How to create a Dance Registration Form (with template)

Setting a dance registration form is quick and straightforward. In this article, we’ll guide you through creating a tailored dance registration and payment form specifically for your dance studio.

1. Determine the Registration Requirements for your dance registration form
2. Choose a form-building tool
3. Design Your Dance Registration Form
4. Add a class or event to your dance registration form
5. Add a waiver with digital signature to your dance registration form
6. Customize the confirmation email
7. Setup automated reminders
8. Share the form with you clients

 

Learn more: How to create a dance registration form with multiple class options

Google Forms, JotForms & Wufoo Alternative for Dance Studios

We believe that generic form builders are not ideal for dance studio registration forms. For this reason, we have created a form builder tool that has all the features to help streamline a dance studio registration process without any of the fluff.

Dance lesson registration form template

Step 1: Determine the Registration Requirements for your dance registration form

The first step in designing your dance class registration form is to identify the essential information needed from students or their families. Improving the user experience depends on several key considerations:

• The overall goal of the registration form.
• The specific questions that need to be answered.
• The need to include a digital waiver and signature.
• Any additional unique details relevant to your dance studio.
• Need to make the form bilingual depending on your location

Typical registration forms include fields for the student’s name, email address, phone number, home address, emergency contact information, terms and conditions, digital signature, medical history, and options for selecting class dates and times.

Step 2: Choose a Form Builder for Dance Studios

Before creating your dance registration form, it’s important to choose a form-building platform that meets all of your studio’s needs. While you have the option to develop your form using HTML and CSS, be aware that this approach requires more time and a higher level of technical expertise

A no-code form builder is the ideal solution for busy dance studio owners. All you have to do is drag and drop the various elements onto your form. Some popular choices are Google Forms, JotForm, Microsoft Forms & Activity Messenger.

 

Dance Studios that are starting off may be tempted to use Google Forms. While this may be a good choice at first, Google Forms is not ideal for a growing dance studio or busy studio owners who might want online payments, automations, waitlists and sms communications.

Step 3: Design Your Dance Registration Form

In this article, we’ll show you how to create your dance registration form using an online form builder like Activity Messenger (similar process for most form builders)

• Create an Activity Messenger account (14-day Free Trial)
• Under Forms, select the option to create a new registration form.
• Select the dance registration form template or start from scratch
• Add different fields depending on the information you want to collect. Activity Messenger offers over 80 field types, including options such as text, email, drop-down menus, checkboxes, digital signatures, file uploads, and more.

 

Personalize the Aesthetic

1. Choose Your Fonts
   Select fonts that best represent the essence of your dance class. Whether you prefer elegant scripts for ballet or bold, dynamic fonts for hip-hop, the right typography sets the tone.
2. Play with Colors
   Coordinate colors to align with your brand or the specific dance style. Use vibrant hues to capture the energy of contemporary dance, or pastel shades for a more classical ambiance.
3. Incorporate Logos
   Embedding your studio’s logo on the form helps in brand recognition and presents a professional appearance. Ensure the logo is clear and appropriately sized.

Enhance Functionality

• Add Form Fields
  Customize the form fields to gather specific information, such as skill levels, attendance preferences, or dance experience, ensuring you get all the necessary details from participants.
• Background Imagery
  Opt for a background image that complements your dance style. This could be a photo of your studio or an abstract design that conveys movement and rhythm.

By thoughtfully customizing these elements, your dance registration forms will not only be functional but also visually appealing, ensuring a seamless and engaging registration process for all participants.

Step 4: Add a class or event to your dance registration form

Your dance registration form should allow dance students to select a specific class, activity, or event.

Here’s how to add a dance class to your registration form

1. Select the Class field and click Create
2. Fill in the information about the class such as name, price, maximum attendance, location, schedule, and registration period
3. Craft a compelling class description (get inspired with our ChatGPT integration)
4. Select a registration rule (register for the session, drop-in class, free trial, etc)
5. Configure payment plans, prorated tuition rules, promo codes, and/or add-ons
6. When classes fill up, a waitlist option will appear. You can adjust your waiting list automation template and rules.

 

Learn more: How to create payment plans for your dance classes

Step 5. Include a waiver with digital signature to your dance registration form

Adding a digitally signed waiver to your dance registration form is a critical step in ensuring legal compliance and safety. Activity Messenger makes this process easy.

First, add a waiver section to your form that clearly outlines the terms and conditions associated with attending a dance class. This could include things like risk acknowledgement, studio policies, and health and safety protocols.

Next, include a digital signature field. This feature allows parents or adult students to legally sign the form electronically, confirming their understanding and acceptance of the terms of the waiver.

Step 6: Customize the confirmation email (post registration)

After a user submits a dance registration form for one of your classes, Activity Messenger automatically sends a confirmation email. It’s important that the confirmation email includes the invoice and any details that attendees need to know about the class or event.

