Setting a summer camp registration form can be quick and simple.
This article is a step-by-step guide to creating a registration form that is specific to your summer camp and can help improve your digital marketing and conversion rates.
Step 1: Determine the requirements for your Camp registration form
Step 2: Select a form-building designed for a Summer Camps
Step 3: Create your registration Form
Step 4: Add summer camp week options to your form
Step 5. Include a liability waiver & digital signature
Step 6: Customize the confirmation email
Step 7: Setup automated reminders (before camp starts)
Step 8. Share your registration form with your clients
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When it comes to summer swim camp registration, the standard cookie-cutter registration forms just don’t cut it. Recognizing this gap in the market, we’ve created a custom form builder that is designed specifically with the nuanced needs of summer camps in mind.
Here is an example of a mutli-camp registration form template where parents can register multiple kids to multiple weeks of camps on the same form.
Before you dive into the creation of your summer camp registration form, it’s important to focus on the essential information that you’ll need to collect from both the students and their parents.
If you’re a camp manager looking for a modern camp management solution: Here is a list of the 5 best camp management platforms on the market.
Popular choices include Google Forms, JotForm, Wufoo and Activity Messenger, each offering a range of features to simplify the process of creating forms for your summer camp.
Summer Camps may be tempted to use Google Forms. While this may be a good choice when starting out, Google is not ideal for a growing summer camp as it lacks many of the camp management features like medical forms, sms communications, waitlist automation and simplified online payment.
For Canadian summer camps, you can integrate Interact E-transfer payments to your registration form using a form builder like Activity Messenger.
Here’s your guide to creating a summer camp registration form using an online tool like Activity Messenger (the steps are similar for many form builders).
Read more: How to retarget abandonned forms and improve conversion rates.
Your summer camp registration form should make it easy for parents to choose the perfect camp weeks that match their interests and availability.
Here’s how to add specific camp weeks on your registration form:
Create camp week options: In your form builder, go to classes and select “Create”.
Detail the summer camp: Enter important details like the camp name, cost, number of spots, location, time, and registration period.
Create an engaging description: Need help with the wording of the description? Our ChatGPT integration can help you create an engaging description that captures the essence of your summer camp.
Set Payment Preferences: Set up a variety of payment methods, consider implementing prorated fees for partial participation, and include any discount codes or special offers you may offer.
Activity Messenger allows you to add a digital signature field to your form, providing a convenient way for parents or adult campers to officially sign the document online. This ensures that they understand and agree to the terms of the waiver.
Activity Messenger immediately sends a confirmation email when a parent fills out a camp registration form for one of your summer camp activities. It’s important that this email does more than just confirm their spot; it should also provide them with the invoice and any other important details that they may need to know about the upcoming summer camp week.
For each different registration form, you have the freedom to customize this welcome email. This personalized approach will ensure that each camper receives accurate and relevant instructions that will leave them in no doubt as to their next steps.
In addition, you can make a great first impression before the camp session even begins by using Mailmerge to add a personal touch to these emails.
Learn more: What to include in your confirmation email include
What happens after registration is critical.
Participants today expect immediate, personalized and clear updates about their registration and upcoming camp week.
Consider sending a customized text message 48 hours before the activity begins. This will ensure that your camp remains a priority for them. It will also set the stage for what’s to come.
After the camp, consider sending out a survey to gather feedback. This insight is critical to the measurement of camper satisfaction and the improvement of future camp experiences.
At the end of each camp, set up an automated email to collect feedback from your campers about their experience at camp. Ask pertinent questions that will help you learn about their experience and help you improve.
There is a customizable check-in list for each camp activity. This feature allows for customization. You can rename activities, assign instructors, divide into groups, and save attendance tracking for later review.
Activity Messenger provides in-depth analytics, giving you valuable data to guide and refine your operational and strategic decisions for your camp.
Camp waitlist management is the key to filling every spot and streamlining enrollments. It automatically moves campers from waitlist to active status, increasing efficiency without manual intervention.
Activity Messenger makes waitlist management smoother by sending automated, personalized text alerts. When a spot opens, it immediately notifies parents with customized messages that include the camper’s name and camp details, speeding enrollment.
Activity Messenger can do much more for your Summer Camps
Modern Summer Camp Software
5 Best Summer Camp Software (in-depth analysis)
Waivers for Summer camps
Bulk SMS for Camps
Attendance tracking
Welcome email for camps
Onboarding Camp Staff
Camp medical forms
Email Marketing for summer camps
Best Summer Camp Quotes
