Activity Messenger Help Center

Form questions: Encrypted, Hidden and Samples blocks

This article is part of the Form question reference. It covers the blocks of the Add a new block picker's Encrypted, Hidden and Samples tabs. The reference index explains how blocks are added, the form types and the options shared by most questions.

Encrypted

“Sensitive answers will be encrypted and only visible by users with the Account owner and Administrator permission.” Not on Checkout, Waitlist or Client profile forms. Marked PREMIUM on starter and demo plans.

Encrypted

Free text stored encrypted: “The answer to this question will be encrypted and only visible to account owners and administrators.” Options: Multiple lines, Required, Hidden, Description.

Bank account information

Encrypted bank account details (placeholder 12345 123 123456), with optional Instructions shown to the respondent. Options: Show instructions by default, Add imported bank account as payment method (“When admins import this form, a valid bank account answer will add or replace the client AFT bank account on file.”), Required, Hidden.

Social Insurance Number (Canada)

Encrypted field with placeholder 123 456 789. Options: Required, Hidden, Description.

Social Security Number (USA)

Same options as the SIN block.

Health insurance card

Encrypted health card number. Options: Required, Hidden, Description.

RL-24 payers

Shown for one organization with RL-24 enabled and an eligible class on the form. Collects who paid childcare expenses, encrypted, with Automatic second-payer invitation.

Hidden

“These questions will only be visible to administrators. Clients will not see them. Use these to track internal processes and workflows.” Not on Checkout or Waitlist forms.

Admin note

Free text for administrators. Options: Label, Description, Invoice/Summary, Attendance.

Dropdown, Rating and Date/Time (admin only)

The same blocks as in Standard questions, created with Hidden on so that only administrators see them.

Approve and notify

Picker label: Approve and notify; default label Approval.

Assign skills

Use Assign skills to add catalogue skills to a participant, with optional evaluation in the same block. There is no need to add a second results block. Create the skills first in Classes › Students and skills.

Configure assignment or evaluation

1. In the form editor, add Assign skills from the Hidden tab, or edit an existing skills block.
2. Enter a Label and choose the Skills from the catalogue.
3. Leave Evaluate skills off for simple assignment. It is off by default for new blocks. Selected skills are added as Assigned if missing; an existing skill keeps its status and assignment date.
4. Turn on Evaluate skills to choose a result for each skill. The block is restricted to authorized staff who can view and modify administrator-only questions.
5. Choose the Answer presentation: checkboxes, radio buttons, dropdown, radio grid or checkbox grid. Choose which of the organization’s enabled statuses are offered in this block, then save the block and form. Use organization settings restores the organization’s selection; Skill statuses opens those settings in a new tab.

With evaluation on, Assigned is offered only when it is enabled in the organization and the block. New evaluation answers start with this choice when available; otherwise, the evaluator chooses a result. It only adds a missing skill and never resets a status already recorded on the participant.

A new or changed In progress, Acquired or Retry answer updates the participant's skill. An unanswered skill keeps its current status. Removing a choice from the answer does not remove the skill from the participant's record. To remove a skill, use the participant's skill editor.

Status labels are standard and translated: Assigned, In progress, Acquired and Retry. They use the same wording as participant badges and cannot be renamed in the block or organization settings. Older custom labels are no longer used for the choices; previously saved answer text is retained. A form can restrict the organization’s enabled choices, but cannot enable a status disabled by the organization. Ordinary checkboxes, grids and dropdown questions do not update skill statuses merely because their choices say Pass or Fail.

Choose the next skill

After selecting Acquired, the evaluator can choose Next skill to start, provided In progress is enabled in the organization. The next catalogue item is offered as a suggestion; click it to select it, choose another skill, or leave the field empty. The catalogue order is an ordering aid, not a prerequisite hierarchy.

Saving assigns the selected next skill In progress. An already acquired next skill keeps its status. In progress, Retry and Assigned do not start a next skill.

Existing evaluation blocks keep evaluation enabled when reopened. Turning evaluation off does not change participant statuses; the question continues assigning missing skills with the Assigned status, as before, even when that status is disabled for evaluations. See Students and skills for badges, prerequisites and history, and Evaluation forms for the instructor workflow.

Respect group check

Shown when the organization has a Respect Group account: “This question will run a background check on the Respondent via Respect in Sport Activity Leader”. Option: Available Information (expiry date, certificate number, validity).

Unique ID

Shown when enabled for the organization. “Generates and associates to the respondant a unique ID in the form "V####A" which starts at 0001 and will be incremented and unique per email address.” Options: Label, format, Attendance. Always admin-only.

Samples

“Create your own sample questions from existing ones. In your form, click on the menu of a question and choose "Create sample".” The Samples tab lists reusable questions with Modify and Delete; adding one copies it into the form. Samples of invoice-item types appear on Payment forms only.