You can fully customize the message for each registration form to give registrants clear instructions on what to expect next.

Use our Canva integration to create branded confirmation emails and add Mailmerge to personalize those emails so students feel connected even before the class starts.

Learn more: What to include in your confirmation email include

Step 7: Setup automated reminders (before Dance session start)

Creating an online dance registration form is a great first step for your dance studio. But in this day and age, what comes after is just as (if not more) important. People now expect clear, personalized and timely communications related to their registration and their upcoming dance class.

For example, sending a personalized email/SMS reminder 48 hours before the sesion. Or follow up after a class with an end-of-session survey to better understand your dancer’s experience during the session.

Use Activity Messsenger’s automated tasks to communicate with dance students in a timely and effective manner.

Step 8. Share your registration form with your dance students

There are several effective ways to distribute your dance registration form to your students and families. Here are a few popular strategies:

• Email or SMS Campaigns: Use Activity Messenger to send out visually appealing newsletters (mailchimp alternative with full Canva integration) that include a link to your registration form. This method allows for direct and personalized communication.
• Share the URL: Your registration form has a unique URL that can be shared directly with your customers or through social media platforms, broadening your reach.
• QR Code: Each registration form includes a unique QR code. You can print this QR code and display it at your front desk for easy in-person registration.
• Website Integration: Embed the registration form on your website, either directly on a webpage or as a pop-up button, making it easily accessible for online visitors.
• Customer Portal on Activity Messenger: With Activity Messenger, you can create your own customer portal. This portal can showcase all of your signup options in one central location. Design it using our Canva integration and include cards with links to your various registration forms for a streamlined user experience.

Read more: How to improve your registration process

4 more ways Activity Messenger makes your life easier as a dance studio owner

Activity Messenger is much more than a form builder for your dance studio. We help automate and streamline all aspects of your business. Here are some of the ways we can help you save time and better understand your students’ experience in your studio.

• Zoom Integration for Online Dance Classes: Say goodbye to the hassle of manually setting up Zoom classes. With our platform, you can automatically create recurring Zoom sessions. This feature streamlines the process of collecting payments, setting up Zoom classes, and sending reminders for all your online offerings.
• End-of-Session Surveys for Valuable Feedback:  Automate the distribution of surveys at the end of each session to gauge your customers’ experiences. Customize these surveys using our Canva integration, ensuring you ask pertinent questions at the most opportune times.
• Attendance Tracking: Activity Messenger offers a robust yet user-friendly tool for tracking attendance. Each activity or class comes with its own attendance list, which you can customize by renaming, assigning staff, tagging, and even archiving for future reference.
• Powerful Analytics: While collecting online registrations is crucial, understanding the underlying data is equally important for enhancing decision-making, boosting your bottom line, and improving customer satisfaction. Activity Messenger provides comprehensive analytics, offering data-driven insights to inform your strategies.

Conclusion

Creating a dance registration form allows you to streamline your enrollment process and accept payments seamlessly.

With Activity Messenger, you can create a user-friendly dance registration form, that meets security compliance standards and leverage Stripe‘s secure payment infrastructure.

Combining both, you can create a convenient and efficient registration process for your Dance Studio.

To create your first registration form, start a 14-day Free trial.

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FAQ

What is a Dance Registration Form?

A Dance Studio Registration Form is an important document used by dance studios to collect important information from students or their parents or guardians. This form serves as the first step in the enrollment process, capturing details necessary for class management, communication, and ensuring student safety and well-being.

Why is a Dance Registration Form Important?

This form is vital for several reasons:

• Data Collection: It gathers important information about the student, including contact details, medical history, and emergency contacts.
• Legal Compliance: It often includes waivers and agreements that legally protect both the studio and the student.
• Class Organization: Helps in organizing classes based on age, skill level, and preferences.
• Communication: Ensures the studio has accurate contact information for updates, changes, or emergencies.

What Should be Included in a Dance Registration Form?

A comprehensive dance form should include

• Personal Information: Student’s name, date of birth, address, and contact information.
• Parent/Guardian Information: For minors, include contact information for a parent or guardian.
• Medical Information: Any pertinent health concerns or allergies.
• Class Selection: Options for selecting specific classes or sessions.
• Waiver/Consent: Legal statements regarding risk acceptance and studio policies.
• Payment Information: Details on fees, payment methods and terms.
• Emergency Contacts: Emergency contact names and numbers.
• Digital Signature: For legal acknowledgement and consent.

How Can I Create a Dance Registration Form?

• Choose a form builder tool: Choose an online form builder like Activity Messenger that offers customization and integration options.
• Design the form: Incorporate your studio’s branding and design elements for a professional look.
• Add necessary fields: Based on the above inclusions, add fields to your form.
• Integrate Payment and Waiver Options: Include secure payment gateways like Stripe and digital signature capabilities for waivers.