Essential names and numbers for emergencies.
• Digital Signature: For legal acknowledgment and consent.

How Can I Create a Swim Lesson Registration Form?

• Choose a Form Builder Tool: Select an online form builder like Activity Messenger, tailored for the needs of swim schools.
• Design the Form: Incorporate your school’s branding and design elements for a professional appearance.
• Add Necessary Fields: Ensure your form includes all the essential fields mentioned above.
• Integrate Payment and Waiver Options: Include secure payment options like Stripe and digital signature features for waivers. 🏊‍♀️📝🌊💳